Annual report 22/23 – 1[st] Bishopston Scout Group (as discussed at our AGM on 15 June 2023)
Annual report and accounts
Kate spoke on behalf of Nina (Chair of the Exec Committee) and thanked the Trustees. She updated around the Scouts transformation project which would mean changed names for roles and the Exec are now Trustees. Kate thanked Chris, the outgoing Chair, and noted we need a Chair to operate. Thanks to Nina for stepping up into the role. We welcomed Margaret Postlethwaite from the District. Kate is the GSL (Group Scout Leader) and Mary as the Assistant GSL make a really good team. Steve has moved on and is at a different group now.
We have put information about each of the sections around the hut and they are in large format outside so please do have a look and see what activities our young people have been undertaking. We have amazing section activities and are very privileged to have the Leaders we have on our team. We have some recruitment issues and would welcome further support in the following areas. Monday Cubs do not have enough leaders to run sustainably. Monday Scouts is well established and now have leaders who can take them overnight. Tuesday Beavers is a new team as Mary is stepping into role as the AGSL. Tuesday Scouts are full and have great leaders and now have a permit for nights away. Wednesday Cubs is a complete new team from last year and really enthusiastic. We have a backlog of children waiting to go into Cubs. Friday Beavers are now meeting on a Thursday – very keen leaders and also have a nights away permit. Friday Scouts is our problem area in terms of leaders. James Hammonds is running the section alone and this cannot keep happening so the section will need to close in the summer. There are 20 Scouts and there is no room in Monday or Tuesday Scouts. Kate has sent emails to cub and scout parents, we’ve advertised and promoted this opportunity. So we need parents to help us to find someone. A volunteer came forward and Kate would put him in touch with James.
## Accounts
Lauren reported that revenue was up slightly but our costs were higher too. This was due to inflationary pressures but also more camps and activities were run. We had a small surplus of £500.
We have our cash reserves committed to minibus replacement and building maintenance
We would like to increase our revenue. We are going to increase subs in Sept. We need to run more fundraising events. Parents, leaders and exec members were encouraged to come forward with any ideas or if you want to run an event. We want to enable the leaders to keep running great activities for our young people.
The report from the independent auditor was noted.
The accounts were approved.
**1st Bishopston Bristol Scout Group Receipts and Payments Account For the Year Ended 31 March 2023**
|**ishopston Bristol Scout Group**
**ipts and Payments Account**
**he Year Ended 31 March 2023**|||||
|---|---|---|---|---|
|**Note**
**Receipts**
**Donations, Legacies & Similar Income**
Membership Subscriptions
1
Less
Membership Subscriptions Paid On (National / County / Area / District)
**Net Membership Subscriptions Retained**
Donations Received
Grants Received
Legacies
Gift Aid
Camps
2
Contribution to Activities
3
Business Rate Refund
Uniforms
4
**Total Donations, Legacies & Similar Income**
**Grants**
Grants
**Total Grants**
**Fundraising**
Annual General Meeting
5
Beer Festival
5
Christmas Trees
5
Gang Show
5
**Total Fundraising**
**Investment Income**
Bank Interest
Property Rent Income
**Total Investment Income**
**Total Gross Income**
**Payments**
**Charitable Payments**
Youth Programme & Activities
3
Adult Support & Training
Water & Sewerage
Electricity & Gas
Business Rates
Insurance
Property Repairs & Renewals
Materials & Equipment
Printing & Photocopying
Camp Costs
2
Vehicle Expenses
Uniforms
4
Admin & Trustee Expenses
Charitable Payments
5
Other Costs
**Total Charitable Payments**
**Fundraising Expenses**
Annual General Meeting
5
Beer Festival
5
Christmas Trees
5
Gang Show
5
**Total Fundraising Expenses**
**Total Gross Expenditure**
**Purchase of Stock for Events**
**Total Payments**
**Net of Receipts / Payments**
**Cash Funds Last Year End**
**Cash Funds This Year End**|**Unrestricted**
**Funds**
**£**
**Year E**|**Restricted**
**Funds**
**£**
**nded 31 March 20**|**Total**
**Funds**
**£**
14,566
