Annual report 22/23 – 1[st] Bishopston Scout Group (as discussed at our AGM on 15 June 2023)
Annual report and accounts
Kate spoke on behalf of Nina (Chair of the Exec Committee) and thanked the Trustees. She updated around the Scouts transformation project which would mean changed names for roles and the Exec are now Trustees. Kate thanked Chris, the outgoing Chair, and noted we need a Chair to operate. Thanks to Nina for stepping up into the role. We welcomed Margaret Postlethwaite from the District. Kate is the GSL (Group Scout Leader) and Mary as the Assistant GSL make a really good team. Steve has moved on and is at a different group now.
We have put information about each of the sections around the hut and they are in large format outside so please do have a look and see what activities our young people have been undertaking. We have amazing section activities and are very privileged to have the Leaders we have on our team. We have some recruitment issues and would welcome further support in the following areas. Monday Cubs do not have enough leaders to run sustainably. Monday Scouts is well established and now have leaders who can take them overnight. Tuesday Beavers is a new team as Mary is stepping into role as the AGSL. Tuesday Scouts are full and have great leaders and now have a permit for nights away. Wednesday Cubs is a complete new team from last year and really enthusiastic. We have a backlog of children waiting to go into Cubs. Friday Beavers are now meeting on a Thursday – very keen leaders and also have a nights away permit. Friday Scouts is our problem area in terms of leaders. James Hammonds is running the section alone and this cannot keep happening so the section will need to close in the summer. There are 20 Scouts and there is no room in Monday or Tuesday Scouts. Kate has sent emails to cub and scout parents, we’ve advertised and promoted this opportunity. So we need parents to help us to find someone. A volunteer came forward and Kate would put him in touch with James.
Accounts
Lauren reported that revenue was up slightly but our costs were higher too. This was due to inflationary pressures but also more camps and activities were run. We had a small surplus of £500.
We have our cash reserves committed to minibus replacement and building maintenance
We would like to increase our revenue. We are going to increase subs in Sept. We need to run more fundraising events. Parents, leaders and exec members were encouraged to come forward with any ideas or if you want to run an event. We want to enable the leaders to keep running great activities for our young people.
The report from the independent auditor was noted.
The accounts were approved.
1st Bishopston Bristol Scout Group Receipts and Payments Account For the Year Ended 31 March 2023
| ishopston Bristol Scout Group ipts and Payments Account he Year Ended 31 March 2023 |
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|---|---|---|---|---|
| Note Receipts Donations, Legacies & Similar Income Membership Subscriptions 1 Less Membership Subscriptions Paid On (National / County / Area / District) Net Membership Subscriptions Retained Donations Received Grants Received Legacies Gift Aid Camps 2 Contribution to Activities 3 Business Rate Refund Uniforms 4 Total Donations, Legacies & Similar Income Grants Grants Total Grants Fundraising Annual General Meeting 5 Beer Festival 5 Christmas Trees 5 Gang Show 5 Total Fundraising Investment Income Bank Interest Property Rent Income Total Investment Income Total Gross Income Payments Charitable Payments Youth Programme & Activities 3 Adult Support & Training Water & Sewerage Electricity & Gas Business Rates Insurance Property Repairs & Renewals Materials & Equipment Printing & Photocopying Camp Costs 2 Vehicle Expenses Uniforms 4 Admin & Trustee Expenses Charitable Payments 5 Other Costs Total Charitable Payments Fundraising Expenses Annual General Meeting 5 Beer Festival 5 Christmas Trees 5 Gang Show 5 Total Fundraising Expenses Total Gross Expenditure Purchase of Stock for Events Total Payments Net of Receipts / Payments Cash Funds Last Year End Cash Funds This Year End |
Unrestricted Funds £ Year E |
Restricted Funds £ nded 31 March 20 |
