## **ROTARY CLUB OF CARDIFF BAY TRUST FUND** ## **Trustees’ Annual Report for the period** **From 1[st] July 2021 to 30[th] June 2022** **Charity name: Rotary Club of Cardiff Bay Trust Fund (referred to below as RCCB)** ## **Charity registration number: 1038796** ## **Objectives and Activities** ||| |---|---| |Summary of the purposes of
the charity as set out in its
governing document|To raise funds to be used for the relief of the poor and
needy or for such other charitable purpose, institution,
society or object as the club shall in duly constituted
meeting from time to time direct.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|The purposes of the charity are principally achieved by
making donations to good causes. The list of recipients is
very long and is attached as appendix 1.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|The trustees confirm that they have read and taken account
of the guidance provided in the documents PB1, PB2 and
PB3**.**| ## **Additional information** |||| |---|---|---| ||Policy on grant making|Requests for donations are received and proposed to the
RCCB’s Council by internal committees before receiving
final approval at six-weekly business meetings open to all
members of the Club. Decisions are noted in minutes
prepared and kept by the Club Secretary.| ## **Achievements and Performance** ||| |---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Donations made by RCCB during the year amounted to
£15,183 (2020-21: £24,510). The large difference between
the two years is due to a lack of funds caused by restricted
fundraising due to the COVID-19 pandemic in 2020-21.
Also, in recognition of Cardiff University’s permission to
allow the charity to use its car parks for fundraising, £4674
was allocated to a charity fund which is administered by
RCCB on behalf of the university and supports further good
causes.
**See appendix 1 for details**| ||| |Achievements against
objectives set|As a result of the drastically reduced income in 2020-21 due
to the COVID-19 pandemic, planned donations were
dramatically reduced to £3000, all of which was met. As
income arose from the resumption of our usual fundraising
activities, we were able to make further ad hoc donations
amounting to £12,183.| |Performance of fundraising
activities against objectives
set|We were careful to conserve funds earned during this year
as we were made aware that our principle income source
might not be able to continue. However, we were fortunate
that we were able to use that source for the whole year so
were able to meet and set objectives and exceed our
expected level of donations.| ## **Financial Review** |Review of the charity’s
financial position at the end
of the period|On 30thJune 2022 the charity held cash of £32,212 of which
£3,916 was already committed to projects expected to
complete during the 2022-23 year| |---|---| |Statement explaining the
policy for holding reserves
stating why they are held|The charity aims to keep a reserve of £6000. This is to fund
requests for donations which may arise in the early part of
the charity’s financial year when fundraising activities are
relatively quiet.| |Amount of reserves held|£6000| ## **Additional information** ||The charity’s principal
sources of funds (including
any fundraising)|The charity’s main source of funds is charitable donations
given by the public in lieu of the use of car parking spaces
which are made available to the charity by Cardiff University| |---|---|---| ## **Structure, Governance and Management** |Type of governing document|Trust Deed| |---|---| |How is the charity
constituted?|Charitable Trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|The Trustees of the Trust are the following officers of the
Rotary Club:
The President
The President Elect for the ensuing year
The Secretary
The Treasurer
The officers are elected annually by the full Club
membership.| ## **Additional information** |Relationship with any related
parties|In acknowledgement of Cardiff University’s permission for
RCCB to use its car parks for fundraising, the charity
allocates a proportion of its funds for the University, in
conjunction with RCCB and administered by it, to utilise for
