2025-08-31-accounts

Friends of Steyning Primary School Registered Charity number 1038857

Trustees report and accounts for the Year Ended 31[st] August

2025

Contents

	Page
Charity information	1
Trustees report	2-5
Statement of fnancial activities	6
Notes to the accounts	7
Independent examiners report	8

Charity Information

Charity Name: FSPS Friends of Steyning Primary School

Charity Registration Number: 1038857 Charity registration date: 21[st] June 2024

Principal Address: Steyning Primary School, Shooting Field, Steyning, BN44 3RQ

Trustees serving during the year:

1. Lindsey Spencer-Mitchell – Chair

2. Hayley Emmins – Treasurer

3. Carla Bartella – Secretary

4. Helen Price

Bankers: HSBC. Storrington Branch Independent examiner: Lisa Fyfe (ACA)

1

Annual Report of the Trustees For the year ended 31 August 2025

Structure, Governance and Management

Governing Document

The PTA is constituted as an unincorporated charitable association and is governed by its constitution. The charity's purposes and rules are set out in the governing document.

Recruitment and Appointment of Trustees

Trustees are elected annually at the Annual General Meeting. All parents and guardians of children attending Steyning Primary School are eligible to stand for election. The Head Teacher and staff representatives may attend meetings but are not voting trustees. New trustees receive an induction covering their responsibilities, the charity's activities, and relevant Charity Commission guidance.

Organisational Structure

The PTA is managed by a committee of trustees who meet as needed during the school year. Day-to-day decisions are delegated to officers, while significant financial decisions and policy matters are made collectively by the trustee board. The Head Teacher maintains close liaison with the committee to ensure activities align with the school's educational objectives.

Risk Management

The trustees have examined the major strategic, business and operational risks faced by the charity. Systems and procedures have been established to mitigate these risks, including public liability insurance, adherence to safeguarding policies, and financial controls requiring dual authorisation for payments.

Objectives and Activities

Charitable Purposes

The PTA's objects are:

1. To advance the education and experience of pupils at Steyning Primary School by providing and assisting in the provision of facilities for education and play not normally provided by the Local Authority

2. To foster relationships between staff, parents and the wider community

3. To engage in activities that support the school and advance the education of its pupils

2

Main Activities

During the year, the PTA organised various fundraising and community events including an Easter Wonka Bar sale, Summer Colour Run, Fireworks Display and Christmas Gift Shop. These events not only raised funds but strengthened the school community and provided valuable social and educational experiences for children and families.

The trustees have regard to the Charity Commission's guidance on public benefit when planning activities, ensuring that all events are inclusive and accessible to the entire school community regardless of financial circumstances.

Achievements and Performance

Fundraising Activities

The PTA successfully organised several events during the year, with highlights including:

1. Fireworks Display - raised £4,099 and attracted 1000 attendees

2. Sponsored Colour Run - raised £3,777

3. Regular activities - ongoing fundraising through lolly sales, Christmas Gift Shop, Wonka Bar sales, uniform sales, pantomime etc - £1481

4. Total funds raised during the year for these activities: £9,357

Grants and Donations Made

Funds raised were used to benefit pupils through:

1. Mud Kitchens - £700

2. Fish and Chips for Year 6 leavers - £250

3. Books – £526

4. Glass Cabinet for trophys -£60

Total expenditure on these charitable activities: £1536

These purchases have directly enhanced the educational experience by providing play equipment for Early Years Children and subsidising a school trip to the beach for all Year 6 leavers (fish and chips).

Community Engagement

Beyond fundraising, the PTA fostered community spirit through social events that brought families together and strengthened relationships between parents, teachers and pupils.

Financial Review

Financial Position

The charity's income for the year was £25,813, primarily from fundraising events and donations. Expenditure totalled £18,850, leaving a surplus of £6963. The charity's reserves at year-end stood at £11,011.

3

Full financial statements, including receipts and payments, are attached to this report.

Reserves Policy

The trustees maintain a reserves policy to ensure financial stability. The target reserve level is £2,000. This provides a buffer for planned major purchases and ensures the charity can meet its obligations. Current reserves are above this target.

