## **1st Bishopston Bristol Scouts - Annual General Meeting**
**The Lodge, 68A King’s Drive, Bishopston, Bristol BS7 8JH**
## **Thursday 6[th] June 2024 6.30 pm**
## **Minutes**
1) Chair’s welcome – Nina Schembri welcomed everyone to the meeting and thanked them for attending.
2) The previous minutes were approved by a show of hands
3) Kate (Group Scout Leader) talked through the annual report and what had happened over the past year. 1[st] Bishopston Scouts has a great amount of people; 148 people across the 7 sections and 240 people on the waiting lists. We have 42 leaders. Kate thanked all of them on behalf of everyone for their hard work and efforts and especially for a successful camp at Brockmead. She referenced that there had been lots of activities throughout the year across the different sections, including a few changes. The transition from Friday to Thursday Beavers has gone well. Wednesday cubs has a new leadership team. Mary’s dad received an award for 60 years in scouting. Kate thanked the district for their support and also everyone at the AGM too and Peter. She also thanked Elinor who stepped down as Secretary.
Lauren talked through a summary of the accounts: There was increased revenue (driven by the increase in subs) but our costs have also been higher this year too. The main areas of increased costs were gas and electricity, insurance and camp costs. The cash reserves of £64k are lower than last year (£71k) and are committed to minibus replacement and building maintenance.
We would like to increase our revenue and we asked parents and attendees to sign up if they were able to help with fundraising.
Both of the summary and the accounts were approved by all attendees at the AGM . The report from the independent auditor was noted.
4) It was proposed that we adopt the Constitution suggested by the Scout Association which had been agreed at the previous Exec Committee meeting. By a show of hands, this was agreed with the group attending the AGM.
4) Approval of Group Scout Leader’s nomination for Chair – Kate nominated Nina Schembri and this was approved by the AGM.
5) Election of Group Secretary -Nina nominated Heather Ashley and this was approved by the AGM.
6) Election of Group Treasurer -Nina nominated Lauren Hodgkinson and this was approved by the AGM.
- 7) Election of Members to the Group Trustee Committee – this was Jonathan Gunz and Heather Ashley
- 8) Election of Scrutineers – this was Fiona Echalier who approved the accounts.
## 9) Addresses
The award ceremony took place following the AGM and this was conducted by Chris Gavriel and Maddie Jenkins District commissioner. Chris thanked the Group Scout Leader and the trustee board for the running of 1[st] Bishopston Bristol Scouts. A BBQ followed this ceremony. Kate and Nina thanked everyone for attending the AGM.
## **1st Bishopston Scout Group**
# **Financial Information for the year-end 31 March 2024**
**1st Bishopston Bristol Scout Group Receipts and Payments Account For the Year Ended 31 March 2024**
|**ishopston Bristol Scout Group**
**ipts and Payments Account**
**he Year Ended 31 March 2024**|||||
|---|---|---|---|---|
|**Note**
**Receipts**
**Donations, Legacies & Similar Income**
Membership Subscriptions
1
Less
Membership Subscriptions Paid On (National / County / Area / District)
**Net Membership Subscriptions Retained**
Donations Received
Grants Received
Legacies
Gift Aid
Camps
2
Contribution to Activities
3
Business Rate Refund
Uniforms
4
**Total Donations, Legacies & Similar Income**
**Grants**
Grants
**Total Grants**
**Fundraising**
Annual General Meeting
5
Beer Festival
5
Christmas Trees
5
Gang Show
5
**Total Fundraising**
**Investment Income**
Bank Interest
Property Rent Income
**Total Investment Income**
**Total Gross Income**
**Payments**
**Charitable Payments**
Youth Programme & Activities
3
Adult Support & Training
Water & Sewerage
Electricity & Gas
Business Rates
Insurance
Property Repairs & Renewals
Materials & Equipment
Printing & Photocopying
Camp Costs
2
Vehicle Expenses
Uniforms
4
Admin & Trustee Expenses
Charitable Payments
5
Other Costs
**Total Charitable Payments**
**Fundraising Expenses**
Annual General Meeting
5
Beer Festival
5
Christmas Trees
5
Gang Show