Total Funds £ 14,566 (7,738) 6,828 - - - 4,078 12,822 1,093 - - 17,993 - - 473 - 4,813 - 5,286 206 600 806 30,913 5,426 335 217 2,753 522 2,918 858 926 - 8,141 1,751 816 547 - 1,544 26,755 315 - 3,303 - 3,618 30,373 - 30,373 540 70,923 71,463 23 |
2021/22 Total Funds £ |
| 14,566 (7,738) 6,828 - - - 4,078 12,822 1,093 - - 17,993 - - 473 - 4,813 - 5,286 206 600 806 30,913 5,426 335 217 2,753 522 2,918 858 926 - 8,141 1,751 816 547 - 1,544 26,755 315 - 3,303 - 3,618 30,373 - 30,373 540 70,923 71,463 |
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
12,540 (7,228) |
||
| 5,312 400 8,000 - - 7,785 2,262 - - |
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| 18,447 - |
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| - - - 5,133 - |
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| 5,133 6 600 |
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| 606 | ||||
| 29,498 3,897 313 544 3,149 133 3,454 1,074 563 35 3,432 569 604 - - 1,298 |
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| 19,065 - - 2,866 - |
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| 2,866 | ||||
| 21,931 - |
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| 21,931 | ||||
| 7,567 63,356 |
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| 70,923 |
1st Bishopston Bristol Scout Group Statement of Assets and Liabilities For the Year Ended 31 March 2023
| ishopston Bristol Scout Group ment of Assets and Liabilities he Year Ended 31 March 2023 |
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|---|---|---|---|---|---|---|
| Cash Funds Bank Current Accounts Bank Deposit Accounts Building Society Accounts Cash Total Cash Floats Other Monetary Assets Tax Claim Debts due from County / Area / District / Group Insurance Claim Total Other Monetary Assets Investment Assets Investment Property Quoted Investments Other Investments Total Investment Assets Non Monetary Assets for Charity's Own Use Land and Buildings at Insured Value 31.03.14 Motor Vehicles (Nominal Value) Scouting Equipment at Insured Value Other Equipment, Trailers & Kayaks Badge Stock Shop Stock Other Stock Total Non Monetary Assets for Charity's Own Use Liabilities Accounts Not Yet Paid Expenses Incurred But Not Yet Invoiced Subscriptions Not Yet Paid Loans Other Liabilities Total Liabilities Ctit Libiliti d Ft Obliti |
Unrestricted Funds £ Year E |
Restricted Funds £ nded 31 March 20 |
Total Funds £ 46,681 24,783 - - 71,463 - - - - - - - - 251,251 1,000 58,925 9,949 - - - 321,125 - - - - - - - 23 |
Unrestricted Funds £ Year E |
Restricted Funds £ nded 31 March 20 |
Total Funds £ 22 |
| 46,681 24,783 - - 71,463 - - - - - - - - 251,251 1,000 58,925 9,949 - - - 321,125 - - - - - - - |
- - - - - - - - - - - - - - - - - - - - - - - - - - - - |
39,339 31,584 - - 70,923 - - - - - - - - 251,251 1,000 58,925 9,949 - - - 321,125 - - - - - - - |
- - - - - - - - - - - - - - - - - - - - - - - - - - - - |
39,339 31,584 - - |
||
| 70,923 - - - |
||||||
| - - - - |
||||||
| - 251,251 1,000 58,925 9,949 - - - |
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| 321,125 - - - - - |
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| - | ||||||
| - |
Contingent Liabilities and Future Obligations
The above Receipts and Payments Accounts and Statement of Assets and Liabilities were approved by the Trustees on (the date of the Executive Meeting that approved the accounts) and signed on their behalf by
Signature
Name
Janina Schembri - Chairman
Lauren Hodgkinson - Treasurer
1st Bishopston Bristol Scout Group Notes to the Accounts For the Year Ended 31 March 2023
| Subscriptions and Activities Balance Brought Forward from previous year Tuesday Beavers Friday Beavers Monday Cubs Wednesday Cubs Monday Scouts Tuesday Scouts Friday Scouts Group Activities Carried Forward to following year Total Subscriptions and Activities Camps Balance Brought Forward from previous year Avon Jamboree Beaver Sleepover District Cub Camp Summer Scout Camp (Current Year) St Georges Day Camp (Current Year) Spring Cub Camp (Current Year) Other Camps Carried Forward to following year Avon Jamboree (Next Year) Scout Summer Camp (Next Year) St Georges Day Camp (Next Year) Spring Cub Camp (Next Year) Total Camps Fundraising Balance Brought Forward from previous year Annual General Meeting Beer Festival Christmas Trees Gang Show Carried Forward to following year Gang Show Total Fundraising |