Principal Funding Sources

The charity's income derives entirely from voluntary donations, fundraising events, and related activities within the school community. We are grateful to all parents, families, staff and local supporters who contributed their time, money and effort.

Plans for Future Periods

Fundraising Plans

In the coming year, the trustees plan to:

1. Continue successful regular events including the Easter Wonka Bar sale, Summer Colour Run, Annual Fireworks Event and Christmas Gift Shop.

2. Increase engagement through recruiting new parent volunteers with the new intake of Reception children.

Spending Plans

Subject to fundraising success, the PTA aims to support the school by:

1. Building a sandpit for all children to access - estimated cost £5000

2. Provide stationery, craft and learning equipment to each classroom - estimated cost £500 per classroom

3. Maintaining a contingency fund to respond flexibly to emerging school needs

All spending decisions will be made in consultation with school leadership to ensure maximum educational benefit for pupils.

Trustees' Responsibilities Statement

The trustees are responsible for preparing this Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards.

In preparing these financial statements, the trustees have adhered to the following requirements:

1. Prepare financial statements which give a true and fair view of the charity’s financial activities.

2. Select suitable accounting policies and apply them consistently

4

1. Make judgements and estimates that are reasonable and prudent

2. State whether applicable accounting standards have been followed

3. Prepare the financial statements on a going concern basis unless it is inappropriate to assume the charity will continue operating

5

CHARITY CQMM15510N ETrKAANDANDWAiF5 Receipts and payments gc¢ounts CC16a Foftheperi Tiom To Section A Receipts and payments Unrestricted Endowment A1 Rece 13 41b 2.475 wonkabas 740 Sub tor(Gross fc ARI 2S.M3 A2A&setand knYeslrnBntSa￿s. Sub roral r8c•ipts ,813 A3P ents 1￿k￿cF￿nsl0r￿h￿ 8ankcF hines Lzasde￿￿pdaY bsscabin Fe*e¢kJTh£rg 123 123 Paiqnikn 678 coknArruDC￿fg PdandChpsYrE 250 526 250 526 005 Sub tofal A4A5waDd kn¥estrDeDI rcnases seeiaNe Sub tof&l 18 1gJWJS NeSofrEceiptslpaynTents) A5TransTers betknttn rund$ A6￿ShIU￿d5 KistyEafEnd Cè5ts futtd5 this year 10SF

Sectlon B Ststement of a$$ets and Ilabllltles at the end of the perfod rund5 run45 B1 Cash fu￿d5 110 TotsAc8sb RBstnclBd funds Endo¥nnent tunds nds Deiali B2 Othei mDTrEtary &￿e1 rqnl Deiails a55etbdon B3 In¥￿tment aslets a55etbdon B4 A￿ets retalned for the charlty S oi•n use Avthni ￿￿e vJnal WhEndu B5 Llabllftl SigneOtyoTheortwotNStees0 enal(DTallhetTu*ees Date ol SIOna￿le PMTrtName HRE￿

Declaration

The trustees declare that they have approved the trustees' report above. Signed on behalf of the charity's trustees:

Signature: _____ Name: Lindsey Spencer-Mitchell Position: Chair of Trustees Date: 9 July 2026

Notes to the accounts

Basis of Accounting

The financial statements have been prepared on a receipts and payments basis in accordance with the requirements for Charities.

The financial statements have been prepared on a going concern basis.

Trustees Remuneration

No Trustee received remuneration of other benefits from the charity during the year.

Related Party Transactions

There were no related party transactions during the year.

8

Independent Examiners Report to the Trustees of Friends of Steyning Primary School report to thetrustaes on my examination of the accounts of Friends ofsteyning Prim8rySchool lor theye8r ended 31"August 2025. l ¢onfirm tM3r no material matters have come to myattention in connection ofthe ex8minarion giving me causeto believethat in anymaterial respect; Accouniing recofd8were not kept as required by $e¢tion 130of the Ch8r¢ties Aet 2011,or The a¢¢ountsdo not 8ccord with those re¢ord$ I have no concerns. norhave I comtacross 8ny rnallers in tonnettion with the examination, to which allention should be dr8wn inthis report inor¢erto enable proper understandingof Ihe ac¢ounts to be re8¢heiJ. Signed Lisa Fyle IACAI