(7,738)
6,828
-
-
-
4,078
12,822
1,093
-
-
17,993
-
-
473
-
4,813
-
5,286
206
600
806
30,913
5,426
335
217
2,753
522
2,918
858
926
-
8,141
1,751
816
547
-
1,544
26,755
315
-
3,303
-
3,618
30,373
-
30,373
540
70,923
71,463
**23**|**2021/22**
**Total**
**Funds**
**£**|
||14,566
(7,738)
6,828
-
-
-
4,078
12,822
1,093
-
-
17,993
-
-
473
-
4,813
-
5,286
206
600
806
30,913
5,426
335
217
2,753
522
2,918
858
926
-
8,141
1,751
816
547
-
1,544
26,755
315
-
3,303
-
3,618
30,373
-
30,373
540
70,923
71,463|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-||12,540
(7,228)|
|||||5,312
400
8,000
-
-
7,785
2,262
-
-|
|||||18,447
-|
|||||-
-
-
5,133
-|
|||||5,133
6
600|
|||||606|
|||||29,498
3,897
313
544
3,149
133
3,454
1,074
563
35
3,432
569
604
-
-
1,298|
|||||19,065
-
-
2,866
-|
|||||2,866|
|||||21,931
-|
|||||21,931|
|||||7,567
63,356|
|||||70,923|
## **1st Bishopston Bristol Scout Group Statement of Assets and Liabilities For the Year Ended 31 March 2023**
|**ishopston Bristol Scout Group**
**ment of Assets and Liabilities**
**he Year Ended 31 March 2023**|||||||
|---|---|---|---|---|---|---|
|**Cash Funds**
Bank Current Accounts
Bank Deposit Accounts
Building Society Accounts
Cash
**Total Cash Floats**
**Other Monetary Assets**
Tax Claim
Debts due from County / Area / District / Group
Insurance Claim
**Total Other Monetary Assets**
**Investment Assets**
Investment Property
Quoted Investments
Other Investments
**Total Investment Assets**
**Non Monetary Assets for Charity's Own Use**
Land and Buildings at Insured Value 31.03.14
Motor Vehicles (Nominal Value)
Scouting Equipment at Insured Value
Other Equipment, Trailers & Kayaks
Badge Stock
Shop Stock
Other Stock
**Total Non Monetary Assets for Charity's Own Use**
**Liabilities**
Accounts Not Yet Paid
Expenses Incurred But Not Yet Invoiced
Subscriptions Not Yet Paid
Loans
Other Liabilities
**Total Liabilities**
**Ctit Libiliti d Ft Obliti**|**Unrestricted**
**Funds**
**£**
**Year E**|**Restricted**
**Funds**
**£**
**nded 31 March 20**|**Total**
**Funds**
**£**
46,681
24,783
-
-
71,463
-
-
-
-
-
-
-
-
251,251
1,000
58,925
9,949
-
-
-
321,125
-
-
-
-
-
-
-
**23**|**Unrestricted**
**Funds**
**£**
**Year E**|**Restricted**
**Funds**
**£**
**nded 31 March 20**|**Total**
**Funds**
**£**
**22**|
||46,681
24,783
-
-
71,463
-
-
-
-
-
-
-
-
251,251
1,000
58,925
9,949
-
-
-
321,125
-
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-||39,339
31,584
-
-
70,923
-
-
-
-
-
-
-
-
251,251
1,000
58,925
9,949
-
-
-
321,125
-
-
-
-
-
-
-|-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-|39,339
31,584
-
-|
|||||||70,923
-
-
-|
|||||||-
-
-
-|
|||||||-
251,251
1,000
58,925
9,949
-
-
-|
|||||||321,125
-
-
-
-
-|
|||||||-|
|||||||-|
## **Contingent Liabilities and Future Obligations**
The above Receipts and Payments Accounts and Statement of Assets and Liabilities were approved by the Trustees on (the date of the Executive Meeting that approved the accounts) and signed on their behalf by
**Signature**
**Name**
Janina Schembri - Chairman
Lauren Hodgkinson - Treasurer
## **1st Bishopston Bristol Scout Group Notes to the Accounts For the Year Ended 31 March 2023**
|**Subscriptions and Activities**
Balance Brought Forward from previous year
Tuesday Beavers
Friday Beavers
Monday Cubs
Wednesday Cubs
Monday Scouts
Tuesday Scouts
Friday Scouts
Group Activities
Carried Forward to following year
**Total Subscriptions and Activities**
**Camps**
Balance Brought Forward from previous year
Avon Jamboree
Beaver Sleepover
District Cub Camp
Summer Scout Camp (Current Year)
St Georges Day Camp (Current Year)
Spring Cub Camp (Current Year)
Other Camps
Carried Forward to following year
Avon Jamboree (Next Year)
Scout Summer Camp (Next Year)
St Georges Day Camp (Next Year)
Spring Cub Camp (Next Year)
**Total Camps**
**Fundraising**
Balance Brought Forward from previous year
Annual General Meeting
Beer Festival
Christmas Trees
Gang Show
Carried Forward to following year
Gang Show
**Total Fundraising**||**2022/23**||**Net Surplus**
**/ Deficit**
**£**
-
2,048
1,093
1,803
2,288
1,764
1,588
1,288
(535)
-
11,336
**Net Surplus**
**/ Deficit**
**£**
-
-
-
(640)
2,617
-
1,325
1,487
600
650
1,910
-
7,950