5
**Total Fundraising Expenses**
**Total Gross Expenditure**
**Purchase of Stock for Events**
**Total Payments**
**Net of Receipts / Payments**
**Cash Funds Last Year End**
**Cash Funds This Year End**|**Unrestricted**
**Funds**
**£**
**Year E**|**Restricted**
**Funds**
**£**
**nded 31 March 20**|**Total**
**Funds**
**£**
17,561
(8,250)
9,311
1,392
-
-
5,083
13,349
572
-
-
20,396
-
-
687
-
4,450
-
5,137
594
600
1,194
36,038
4,908
35
705
3,871
522
3,648
5,297
1,323
-
14,260
1,990
1,183
562
-
1,625
39,930
363
-
3,196
-
3,559
43,489
-
43,489
(7,451)
71,463
64,012
**24**|**2022/23**
**Total**
**Funds**
**£**|
||17,561
(8,250)
9,311
1,392
-
-
5,083
13,349
572
-
-
20,396
-
-
687
-
4,450
-
5,137
594
600
1,194
36,038
4,908
35
705
3,871
522
3,648
5,297
1,323
-
14,260
1,990
1,183
562
-
1,625
39,930
363
-
3,196
-
3,559
43,489
-
43,489
(7,451)
71,463
64,012|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-||14,566
(7,738)|
|||||6,828
-
-
-
4,078
12,822
1,093
-
-|
|||||17,993
-|
|||||-
473
-
4,813
-|
|||||5,286
206
600|
|||||806|
|||||30,913
5,426
335
217
2,753
522
2,918
858
926
-
8,141
1,751
816
547
-
1,544|
|||||26,755
315
-
3,303
-|
|||||3,618|
|||||30,373
-|
|||||30,373|
|||||540
70,923|
|||||71,463|
## **1st Bishopston Bristol Scout Group Notes to the Accounts For the Year Ended 31 March 2024**
|**Subscriptions and Activities**
Balance Brought Forward from previous year
Tuesday Beavers
Thursday Beavers
Monday Cubs
Wednesday Cubs
Monday Scouts
Tuesday Scouts
Friday Scouts
Group Activities
Carried Forward to following year
**Total Subscriptions and Activities**
**Camps**
Balance Brought Forward from previous year
Avon Jamboree
Beaver Sleepover
District Cub Camp
Summer Scout Camp (Current Year)
St Georges Day Camp (Current Year)
Spring Cub Camp (Current Year)
Other Camps
Carried Forward to following year
Scout Practice Camp (Next Year)
Scout Summer Camp (Next Year)
St Georges Day Camp (Next Year)
Spring Cub Camp (Next Year)
**Total Camps**
**Fundraising**
Balance Brought Forward from previous year
Annual General Meeting
Beer Festival
Christmas Trees
Gang Show
Carried Forward to following year
Gang Show
**Total Fundraising**||**2023/24**||**Net Surplus**
**/ Deficit**
**£**
-
1,785
1,629
2,179
2,648
1,926
1,456
1,887
(491)
-
13,019
**Net Surplus**
**/ Deficit**
**£**
-
-
(80)
-
(81)
(1,401)
-
996
1,294
750
770
-
2,249
**Net Surplus**
**/ Deficit**
**£**
-
323
-
1,254
-
-
1,577||**2022/23**|||
|---|---|---|---|---|---|---|---|---|
|||**Brought**
**Forward**
**£**
-
-
-
-
-
-
-
-
-
-
-
**Brought**
**Forward**
**£**
-
-
-
-
650
1,910
-
600
-
-
-
-
3,160
**Brought**
**Forward**
**£**
-
-
-
-
-
-
-|**Activities**
**Uniform**
**Cost**
**/ Badges**
**£**
**£**
Note 3
Note 4
(125)
(191)
(145)
(31)
(404)
(297)
(532)
(70)
(249)
-
(1,836)
-
(638)
(105)
(136)
(355)
-
-
(4,066)
(1,048)
**Costs**
**£**
Note 2
-
(566)
-
(6,331)
(5,765)
-
(1,599)
-
-
-
-
(14,260)
**Costs**
**£**
**Note 5**
(363)
-
(3,196)
-
-
(3,559)
**Payments**
**Payments**
**Payments**|||**Brought**
**Forward**
**£**
-
-
-
-
-
-
-
-
-
-
-
**Brought**
**Forward**
**£**
-
-
-
-
1,200
-
375
-
-
-
-
-
1,575
**Brought**
**Forward**
**£**
-
-
-
-
-
-|**Activities**
**Uniform**
**Cost**
**/ Badges**
**£**
**£**
Note 3
Note 4
(184)
(120)
(422)
-
(353)
(236)
(453)
(52)
(279)
(65)
(731)
(58)
(703)
(84)
(335)
(200)
-
-
(3,461)
(816)
**Costs**
**£**
Note 2
-
-
(1,942)
(4,973)
-
-
(483)
-
-
-
-
(7,397)
**Costs**
**£**
**Note 5**
(315)
-
(3,303)
-
-
(3,618)
**Payments**
**Payments**
**Payments**||
||**Activities**
**Uniform**
**Subscriptions**
**Income**
**/ Badges**
**£**
**£**
**£**
Note 1
Note 3
Note 4
**Receipts**||||**Activities**
**Uniform**
**Subscriptions**
**Income**
**/ Badges**
**£**
**£**
**£**
Note 1
Note 3
Note 4
**Receipts**|||**Net Surplus**
**/ Deficit**
**£**|
||2,065
36
-
1,805
-
-
2,765
115
-
3,145
105
-
2,175
-
-
3,056
236
-
2,550
80
-
-
-
-
-
-
-||||1,865
488
-
1,515
-
-
2,335
57
-
2,585
208
-
1,870
238
-
2,300
78
-
2,050
24
-
-
-
-
-
-
-|||-
2,048
1,093
1,803
2,288
1,764
1,588
1,288
(535)
-|
||17,561
572
-||||14,520
1,093
-|||11,336|
||**Income**
**£**
Note 2
**Receipts**||||**Income**
**£**
Note 2
**Receipts**|||**Net Surplus**
**/ Deficit**
**£**|
||-
486
-
5,600
2,454
-
1,995
1,294
750
770
-
