2025-06-30-accounts

ROTARY CLUB OF CARDIFF BAY TRUST FUND

Trustees’ Annual Report for the period

From 1[st] July 2024 to 30[th] June 2025

Charity name: Rotary Club of Cardiff Bay Trust Fund (referred to below as RCCB)

Charity registration number: 1038796

Objectives and Activities

Summary of the purposes of the charity as set out in its governing document	To raise funds to be used for the relief of the poor and needy or for such other charitable purpose, institution, society or object as the club shall in duly constituted meeting from time to time direct.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	The purposes of the charity are principally achieved by making donations to good causes. The list of recipients is attached as appendix 1.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	The trustees confirm that they have read and taken account of the guidance provided in the documents PB1, PB2 and PB3.

Additional information

Policy on grant making	Requests for donations are received and proposed to the RCCB’s Council by internal committees before receiving final approval at regular business meetings open to all members of the Club. Decisions are noted in minutes prepared and kept by the Club Secretary.

Achievements and Performance

Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Donations made by RCCB during the year amounted to £12,029 (2023-24: £ 25,550). The difference between the two years is due to the loss of the main source of fundraising during 2023-24, which meant that a more conservative approach to donations was taken during 2024- 25. Notable new initiatives included donations to local primary schools in some of the most deprived areas of Cardiff. The charity fund for Cardiff University which is administered by RCCB on behalf of the university was closed after a small final donation of £350. See appendix 1 for details
Achievements against objectives set	We allocated £10,000 to donations. Of this, £ 5971 was planned at the start of the year with a further £ 6058 spent on projects arising during the year. We went above our planned spend because of the return of our main fundraising activity gave us access to extra funds.
Performance of fundraising activities against objectives set	The principle fundraising activity from car parking at Cardiff University was reinstated from November 2024. This was unexpected and meant that the charity exceeded its fundraising objectives. The “100 Club” lottery has been less successful than hoped but still raised £825 during the year.

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	On 30thJune 2025 the charity held cash of £ 32,230. This was better than anticipated because of the return of the main fundraising source.
Statement explaining the policy for holding reserves stating why they are held	The charity aims to keep a reserve of £6000. This is to fund requests for donations which may arise in the early part of the charity’s financial year when fundraising activities are relatively quiet. With the loss of the main fundraising activity the charity decided to spread it remaining cash over a three- year period, which means that currently there are higher reserves to buffer against the loss of fundraising activity.
Amount of reserves held	£6000

Additional information

The charity’s principal sources of funds (including any fundraising)	The main source of funds was charitable donations given by the public in lieu of the use of car parking spaces which are made available to the charity by Cardiff University. The University now charge for the use of their car parks, which means that net fundraising is reduced compared to previously. A small lottery (a 100 Club) was started as an alternative source of fundraising.

Structure, Governance and Management

Structure, Governance	and Management
Type of governing document	Trust Deed
How is the charity constituted?	Charitable Trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	The Trustees of the Trust are the following officers of the Rotary Club: The President The President Elect for the ensuing year The Secretary The Treasurer The officers are elected annually by the full Club membership.

Additional information

Relationship with any related parties	In acknowledgement of Cardiff University’s permission for RCCB to use its car parks for fundraising, the charity pays the university a fee of 50% of the money raised.

Reference and Administrative details

Charity name	Rotary Club of Cardiff Bay Trust Fund
Registered charity number	1038796
Charity’s principal address	15 Eton Court Cardiff CF14 4HZ

Trustee name	Office (ifany)
Angela Gorman	President
John Colin Evans	President Elect
Carolyn Bassett	Secretary
Paul Victor Bulpin	Treasurer

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees:

Signature ~~co~~ Full name Paul Victor Bulpin ~~a~~ Position Treasurer ~~a~~ Date 10th April 2026 ~~ee~~

APPENDIX 1

Rotary Club of Cardiff Bay Trust Fund

Charitable Disbursements 2024-25

Cardiff Bay Rotary Trust Fund End Polio Now Rotary Foundation Riverbank School Cardiff Children’s Services National Gardens Scheme Mount Stuart Primary School Lansdowne Primary School St Patrick's Primary School Kitchener Primary School Grangetown Primary School St Paul's Primary School Rotary Youth Competitions Wrap Up Cardiff Grangetown Pavilion Grangetown Community Concern ShelterBox Grangetown Community Fete Rotary Club of Juba, South Sudan Tiny Forest Cardiff Bay Ukrainian Refugee Conference Total RCCB Donations University Fund Cardiff Student Travel Total University Donations	£ 1800 1500 350 125 50 500 500 500 500 500 1144 50 405 300 250 1000 136 1028 566 825
	12029
	£ 350
	350

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Rotary Club of Cardiff Bay Charity
Registered Charity 1038796
For the year ended 30th June 2025
A: Cardiff Bay Rotary Trust Fund
2024-25 2023-24
Income Car Parking 23360 0
100 Club 1161 0
Foundation District Ukraine Grants 825 1744
Foundation District Grant 283 250
Donations received 1170 1043
University donation i?) 143
Games, Raffles & Prizes 212 312
Bank Interest 8 §72
Wrap-Up Cardiff from Cardiff Clubs 350 287
Rotary Fun Day Grant 1015 0
HMRC Gift Aid 333 0
Incorrect Deposit 50 0
Miscellaneous 4 0
__28772 4351
28772 4351
Expenditure Project Donations 11289 19086
Foundation District Ukraine Projects 825 1500
100 Club Expenses and Prizes 336
University Car Parking Share 11562
Car Park Expenses 230 ie)
Return of Incorrect Deposit 50 0
Charity Guests & Speakers 156 278
24449 20864
Income less expenditure 4323 -16513
Opening balance 27906.98 45056
Closing balance 32230 28543
B: University Fund
2024-25 2023-24
Income Bank Interest i?) 6
0 6
Expenditure Donations & Purchases 350 4542
Closure of COIF A/C and transfer to RCCB Charity A/C 0 143
350 4685
Income less expenditure -350 -4679
Opening balance 359 5038
Closing balance 9 359
Combined Funds (A+B) 2024-25 2023-24
Income 28772 4357
Expenditure 24799 25550
Income less expenditure 3973 -21193
Opening balance 28266 50094
Closing balance 32239 28902
RepresentedCardiff Bay Fundby: A/C 32230 28543
Cash 0 ie) 5
University Fund A/C ——w ___ 309
32239 28902
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Prepared by Paul Bulpin, Hon Treasurer & Trustee

| have examined these financial statements and confirm that they are in accordance with the accounting records and information supplied to me.

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Dr AR Williams
Examiner
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/ , ol / Af oUv io Signature 24/11/2025