ROTARY CLUB OF CARDIFF BAY TRUST FUND
Trustees’ Annual Report for the period
From 1[st] July 2021 to 30[th] June 2022
Charity name: Rotary Club of Cardiff Bay Trust Fund (referred to below as RCCB)
Charity registration number: 1038796
Objectives and Activities
| Summary of the purposes of the charity as set out in its governing document |
To raise funds to be used for the relief of the poor and needy or for such other charitable purpose, institution, society or object as the club shall in duly constituted meeting from time to time direct. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
The purposes of the charity are principally achieved by making donations to good causes. The list of recipients is very long and is attached as appendix 1. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
The trustees confirm that they have read and taken account of the guidance provided in the documents PB1, PB2 and PB3. |
Additional information
| Policy on grant making | Requests for donations are received and proposed to the RCCB’s Council by internal committees before receiving final approval at six-weekly business meetings open to all members of the Club. Decisions are noted in minutes prepared and kept by the Club Secretary. |
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Donations made by RCCB during the year amounted to £15,183 (2020-21: £24,510). The large difference between the two years is due to a lack of funds caused by restricted fundraising due to the COVID-19 pandemic in 2020-21. Also, in recognition of Cardiff University’s permission to allow the charity to use its car parks for fundraising, £4674 was allocated to a charity fund which is administered by RCCB on behalf of the university and supports further good causes. See appendix 1 for details |
| Achievements against objectives set |
As a result of the drastically reduced income in 2020-21 due to the COVID-19 pandemic, planned donations were dramatically reduced to £3000, all of which was met. As income arose from the resumption of our usual fundraising activities, we were able to make further ad hoc donations amounting to £12,183. |
| Performance of fundraising activities against objectives set |
We were careful to conserve funds earned during this year as we were made aware that our principle income source might not be able to continue. However, we were fortunate that we were able to use that source for the whole year so were able to meet and set objectives and exceed our expected level of donations. |
Financial Review
| Review of the charity’s financial position at the end of the period |
On 30thJune 2022 the charity held cash of £32,212 of which £3,916 was already committed to projects expected to complete during the 2022-23 year |
|---|---|
| Statement explaining the policy for holding reserves stating why they are held |
The charity aims to keep a reserve of £6000. This is to fund requests for donations which may arise in the early part of the charity’s financial year when fundraising activities are relatively quiet. |
| Amount of reserves held | £6000 |
Additional information
| The charity’s principal sources of funds (including any fundraising) |
The charity’s main source of funds is charitable donations given by the public in lieu of the use of car parking spaces which are made available to the charity by Cardiff University |
|
|---|---|---|
Structure, Governance and Management
| Type of governing document | Trust Deed |
|---|---|
| How is the charity constituted? |
Charitable Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
The Trustees of the Trust are the following officers of the Rotary Club: The President The President Elect for the ensuing year The Secretary The Treasurer The officers are elected annually by the full Club membership. |
Additional information
