This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

1st Bishopston Bristol Scouts - Annual General Meeting

The Lodge, 68A King’s Drive, Bishopston, Bristol BS7 8JH

Thursday 6[th] June 2024 6.30 pm

Minutes

1) Chair’s welcome – Nina Schembri welcomed everyone to the meeting and thanked them for attending.

2) The previous minutes were approved by a show of hands

3) Kate (Group Scout Leader) talked through the annual report and what had happened over the past year. 1[st] Bishopston Scouts has a great amount of people; 148 people across the 7 sections and 240 people on the waiting lists. We have 42 leaders. Kate thanked all of them on behalf of everyone for their hard work and efforts and especially for a successful camp at Brockmead. She referenced that there had been lots of activities throughout the year across the different sections, including a few changes. The transition from Friday to Thursday Beavers has gone well. Wednesday cubs has a new leadership team. Mary’s dad received an award for 60 years in scouting. Kate thanked the district for their support and also everyone at the AGM too and Peter. She also thanked Elinor who stepped down as Secretary.

Lauren talked through a summary of the accounts: There was increased revenue (driven by the increase in subs) but our costs have also been higher this year too. The main areas of increased costs were gas and electricity, insurance and camp costs. The cash reserves of £64k are lower than last year (£71k) and are committed to minibus replacement and building maintenance.

We would like to increase our revenue and we asked parents and attendees to sign up if they were able to help with fundraising.

Both of the summary and the accounts were approved by all attendees at the AGM . The report from the independent auditor was noted.

4) It was proposed that we adopt the Constitution suggested by the Scout Association which had been agreed at the previous Exec Committee meeting. By a show of hands, this was agreed with the group attending the AGM.

4) Approval of Group Scout Leader’s nomination for Chair – Kate nominated Nina Schembri and this was approved by the AGM.

5) Election of Group Secretary -Nina nominated Heather Ashley and this was approved by the AGM.

6) Election of Group Treasurer -Nina nominated Lauren Hodgkinson and this was approved by the AGM.

7) Election of Members to the Group Trustee Committee – this was Jonathan Gunz and Heather Ashley
8) Election of Scrutineers – this was Fiona Echalier who approved the accounts.

9) Addresses

The award ceremony took place following the AGM and this was conducted by Chris Gavriel and Maddie Jenkins District commissioner. Chris thanked the Group Scout Leader and the trustee board for the running of 1[st] Bishopston Bristol Scouts. A BBQ followed this ceremony. Kate and Nina thanked everyone for attending the AGM.

1st Bishopston Scout Group

Financial Information for the year-end 31 March 2024

1st Bishopston Bristol Scout Group Receipts and Payments Account For the Year Ended 31 March 2024

ishopston Bristol Scout Group ipts and Payments Account he Year Ended 31 March 2024
Note Receipts Donations, Legacies & Similar Income Membership Subscriptions 1 Less Membership Subscriptions Paid On (National / County / Area / District) Net Membership Subscriptions Retained Donations Received Grants Received Legacies Gift Aid Camps 2 Contribution to Activities 3 Business Rate Refund Uniforms 4 Total Donations, Legacies & Similar Income Grants Grants Total Grants Fundraising Annual General Meeting 5 Beer Festival 5 Christmas Trees 5 Gang Show 5 Total Fundraising Investment Income Bank Interest Property Rent Income Total Investment Income Total Gross Income Payments Charitable Payments Youth Programme & Activities 3 Adult Support & Training Water & Sewerage Electricity & Gas Business Rates Insurance Property Repairs & Renewals Materials & Equipment Printing & Photocopying Camp Costs 2 Vehicle Expenses Uniforms 4 Admin & Trustee Expenses Charitable Payments 5 Other Costs Total Charitable Payments Fundraising Expenses Annual General Meeting 5 Beer Festival 5 Christmas Trees 5 Gang Show 5 Total Fundraising Expenses Total Gross Expenditure Purchase of Stock for Events Total Payments Net of Receipts / Payments Cash Funds Last Year End Cash Funds This Year End	Unrestricted Funds £ Year E	Restricted Funds £ nded 31 March 20	Total Funds £ 17,561 (8,250) 9,311 1,392 - - 5,083 13,349 572 - - 20,396 - - 687 - 4,450 - 5,137 594 600 1,194 36,038 4,908 35 705 3,871 522 3,648 5,297 1,323 - 14,260 1,990 1,183 562 - 1,625 39,930 363 - 3,196 - 3,559 43,489 - 43,489 (7,451) 71,463 64,012 24	2022/23 Total Funds £
	17,561 (8,250) 9,311 1,392 - - 5,083 13,349 572 - - 20,396 - - 687 - 4,450 - 5,137 594 600 1,194 36,038 4,908 35 705 3,871 522 3,648 5,297 1,323 - 14,260 1,990 1,183 562 - 1,625 39,930 363 - 3,196 - 3,559 43,489 - 43,489 (7,451) 71,463 64,012	- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -		14,566 (7,738)
				6,828 - - - 4,078 12,822 1,093 - -
				17,993 -
				- 473 - 4,813 -
				5,286 206 600
				806
				30,913 5,426 335 217 2,753 522 2,918 858 926 - 8,141 1,751 816 547 - 1,544
				26,755 315 - 3,303 -
				3,618
				30,373 -
				30,373
				540 70,923
				71,463

1st Bishopston Bristol Scout Group Notes to the Accounts For the Year Ended 31 March 2024

