# **Friends of Steyning Primary School Registered Charity number 1038857** 

**Trustees report and accounts for the Year Ended 31[st] August** 

**2025** 



## **Contents** 

||Page|
|---|---|
|Charity information|1|
|Trustees report|2-5|
|Statement of fnancial activities|6|
|Notes to the accounts|7|
|Independent examiners report|8|





## **Charity Information** 

**Charity Name:** FSPS Friends of Steyning Primary School 

**Charity Registration Number:** 1038857 **Charity registration date:** 21[st] June 2024 

**Principal Address:** Steyning Primary School, Shooting Field, Steyning, BN44 3RQ 

## **Trustees serving during the year:** 

1. Lindsey Spencer-Mitchell – Chair 

2. Hayley Emmins – Treasurer 

3. Carla Bartella – Secretary 

4. Helen Price 

**Bankers:** HSBC. Storrington Branch Independent examiner: Lisa Fyfe (ACA) 


1 



## **Annual Report of the Trustees For the year ended 31 August 2025** 

## **Structure, Governance and Management** 

## **Governing Document** 

The PTA is constituted as an unincorporated charitable association and is governed by its constitution. The charity's purposes and rules are set out in the governing document. 

## **Recruitment and Appointment of Trustees** 

Trustees are elected annually at the Annual General Meeting. All parents and guardians of children attending Steyning Primary School are eligible to stand for election. The Head Teacher and staff representatives may attend meetings but are not voting trustees. New trustees receive an induction covering their responsibilities, the charity's activities, and relevant Charity Commission guidance. 

## **Organisational Structure** 

The PTA is managed by a committee of trustees who meet as needed during the school year. Day-to-day decisions are delegated to officers, while significant financial decisions and policy matters are made collectively by the trustee board. The Head Teacher maintains close liaison with the committee to ensure activities align with the school's educational objectives. 

## **Risk Management** 

The trustees have examined the major strategic, business and operational risks faced by the charity. Systems and procedures have been established to mitigate these risks, including public liability insurance, adherence to safeguarding policies, and financial controls requiring dual authorisation for payments. 

## **Objectives and Activities** 

## **Charitable Purposes** 

The PTA's objects are: 

1. To advance the education and experience of pupils at Steyning Primary School by providing and assisting in the provision of facilities for education and play not normally provided by the Local Authority 

2. To foster relationships between staff, parents and the wider community 

3. To engage in activities that support the school and advance the education of its pupils 

2 



## **Main Activities** 

During the year, the PTA organised various fundraising and community events including an Easter Wonka Bar sale, Summer Colour Run, Fireworks Display and Christmas Gift Shop. These events not only raised funds but strengthened the school community and provided valuable social and educational experiences for children and families. 

The trustees have regard to the Charity Commission's guidance on public benefit when planning activities, ensuring that all events are inclusive and accessible to the entire school community regardless of financial circumstances. 

## **Achievements and Performance** 

## **Fundraising Activities** 

The PTA successfully organised several events during the year, with highlights including: 

   1. **Fireworks Display** - raised £4,099 and attracted 1000 attendees 

   2. **Sponsored Colour Run** - raised £3,777 

   3. **Regular activities** - ongoing fundraising through lolly sales, Christmas Gift Shop, Wonka Bar sales, uniform sales, pantomime etc - £1481 

- Total funds raised during the year for these activities: **£9,357** 

## **Grants and Donations Made** 

Funds raised were used to benefit pupils through: 

1. **Mud Kitchens** - £700 

2. **Fish and Chips for Year 6 leavers** - £250 

3. **Books** – £526 

4. **Glass Cabinet for trophys** -£60 

Total expenditure on these charitable activities: **£1536** 

These purchases have directly enhanced the educational experience by providing play equipment for Early Years Children and subsidising a school trip to the beach for all Year 6 leavers (fish and chips). 

## **Community Engagement** 

Beyond fundraising, the PTA fostered community spirit through social events that brought families together and strengthened relationships between parents, teachers and pupils. 

## **Financial Review** 

## **Financial Position** 

The charity's income for the year was £25,813, primarily from fundraising events and donations. Expenditure totalled £18,850, leaving a surplus of £6963. The charity's reserves at year-end stood at £11,011. 

3 



Full financial statements, including receipts and payments, are attached to this report. 

## **Reserves Policy** 

The trustees maintain a reserves policy to ensure financial stability. The target reserve level is £2,000. This provides a buffer for planned major purchases and ensures the charity can meet its obligations. Current reserves are above this target. 