**Net Surplus**
**/ Deficit**
**£**
-
158
-
1,511
-
-
1,668||**2021/22**|||
|---|---|---|---|---|---|---|---|---|
|||**Brought**
**Forward**
**£**
-
-
-
-
-
-
-
-
-
-
-
**Brought**
**Forward**
**£**
-
-
-
-
1,200
-
375
-
-
-
-
-
1,575
**Brought**
**Forward**
**£**
-
-
-
-
-
-
-|**Activities**
**Uniform**
**Cost**
**/ Badges**
**£**
**£**
Note 3
Note 4
(184)
(120)
(422)
-
(353)
(236)
(453)
(52)
(279)
(65)
(731)
(58)
(703)
(84)
(335)
(200)
-
-
(3,461)
(816)
**Costs**
**£**
Note 2
-
-
(1,942)
(4,973)
-
-
(483)
-
-
-
-
(7,397)
**Costs**
**£**
**Note 5**
(315)
-
(3,303)
-
-
(3,618)
**Payments**
**Payments**
**Payments**|||**Brought**
**Forward**
**£**
-
-
-
-
-
-
-
-
-
-
-
**Brought**
**Forward**
**£**
-
-
-
-
-
-
-
-
-
-
-
-
**Brought**
**Forward**
**£**
-
-
-
-
-
-|**Activities**
**Uniform**
**Cost**
**/ Badges**
**£**
**£**
Note 3
Note 4
(350)
(135)
(348)
(57)
(160)
(56)
(237)
(151)
(119)
-
(778)
(58)
(14)
(47)
(1,891)
(101)
-
-
(3,897)
(604)
**Costs**
**£**
Note 2
-
-
(486)
(2,436)
54
(564)
-
-
-
-
(3,432)
**Costs**
**£**
**Note 5**
-
-
(2,866)
-
-
(2,866)
**Payments**
**Payments**
**Payments**||
||**Activities**
**Uniform**
**Subscriptions**
**Income**
**/ Badges**
**£**
**£**
**£**
Note 1
Note 3
Note 4
**Receipts**||||**Activities**
**Uniform**
**Subscriptions**
**Income**
**/ Badges**
**£**
**£**
**£**
Note 1
Note 3
Note 4
**Receipts**|||**Net Surplus**
**/ Deficit**
**£**|
||1,865
488
-
1,515
-
-
2,335
57
-
2,585
208
-
1,870
238
-
2,300
78
-
2,050
24
-
-
-
-
-
-
-||||1,488
410
-
1,465
396
-
1,910
312
-
2,453
340
-
1,488
216
-
1,838
287
-
1,900
301
-
-
-
-
-
-
-|||-
1,413
1,456
2,006
2,405
1,584
1,288
2,140
(1,992)
-|
||14,520
1,093
-||||12,540
2,262
-|||10,301|
||**Income**
**£**
Note 2
**Receipts**||||**Income**
**£**
Note 2
**Receipts**|||**Net Surplus**
**/ Deficit**
**£**|
||-
-
1,302
6,390
-
950
1,970
600
650
1,910
-
13,772||||-
-
610
4,650
-
950
-
1,200
-
375
7,785|||-
-
-
124
2,214
54
386
-
1,200
-
375|
|||||||||4,353|
||**Income**
**£**
**Note 5**
**Receipts**||||**Income**
**£**
**Note 5**
**Receipts**|||**Net Surplus**
**/ Deficit**
**£**|
||473
-
4,813
-
-
5,286||||-
-
5,133
-
-
5,133|||-
-
-
2,267
-
-|
|||||||||2,267|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report
on the accounts
Section A
Independent Examiner's Report
Report to the trusteesl
members of
Isi (£{5kb8SloN gLISIoL Icc1 QloJP
On accounts for the year
8nded
3111123
Charity no
(rf any)
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity (Ihe Trusf) for the year ended
Responslbllities and As the charity trustees, you are responsible for the preparation of the
basls of report accounts in accordance with the Charities Act 2011 {"the Acf).
I report in respect of my examination of the Trusfs accounts carried out
und8r section 145 of the 2011 Act and in carying out my 8xamination, I
have followed all the applicable Directions given by the Charity Commission
under section 14q5)(b) of the Acl.
Independent
examlnerfs statement
of KJIA
I hav6 completsd my examination. I confinn that no material matters have
come to my attention (other than that disclos&d below.) in connection wth
th8 examination which gives me cause to believe that in, any material
respect,:
the accounting records vffjre rnt kept in accordance Yth section 130
of the Act,. or
the accounts did rKJt accord wth the accounting records., or
the accounts did not comply vAth the applicable requirements
conceming the form and content of accounts set OLrt in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the a¢Unts give a 'true and faif view which is not a matter
considered as part of an independent examinati¢3n.
I have no contsms and have come aeross no other matters in connection
with the examination to which attention should be drawn in this report in
order to enable a proFer understsnding of the accounts to be reached.
. Please delete the words in the brackets rfthey do not apply.
Signed:
Name:
Relevant professional
qualification{s) or body
(if any):
111ÉSS&
•ep
•)rtA O
Address:
2 EQIDQÉ zNJg
Section B
Disclosure
Only complete if the examiner needs to highlight matters of conc8m (see CC32,
Independent examination of charity accounts.. directions and guidance for
examiners).
Give here details of any
items that the examiner
wishes to disclose.
•VIéJ O