	2023/24			2022/23
	Brought Forward £ - - - - - - - - - - - Brought Forward £ - - - - 650 1,910 - 600 - - - - 3,160 Brought Forward £ - - - - - - -	Activities Uniform Cost / Badges £ £ Note 3 Note 4 (125) (191) (145) (31) (404) (297) (532) (70) (249) - (1,836) - (638) (105) (136) (355) - - (4,066) (1,048) Costs £ Note 2 - (566) - (6,331) (5,765) - (1,599) - - - - (14,260) Costs £ Note 5 (363) - (3,196) - - (3,559) Payments Payments Payments		Brought Forward £ - - - - - - - - - - - Brought Forward £ - - - - 1,200 - 375 - - - - - 1,575 Brought Forward £ - - - - - -	Activities Uniform Cost / Badges £ £ Note 3 Note 4 (184) (120) (422) - (353) (236) (453) (52) (279) (65) (731) (58) (703) (84) (335) (200) - - (3,461) (816) Costs £ Note 2 - - (1,942) (4,973) - - (483) - - - - (7,397) Costs £ Note 5 (315) - (3,303) - - (3,618) Payments Payments Payments
Activities Uniform Subscriptions Income / Badges £ £ £ Note 1 Note 3 Note 4 Receipts			Activities Uniform Subscriptions Income / Badges £ £ £ Note 1 Note 3 Note 4 Receipts			Net Surplus / Deficit £
2,065 36 - 1,805 - - 2,765 115 - 3,145 105 - 2,175 - - 3,056 236 - 2,550 80 - - - - - - -			1,865 488 - 1,515 - - 2,335 57 - 2,585 208 - 1,870 238 - 2,300 78 - 2,050 24 - - - - - - -			- 2,048 1,093 1,803 2,288 1,764 1,588 1,288 (535) -
17,561 572 -			14,520 1,093 -			11,336
Income £ Note 2 Receipts			Income £ Note 2 Receipts			Net Surplus / Deficit £
- 486 - 5,600 2,454 - 1,995 1,294 750 770 - 13,349			- - 1,302 6,390 - 950 1,970 600 650 1,910 - 13,772			- - - (640) 2,617 - 1,487 600 650 1,910 -
						7,950
Income £ Note 5 Receipts			Income £ Note 5 Receipts			Net Surplus / Deficit £
687 - 4,450 - - 5,137			473 - 4,813 - - 5,286			- 158 - 1,511 - -
						1,668

1st Bishopston Bristol Scout Group Statement of Assets and Liabilities For the Year Ended 31 March 2024

ishopston Bristol Scout Group ment of Assets and Liabilities he Year Ended 31 March 2024
Cash Funds Bank Current Accounts Bank Deposit Accounts Building Society Accounts Cash Total Cash Floats Other Monetary Assets Tax Claim Debts due from County / Area / District / Group Insurance Claim Total Other Monetary Assets Investment Assets Investment Property Quoted Investments Other Investments Total Investment Assets Non Monetary Assets for Charity's Own Use Land and Buildings at Insured Value 31.03.14 Motor Vehicles (Nominal Value) Scouting Equipment at Insured Value Other Equipment, Trailers & Kayaks Badge Stock Shop Stock Other Stock Total Non Monetary Assets for Charity's Own Use Liabilities Accounts Not Yet Paid Expenses Incurred But Not Yet Invoiced Subscriptions Not Yet Paid Loans Other Liabilities Total Liabilities Ctit Libiliti d Ft Obliti	Unrestricted Funds £ Year E	Restricted Funds £ nded 31 March 20	Total Funds £ 46,895 17,117 - - 64,012 - - - - - - - - 251,251 1,000 58,925 9,949 - - - 321,125 - - - - - - - 24	Unrestricted Funds £ Year E	Restricted Funds £ nded 31 March 20	Total Funds £ 23
	46,895 17,117 - - 64,012 - - - - - - - - 251,251 1,000 58,925 9,949 - - - 321,125 - - - - - - -	- - - - - - - - - - - - - - - - - - - - - - - - - - - -		46,681 24,783 - - 71,463 - - - - - - - - 251,251 1,000 58,925 9,949 - - - 321,125 - - - - - - -	- - - - - - - - - - - - - - - - - - - - - - - - - - - -	46,681 24,783 - -
						71,463 - - -
						- - - -
						- 251,251 1,000 58,925 9,949 - - -
						321,125 - - - - -
						-
						-

Contingent Liabilities and Future Obligations

The above Receipts and Payments Accounts and Statement of Assets and Liabilities were approved by the Trustees on (the date of the Executive Meeting that approved the accounts) and signed on their behalf by

Signature

Name

Janina Schembri - Chairman

Lauren Hodgkinson - Treasurer

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Indèpendent Examinerfs Report Report to the trusteesl members of On accounts for the year ended Charity no (if any) Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended i)1 l j Responsibilities and As the charity trustees, you are responsible for the preparation of the basis of report accounts in accordance with the Charities Act 2011 ("the Act"). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent Ilkkar11Qs8-lH6e%eded-£2od-a-ql4alIf4Sd4&. examiner's statement 4deFtak&t11&eXaR4+Ra6r4-bfftiHg-&SY1If4ed-ebeFoH1Rsethefte-6p AppficableJists&bodylWelet&F14RRetfpplie8bl NIA, I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below ') in connection with the examination which gives me cause to believe that in, any material respect,: the accounting records were not kept in accordance with section 130 of the Act., or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements cOnrnIng the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement thal the accounts give a 'true and fair, view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets if they do not apply. Signed: Date: Name: Relevant professional qualificationls) or body (if any): JCllLVJ 118 7176 IER October 2018

Address: Section B Disclosure Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here details of any items that the examiner wishes to disclose. IER October 2018

2024-03-31-accounts