## **Principal Funding Sources** 

The charity's income derives entirely from voluntary donations, fundraising events, and related activities within the school community. We are grateful to all parents, families, staff and local supporters who contributed their time, money and effort. 

## **Plans for Future Periods** 

## **Fundraising Plans** 

In the coming year, the trustees plan to: 

1. Continue successful regular events including the Easter Wonka Bar sale, Summer Colour Run, Annual Fireworks Event and Christmas Gift Shop. 

2. Increase engagement through recruiting new parent volunteers with the new intake of Reception children. 

## **Spending Plans** 

Subject to fundraising success, the PTA aims to support the school by: 

   1. **Building a sandpit for all children to access** - estimated cost £5000 

   2. **Provide stationery, craft and learning equipment to each classroom** - estimated cost £500 per classroom 

3. Maintaining a contingency fund to respond flexibly to emerging school needs 

All spending decisions will be made in consultation with school leadership to ensure maximum educational benefit for pupils. 

## **Trustees' Responsibilities Statement** 

The trustees are responsible for preparing this Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards. 

In preparing these financial statements, the trustees have adhered to the following requirements: 

1. Prepare financial statements which give a true and fair view of the charity’s financial activities. 

2. Select suitable accounting policies and apply them consistently 

4 



3. Make judgements and estimates that are reasonable and prudent 

4. State whether applicable accounting standards have been followed 

5. Prepare the financial statements on a going concern basis unless it is inappropriate to assume the charity will continue operating 


5 



CHARITY CQMM15510N
ETrKAANDANDWAiF5
Receipts and payments gc¢ounts
CC16a
Foftheperi
Tiom
To
Section A Receipts and payments
Unrestricted
Endowment
A1 Rece
13
41b
2.475
wonkabas
740
Sub tor*(Gross fc
ARI
2S.M3
A2A&setand knYeslrnBntSa￿s.
Sub
roral r8c•ipts
,813
A3P
ents
1￿k￿cF￿nsl0r￿h￿
8ankcF
hines
Lzasde￿￿pdaY
bsscabin
F*e*e¢kJTh£rg
123
123
Paiqnikn
678
coknArruDC￿fg
PdandChpsYrE
250
526
250
526
005
Sub tofal
A4A5waDd kn¥estrDeDI
rcnases
seeiaNe
Sub tof&l
18
1gJWJS
NeSofrEceiptslpaynTents)
A5TransTers betknttn rund$
A6￿ShIU￿d5 KistyEafEnd
Cè5ts futtd5 this year
10SF

Sectlon B Ststement of a$$ets and Ilabllltles at the end of the perfod
rund5
run45
B1 Cash fu￿d5
110
TotsAc8sb
RBstnclBd
funds
Endo¥nnent
tunds
nds
Deiali
B2 Othei mDTrEtary &￿e1
rqnl
Deiails
a55etbdon
B3 In¥￿tment aslets
a55etbdon
B4 A￿ets retalned for the
charlty S oi•n use
Avthni ￿￿e
vJnal
WhEndu
B5 Llabllftl
SigneOtyoTheortwotNStees0
enal(DTallhetTu*ees
Date ol
SIOna￿le
PMTrtName
HRE￿

## **Declaration** 

The trustees declare that they have approved the trustees' report above. **Signed on behalf of the charity's trustees:** 

**Signature:** _______________________ **Name:** Lindsey Spencer-Mitchell **Position:** Chair of Trustees **Date:** 9 July 2026 

## **Notes to the accounts** 

## **Basis of Accounting** 

The financial statements have been prepared on a receipts and payments basis in accordance with the requirements for Charities. 

The financial statements have been prepared on a going concern basis. 

## **Trustees Remuneration** 

No Trustee received remuneration of other benefits from the charity during the year. 

## **Related Party Transactions** 

There were no related party transactions during the year. 

8 



Independent Examiners Report to the Trustees of Friends of
Steyning Primary School
report to thetrustaes on my examination of the accounts of Friends ofsteyning
Prim8rySchool lor theye8r ended 31"August 2025.
l ¢onfirm tM3r no material matters have come to myattention in connection ofthe
ex8minarion giving me causeto believethat in anymaterial respect;
Accouniing recofd8were not kept as required by $e¢tion 130of the Ch8r¢ties Aet
2011,or
The a¢¢ountsdo not 8ccord with those re¢ord$
I have no concerns. norhave I comtacross 8ny rnallers in tonnettion with the
examination, to which allention should be dr8wn inthis report inor¢erto enable
proper understandingof Ihe ac¢ounts to be re8¢heiJ.
Signed
Lisa Fyle IACAI