| Relationship with any related parties |
In acknowledgement of Cardiff University’s permission for RCCB to use its car parks for fundraising, the charity allocates a proportion of its funds for the University, in conjunction with RCCB and administered by it, to utilise for its own good causes. |
|---|---|
Reference and Administrative details
| Charity name | Rotary Club of Cardiff Bay Trust Fund |
|---|---|
| Registered charity number | 1038796 |
| Charity’s principal address | 96 Penylan Road Cardiff CF23 5HX |
| Trustee name | Office (if any) |
|---|---|
| John Evans | President |
| Sonia Sathe | President Elect |
| Stephen James Rogers | Secretary |
| John Gerard DonnellyFoy | Treasurer |
Declarations
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees:
| Signature | |
|---|---|
| Full name | John Gerard Donnelly Foy |
| Position | Treasurer |
| Date | 9thJanuary 2023 |
APPENDIX 1
Rotary Club of Cardiff Bay Trust Fund
Charitable Disbursements 2021-22
Cardiff Bay Rotary Trust Fund
| End Polio Now Rotary Foundation $100 per member per year Grangetown Pavilion Grangetown Community Shelterbox Weird Fish Lady Books Haiti Earthquake Fund Wrap Up Cardiff Rotary Young Musician Riverbank School Christmas Party Grangetown Zoo Grace Church Christmas parcels Huggard Centre One4all gift cards for Afghan children in Novotel Injured Afghan Refugee Rotary Doctor Bank Life For African Mothers (LFAM) Jaipur Limb Welsh Centre for International Affairs Ukraine: RC Lviv Int'l via RC Warsaw Wilanow MIAB Crocus corms Grangetown CC Festival Total RCCB donations = |
1200 1800 30 30 1770 30 536 37 50 300 300 350 250 1747 88 563 500 500 300 4590 3 195 15 15183 |
|---|---|
| University Fund Freshers Initiative for tea towels Wheelchair Spectacular via CBR Donation to CBR Ukraine fund Donation to optometry via CBR Total donations = |
£ 1000 1500 444 500 3444 |
|---|---|
| A:Gardiff Bay | RotaryTrustFund | |||||
|---|---|---|---|---|---|---|
| 2021-22 | 2020-21 | |||||
| lncome | Car Parking | 27233 | 2685 | |||
| Grange Pavilion District Grant | 825 | |||||
| Donations received | 2190 | 1177 | ||||
| University donation | 1944 | |||||
| Ukraine donations held for Cardiff Clubs | 5049 | |||||
| Games, Raffles&Prizes | 135 | |||||
| Bank lnterest | 33 | 3 | ||||
| Mysteriosa fundraiser | 266 | |||||
| Dog Show fundraiser | 296 | |||||
| FiftyClubProfit | 1360 | |||||
| Refunds District Subs | 250 | |||||
| HMRC Gift Aid | 1759 | 794 | ||||
| 38343 | 7656 | |||||
| 38343 | 76s6 | |||||
| Expenditure | General Donations Ukraine donation on behalf Cardiff Clubs |
15183 6264 |
24yA | |||
| Car Park Expenses | 186 | 199 | ||||
| Mysteriosa fee | 75 | |||||
| Dog Show costs | 85 | |||||
| Charity Guests & Speakers | 67 | : | ||||
| 21700 | ||||||
| lncome less expenditure | 16644 | -17213 | ||||
| Opening balance | 15568 | 32781 | ||||
| Closingbalance | 32212 | 15568 | ||||
| B: UniversityFund | ||||||
| lncome | Share of car parking | 2021-22 4674 |
2420-21 671 |
|||
| Compensationforbank error | 25 | |||||
| Bank lnterest | 0 | 0 | ||||
| 4700 | : | |||||
| ExpenditureDonations & Purchases | -.m 1m6' : |
|||||
| Income less expenditure | 1256 | -829 | ||||
| Opening balance | 3134 | 3963 | ||||
| Closingbalance | 4390 | : | 3tua' | |||
| CombinedFunds(A+B) | ||||||
| lncome | 43043 | 8327 | ||||
| Expenditure | 25143 | 26369 | ||||
| lncome less expenditure | 17900 | -18042 | ||||
| Opening balance | 18702 | 36744 | ||||
| Closingbalance | 36602 | $742 | ||||
| Representedbv: | ||||||
| Bank Accounts | 32011.78 | 15368 | ||||
| Cash | 2AA | 200 | ||||
| University Fund | 4390.19 | 3134 | ||||
| 36602 | 18702 |
| CardiffBav RotarvTru | stFund | UniversityFund | ||
|---|---|---|---|---|
| End Polio Now | 1200 | Freshers lnitiative for tea towels | 1000 | |