13,349||||-
-
1,302
6,390
-
950
1,970
600
650
1,910
-
13,772|||-
-
-
(640)
2,617
-
1,487
600
650
1,910
-|
|||||||||7,950|
||**Income**
**£**
**Note 5**
**Receipts**||||**Income**
**£**
**Note 5**
**Receipts**|||**Net Surplus**
**/ Deficit**
**£**|
||687
-
4,450
-
-
5,137||||473
-
4,813
-
-
5,286|||-
158
-
1,511
-
-|
|||||||||1,668|
## **1st Bishopston Bristol Scout Group Statement of Assets and Liabilities For the Year Ended 31 March 2024**
|**ishopston Bristol Scout Group**
**ment of Assets and Liabilities**
**he Year Ended 31 March 2024**|||||||
|---|---|---|---|---|---|---|
|**Cash Funds**
Bank Current Accounts
Bank Deposit Accounts
Building Society Accounts
Cash
**Total Cash Floats**
**Other Monetary Assets**
Tax Claim
Debts due from County / Area / District / Group
Insurance Claim
**Total Other Monetary Assets**
**Investment Assets**
Investment Property
Quoted Investments
Other Investments
**Total Investment Assets**
**Non Monetary Assets for Charity's Own Use**
Land and Buildings at Insured Value 31.03.14
Motor Vehicles (Nominal Value)
Scouting Equipment at Insured Value
Other Equipment, Trailers & Kayaks
Badge Stock
Shop Stock
Other Stock
**Total Non Monetary Assets for Charity's Own Use**
**Liabilities**
Accounts Not Yet Paid
Expenses Incurred But Not Yet Invoiced
Subscriptions Not Yet Paid
Loans
Other Liabilities
**Total Liabilities**
**Ctit Libiliti d Ft Obliti**|**Unrestricted**
**Funds**
**£**
**Year E**|**Restricted**
**Funds**
**£**
**nded 31 March 20**|**Total**
**Funds**
**£**
46,895
17,117
-
-
64,012
-
-
-
-
-
-
-
-
251,251
1,000
58,925
9,949
-
-
-
321,125
-
-
-
-
-
-
-
**24**|**Unrestricted**
**Funds**
**£**
**Year E**|**Restricted**
**Funds**
**£**
**nded 31 March 20**|**Total**
**Funds**
**£**
**23**|
||46,895
17,117
-
-
64,012
-
-
-
-
-
-
-
-
251,251
1,000
58,925
9,949
-
-
-
321,125
-
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-||46,681
24,783
-
-
71,463
-
-
-
-
-
-
-
-
251,251
1,000
58,925
9,949
-
-
-
321,125
-
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|46,681
24,783
-
-|
|||||||71,463
-
-
-|
|||||||-
-
-
-|
|||||||-
251,251
1,000
58,925
9,949
-
-
-|
|||||||321,125
-
-
-
-
-|
|||||||-|
|||||||-|
## **Contingent Liabilities and Future Obligations**
The above Receipts and Payments Accounts and Statement of Assets and Liabilities were approved by the Trustees on (the date of the Executive Meeting that approved the accounts) and signed on their behalf by
**Signature**
**Name**
Janina Schembri - Chairman
Lauren Hodgkinson - Treasurer
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report
on the accounts
Section A
Indèpendent Examinerfs Report
Report to the trusteesl
members of
On accounts for the year
ended
Charity no
(if any)
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("the Trust") for the year ended i)1 l j
Responsibilities and As the charity trustees, you are responsible for the preparation of the
basis of report accounts in accordance with the Charities Act 2011 ("the Act").
I report in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5){b) of the Act.
Independent Ilkkar11Qs8-lH6e%eded-£2od-a-ql4alIf4Sd4&.
examiner's statement 4deFtak&t11&eXaR4+Ra6r4-bfftiHg-&SY1If4ed-ebeFoH1Rsethefte-6p
AppficableJists&bodylWelet&F14RRetfpplie8bl
NIA,
I have completed my examination. I confirm that no material matters have
come to my attention (other than that disclosed below ') in connection with
the examination which gives me cause to believe that in, any material
respect,:
the accounting records were not kept in accordance with section 130
of the Act., or
the accounts did not accord with the accounting records,. or
the accounts did not comply with the applicable requirements
cOnrnIng the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
thal the accounts give a 'true and fair, view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets if they do not apply.
Signed:
Date:
Name:
Relevant professional
qualificationls) or body
(if any):
JCllLVJ 118 7176
IER
October 2018
Address:
Section B
Disclosure
Only complete if the examiner needs to highlight matters of concern (see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
Give here details of any
items that the examiner
wishes to disclose.
IER
October 2018