## **ROTARY CLUB OF CARDIFF BAY TRUST FUND** ## **Trustees’ Annual Report for the period** **From 1[st] July 2024 to 30[th] June 2025** **Charity name: Rotary Club of Cardiff Bay Trust Fund (referred to below as RCCB)** ## **Charity registration number: 1038796** ## **Objectives and Activities** ||| |---|---| |Summary of the purposes of
the charity as set out in its
governing document|To raise funds to be used for the relief of the poor and
needy or for such other charitable purpose, institution,
society or object as the club shall in duly constituted
meeting from time to time direct.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|The purposes of the charity are principally achieved by
making donations to good causes. The list of recipients is
attached as appendix 1.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|The trustees confirm that they have read and taken account
of the guidance provided in the documents PB1, PB2 and
PB3**.**| ## **Additional information** ||| |---|---| |Policy on grant making|Requests for donations are received and proposed to the
RCCB’s Council by internal committees before receiving final
approval at regular business meetings open to all members
of the Club. Decisions are noted in minutes prepared and
kept by the Club Secretary.| ## **Achievements and Performance** ||| |---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Donations made by RCCB during the year amounted to
£12,029 (2023-24: £ 25,550). The difference between the
two years is due to the loss of the main source of
fundraising during 2023-24, which meant that a more
conservative approach to donations was taken during 2024-
25. Notable new initiatives included donations to local
primary schools in some of the most deprived areas of
Cardiff.
The charity fund for Cardiff University which is administered
by RCCB on behalf of the university was closed after a
small final donation of £350.
See appendix 1 for details| ||| |Achievements against
objectives set|We allocated £10,000 to donations. Of this, £ 5971 was
planned at the start of the year with a further £ 6058 spent
on projects arising during the year. We went above our
planned spend because of the return of our main fundraising
activity gave us access to extra funds.| |Performance of fundraising
activities against objectives
set|The principle fundraising activity from car parking at Cardiff
University was reinstated from November 2024. This was
unexpected and meant that the charity exceeded its
fundraising objectives.
The “100 Club” lottery has been less successful than hoped
but still raised £825 during the year.| ## **Financial Review** |**Financial Review**|| |---|---| |Review of the charity’s
financial position at the end
of the period|On 30thJune 2025 the charity held cash of £ 32,230. This
was better than anticipated because of the return of the
main fundraising source.| |Statement explaining the
policy for holding reserves
stating why they are held|The charity aims to keep a reserve of £6000. This is to fund
requests for donations which may arise in the early part of
the charity’s financial year when fundraising activities are
relatively quiet. With the loss of the main fundraising activity
the charity decided to spread it remaining cash over a three-
year period, which means that currently there are higher
reserves to buffer against the loss of fundraising activity.| |Amount of reserves held|£6000| ## **Additional information** |The charity’s principal
sources of funds (including
any fundraising)|The main source of funds was charitable donations given by
the public in lieu of the use of car parking spaces which are
made available to the charity by Cardiff University. The
University now charge for the use of their car parks, which
means that net fundraising is reduced compared to
previously.
A small lottery (a 100 Club) was started as an alternative
source of fundraising.| |---|---| ## **Structure, Governance and Management** |**Structure, Governance**|**and Management**| |---|---| |Type of governing document|Trust Deed| |How is the charity
constituted?|Charitable Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|The Trustees of the Trust are the following officers of the
Rotary Club:
The President
The President Elect for the ensuing year
The Secretary
The Treasurer
The officers are elected annually by the full Club
membership.| ## **Additional information** |Relationship with any related
parties|In acknowledgement of Cardiff University’s permission for
RCCB to use its car parks for fundraising, the charity pays
the university a fee of 50% of the money raised.| |---|---| ## **Reference and Administrative details** |Charity name|Rotary Club of Cardiff Bay Trust Fund| |---|---| |Registered charity number|1038796| |Charity’s principal address|15 Eton Court
Cardiff
CF14 4HZ| |**Trustee name**|**Office (ifany)**| |---|---| |Angela Gorman|President| |John Colin Evans|President Elect| |Carolyn Bassett|Secretary| |Paul Victor Bulpin|Treasurer| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees:** **Signature** ~~co~~ **Full name** Paul Victor Bulpin ~~a~~ **Position Treasurer** ~~a~~ **Date 10th April 2026** ~~ee~~ ## **APPENDIX 1** ## **Rotary Club of Cardiff Bay Trust Fund** ## **Charitable Disbursements 2024-25** |**Cardiff Bay Rotary Trust Fund**
End Polio Now
Rotary Foundation
Riverbank School
Cardiff Children’s Services
National Gardens Scheme
Mount Stuart Primary School
Lansdowne Primary School
St Patrick's Primary School
Kitchener Primary School
Grangetown Primary School
St Paul's Primary School
Rotary Youth Competitions
Wrap Up Cardiff
Grangetown Pavilion
Grangetown Community Concern
ShelterBox
Grangetown Community Fete
Rotary Club of Juba, South Sudan
Tiny Forest Cardiff Bay
Ukrainian Refugee Conference
**Total RCCB Donations**
**University Fund**
Cardiff Student Travel
**Total University Donations**|**£**
1800
1500
350
125
50
500
500
500
500
500
1144
50
405
300
250
1000
136
1028
566
825| |---|---| ||**12029**| ||**£**
350| ||**350**| **----- Start of picture text -----**
Rotary Club of Cardiff Bay Charity
Registered Charity 1038796
For the year ended 30th June 2025
A: Cardiff Bay Rotary Trust Fund
2024-25 2023-24
Income Car Parking 23360 0
100 Club 1161 0
Foundation District Ukraine Grants 825 1744
Foundation District Grant 283 250
Donations received 1170 1043
University donation i?) 143
Games, Raffles & Prizes 212 312
Bank Interest 8 §72
Wrap-Up Cardiff from Cardiff Clubs 350 287
Rotary Fun Day Grant 1015 0
HMRC Gift Aid 333 0
Incorrect Deposit 50 0
Miscellaneous 4 0
__28772 4351
28772 4351
Expenditure Project Donations 11289 19086
Foundation District Ukraine Projects 825 1500
100 Club Expenses and Prizes 336
University Car Parking Share 11562
Car Park Expenses 230 ie)
Return of Incorrect Deposit 50 0
Charity Guests & Speakers 156 278
24449 20864
Income less expenditure 4323 -16513
Opening balance 27906.98 45056
Closing balance 32230 28543
B: University Fund
2024-25 2023-24
Income Bank Interest i?) 6
0 6
Expenditure Donations & Purchases 350 4542
Closure of COIF A/C and transfer to RCCB Charity A/C 0 143
350 4685
Income less expenditure -350 -4679
Opening balance 359 5038
Closing balance 9 359
Combined Funds (A+B) 2024-25 2023-24
Income 28772 4357
Expenditure 24799 25550
Income less expenditure 3973 -21193
Opening balance 28266 50094
Closing balance 32239 28902
RepresentedCardiff Bay Fundby: A/C 32230 28543
Cash 0 ie) 5
University Fund A/C ——w ___ 309
32239 28902
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Prepared by Paul Bulpin, Hon Treasurer & Trustee | have examined these financial statements and confirm that they are in accordance with the accounting records and information supplied to me. **----- Start of picture text -----**
Dr AR Williams
Examiner
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/ , ol / Af oUv io Signature 24/11/2025