| Rotary Foundation $100 | per member per year | 1800 | Wheelchair Spectacular viaCBR | 1500 |
| GrangetownPavilion | 30 | Donation to CBR Ukraine fund | 444 | |
| Grangetown Community | 30 | Donation to optometry viaCBR | 500 | |
| Shelterbox | 1770 | 3444 | ||
| WeirdFish Lady Books | 30 | |||
| Haiti EarthquakeFund | 536 | |||
| WrapUp Cardiff | 37 | |||
| Rotary Young Musician | 50 | |||
| Riverbank School ChristmasParty | 300 | |||
| Grangetown Zoo | 300 | |||
| Grace Church Christmas | parcels | 350 | ||
| Huggard Centre | 250 | |||
| One4all gift cards for Afghan children inNovotel | 1747 | |||
| lnjuredAfghanRefugee | 88 | |||
| Rotary Doctor Bank | 563 | |||
| LifeForAfrican Mothers | (LFAM) | 500 | ||
| JaipurLimb | 500 | |||
| WelshCentreforlnternational Affairs | 300 | |||
| Ukraine: RC Lviv lnt'l via | RC Warsaw Wilanow | 4590 | ||
| MIAB | 3 | |||
| Crocus corms | 195 | |||
| Grangetown CCFestival | 15 | |||
| TotalRCGBdonations= | 15183 |
| A:Gardiff Bay | RotaryTrustFund | |||||
|---|---|---|---|---|---|---|
| 2021-22 | 2020-21 | |||||
| lncome | Car Parking | 27233 | 2685 | |||
| Grange Pavilion District Grant | 825 | |||||
| Donations received | 2190 | 1177 | ||||
| University donation | 1944 | |||||
| Ukraine donations held for Cardiff Clubs | 5049 | |||||
| Games, Raffles&Prizes | 135 | |||||
| Bank lnterest | 33 | 3 | ||||
| Mysteriosa fundraiser | 266 | |||||
| Dog Show fundraiser | 296 | |||||
| FiftyClubProfit | 1360 | |||||
| Refunds District Subs | 250 | |||||
| HMRC Gift Aid | 1759 | 794 | ||||
| 38343 | 7656 | |||||
| 38343 | 76s6 | |||||
| Expenditure | General Donations Ukraine donation on behalf Cardiff Clubs |
15183 6264 |
24yA | |||
| Car Park Expenses | 186 | 199 | ||||
| Mysteriosa fee | 75 | |||||
| Dog Show costs | 85 | |||||
| Charity Guests & Speakers | 67 | : | ||||
| 21700 | ||||||
| lncome less expenditure | 16644 | -17213 | ||||
| Opening balance | 15568 | 32781 | ||||
| Closingbalance | 32212 | 15568 | ||||
| B: UniversityFund | ||||||
| lncome | Share of car parking | 2021-22 4674 |
2420-21 671 |
|||
| Compensationforbank error | 25 | |||||
| Bank lnterest | 0 | 0 | ||||
| 4700 | : | |||||
| ExpenditureDonations & Purchases | -.m 1m6' : |
|||||
| Income less expenditure | 1256 | -829 | ||||
| Opening balance | 3134 | 3963 | ||||
| Closingbalance | 4390 | : | 3tua' | |||
| CombinedFunds(A+B) | ||||||
| lncome | 43043 | 8327 | ||||
| Expenditure | 25143 | 26369 | ||||
| lncome less expenditure | 17900 | -18042 | ||||
| Opening balance | 18702 | 36744 | ||||
| Closingbalance | 36602 | $742 | ||||
| Representedbv: | ||||||
| Bank Accounts | 32011.78 | 15368 | ||||
| Cash | 2AA | 200 | ||||
| University Fund | 4390.19 | 3134 | ||||
| 36602 | 18702 |
| CardiffBav RotarvTru | stFund | UniversityFund | ||
|---|---|---|---|---|
| End Polio Now | 1200 | Freshers lnitiative for tea towels | 1000 | |
| Rotary Foundation $100 | per member per year | 1800 | Wheelchair Spectacular viaCBR | 1500 |
| GrangetownPavilion | 30 | Donation to CBR Ukraine fund | 444 | |
| Grangetown Community | 30 | Donation to optometry viaCBR | 500 | |
| Shelterbox | 1770 | 3444 | ||
| WeirdFish Lady Books | 30 | |||
| Haiti EarthquakeFund | 536 | |||
| WrapUp Cardiff | 37 | |||
| Rotary Young Musician | 50 | |||
| Riverbank School ChristmasParty | 300 | |||
| Grangetown Zoo | 300 | |||
| Grace Church Christmas | parcels | 350 | ||
| Huggard Centre | 250 | |||
| One4all gift cards for Afghan children inNovotel | 1747 | |||
| lnjuredAfghanRefugee | 88 | |||
| Rotary Doctor Bank | 563 | |||
| LifeForAfrican Mothers | (LFAM) | 500 | ||
| JaipurLimb | 500 | |||
| WelshCentreforlnternational Affairs | 300 | |||
| Ukraine: RC Lviv lnt'l via | RC Warsaw Wilanow | 4590 | ||
| MIAB | 3 | |||
| Crocus corms | 195 | |||
| Grangetown CCFestival | 15 | |||
| TotalRCGBdonations= | 15183 |