2022/23 | Net Surplus / Deficit £ - 2,048 1,093 1,803 2,288 1,764 1,588 1,288 (535) - 11,336 Net Surplus / Deficit £ - - - (640) 2,617 - 1,325 1,487 600 650 1,910 - 7,950 Net Surplus / Deficit £ - 158 - 1,511 - - 1,668 |
2021/22 | |||||
|---|---|---|---|---|---|---|---|---|
| Brought Forward £ - - - - - - - - - - - Brought Forward £ - - - - 1,200 - 375 - - - - - 1,575 Brought Forward £ - - - - - - - |
Activities Uniform Cost / Badges £ £ Note 3 Note 4 (184) (120) (422) - (353) (236) (453) (52) (279) (65) (731) (58) (703) (84) (335) (200) - - (3,461) (816) Costs £ Note 2 - - (1,942) (4,973) - - (483) - - - - (7,397) Costs £ Note 5 (315) - (3,303) - - (3,618) Payments Payments Payments |
Brought Forward £ - - - - - - - - - - - Brought Forward £ - - - - - - - - - - - - Brought Forward £ - - - - - - |
Activities Uniform Cost / Badges £ £ Note 3 Note 4 (350) (135) (348) (57) (160) (56) (237) (151) (119) - (778) (58) (14) (47) (1,891) (101) - - (3,897) (604) Costs £ Note 2 - - (486) (2,436) 54 (564) - - - - (3,432) Costs £ Note 5 - - (2,866) - - (2,866) Payments Payments Payments |
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| Activities Uniform Subscriptions Income / Badges £ £ £ Note 1 Note 3 Note 4 Receipts |
Activities Uniform Subscriptions Income / Badges £ £ £ Note 1 Note 3 Note 4 Receipts |
Net Surplus / Deficit £ |
||||||
| 1,865 488 - 1,515 - - 2,335 57 - 2,585 208 - 1,870 238 - 2,300 78 - 2,050 24 - - - - - - - |
1,488 410 - 1,465 396 - 1,910 312 - 2,453 340 - 1,488 216 - 1,838 287 - 1,900 301 - - - - - - - |
- 1,413 1,456 2,006 2,405 1,584 1,288 2,140 (1,992) - |
||||||
| 14,520 1,093 - |
12,540 2,262 - |
10,301 | ||||||
| Income £ Note 2 Receipts |
Income £ Note 2 Receipts |
Net Surplus / Deficit £ |
||||||
| - - 1,302 6,390 - 950 1,970 600 650 1,910 - 13,772 |
- - 610 4,650 - 950 - 1,200 - 375 7,785 |
- - - 124 2,214 54 386 - 1,200 - 375 |
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| 4,353 | ||||||||
| Income £ Note 5 Receipts |
Income £ Note 5 Receipts |
Net Surplus / Deficit £ |
||||||
| 473 - 4,813 - - 5,286 |
- - 5,133 - - 5,133 |
- - - 2,267 - - |
||||||
| 2,267 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Isi (£{5kb8SloN gLISIoL Icc1 QloJP On accounts for the year 8nded 3111123 Charity no (rf any) Set out on pages I report to the trustees on my examination of the accounts of the above charity (Ihe Trusf) for the year ended Responslbllities and As the charity trustees, you are responsible for the preparation of the basls of report accounts in accordance with the Charities Act 2011 {"the Acf). I report in respect of my examination of the Trusfs accounts carried out und8r section 145 of the 2011 Act and in carying out my 8xamination, I have followed all the applicable Directions given by the Charity Commission under section 14q5)(b) of the Acl. Independent examlnerfs statement of KJIA I hav6 completsd my examination. I confinn that no material matters have come to my attention (other than that disclos&d below.) in connection wth th8 examination which gives me cause to believe that in, any material respect,: the accounting records vffjre rnt kept in accordance Yth section 130 of the Act,. or the accounts did rKJt accord wth the accounting records., or the accounts did not comply vAth the applicable requirements conceming the form and content of accounts set OLrt in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the a¢Unts give a 'true and faif view which is not a matter considered as part of an independent examinati¢3n. I have no contsms and have come aeross no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proFer understsnding of the accounts to be reached. . Please delete the words in the brackets rfthey do not apply. Signed: Name: Relevant professional qualification{s) or body (if any): 111ÉSS& •ep •)rtA O
Address: 2 EQIDQÉ zNJg Section B Disclosure Only complete if the examiner needs to highlight matters of conc8m (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here details of any items that the examiner wishes to disclose. •VIéJ O