its own good causes.| |---|---| ## **Reference and Administrative details** |Charity name|Rotary Club of Cardiff Bay Trust Fund| |---|---| |Registered charity number|1038796| |Charity’s principal address|96 Penylan Road
Cardiff
CF23 5HX| |**Trustee name**|**Office (if any)**| |---|---| |John Evans|President| |Sonia Sathe|President Elect| |Stephen James Rogers|Secretary| |John Gerard DonnellyFoy|Treasurer| ## **Declarations** **The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees:** |**Signature**|| |---|---| |**Full name**|John Gerard Donnelly Foy| |**Position**|
Treasurer| |**Date**|9thJanuary 2023| ## **APPENDIX 1** ## **Rotary Club of Cardiff Bay Trust Fund** ## **Charitable Disbursements 2021-22** ## **Cardiff Bay Rotary Trust Fund** |End Polio Now
Rotary Foundation $100 per member per year
Grangetown Pavilion
Grangetown Community
Shelterbox
Weird Fish Lady Books
Haiti Earthquake Fund
Wrap Up Cardiff
Rotary Young Musician
Riverbank School Christmas Party
Grangetown Zoo
Grace Church Christmas parcels
Huggard Centre
One4all gift cards for Afghan children in Novotel
Injured Afghan Refugee
Rotary Doctor Bank
Life For African Mothers (LFAM)
Jaipur Limb
Welsh Centre for International Affairs
Ukraine: RC Lviv Int'l via RC Warsaw Wilanow
MIAB
Crocus corms
Grangetown CC Festival

**Total RCCB donations =**|1200
1800
30
30
1770
30
536
37
50
300
300
350
250

1747
88
563
500
500
300
4590
3
195
15
**15183**| |---|---| |**University Fund**
Freshers Initiative for tea towels
Wheelchair Spectacular via CBR
Donation to CBR Ukraine fund
Donation to optometry via CBR
**Total donations =**|**£**
1000
1500
444
500
**3444**| |---|---| |A:Gardiff Bay|RotaryTrustFund|||||| |---|---|---|---|---|---|---| |||2021-22|||2020-21|| |lncome|Car Parking|27233|||2685|| ||Grange Pavilion District Grant||||825|| ||Donations received|2190|||1177|| ||University donation|1944||||| ||Ukraine donations held for Cardiff Clubs|5049||||| ||Games, Raffles&Prizes|135||||| ||Bank lnterest|33|||3|| ||Mysteriosa fundraiser||||266|| ||Dog Show fundraiser||||296|| ||FiftyClubProfit||||1360|| ||Refunds District Subs||||250|| ||HMRC Gift Aid|1759|||794|| |||||38343||7656| |||||38343||76s6| |Expenditure|General Donations
Ukraine donation on behalf Cardiff Clubs|15183
6264|||24yA|| ||Car Park Expenses|186|||199|| ||Mysteriosa fee||||75|| ||Dog Show costs||||85|| ||Charity Guests & Speakers|67|:|||| |||||21700||| |lncome less expenditure||||16644||-17213| |Opening balance||||15568||32781| |Closingbalance||||32212||15568| |B: UniversityFund||||||| |lncome|Share of car parking|2021-22
4674|||2420-21
671|| ||Compensationforbank error|25||||| ||Bank lnterest|0|||0|| |||||4700|:|| |ExpenditureDonations & Purchases|||||-.m
1m6'
:|| |Income less expenditure||||1256||-829| |Opening balance||||3134||3963| |Closingbalance||||4390|:|3tua'| |CombinedFunds(A+B)||||||| |lncome||43043|||8327|| |Expenditure||25143|||26369|| |lncome less expenditure||||17900||-18042| |Opening balance||||18702||36744| |Closingbalance||||36602||$742| |Representedbv:||||||| |Bank Accounts||||32011.78||15368| |Cash||||2AA||200| |University Fund||||4390.19||3134| |||||36602||18702| ## ## ## ## |CardiffBav RotarvTru|stFund||UniversityFund|| |---|---|---|---|---| |End Polio Now||1200|Freshers lnitiative for tea towels|1000| |Rotary Foundation $100|per member per year|1800|Wheelchair Spectacular viaCBR|1500| |GrangetownPavilion||30|Donation to CBR Ukraine fund|444| |Grangetown Community||30|Donation to optometry viaCBR|500| |Shelterbox||1770||3444| |WeirdFish Lady Books||30||| |Haiti EarthquakeFund||536||| |WrapUp Cardiff||37||| |Rotary Young Musician||50||| |Riverbank School ChristmasParty||300||| |Grangetown Zoo||300||| |Grace Church Christmas|parcels|350||| |Huggard Centre||250||| |One4all gift cards for Afghan children inNovotel||1747||| |lnjuredAfghanRefugee||88||| |Rotary Doctor Bank||563||| |LifeForAfrican Mothers|(LFAM)|500||| |JaipurLimb||500||| |WelshCentreforlnternational Affairs||300||| |Ukraine: RC Lviv lnt'l via|RC Warsaw Wilanow|4590||| |MIAB||3||| |Crocus corms||195||| |Grangetown CCFestival||15||| ||TotalRCGBdonations=|15183||| |A:Gardiff Bay|RotaryTrustFund|||||| |---|---|---|---|---|---|---| |||2021-22|||2020-21|| |lncome|Car Parking|27233|||2685|| ||Grange Pavilion District Grant||||825|| ||Donations received|2190|||1177|| ||University donation|1944||||| ||Ukraine donations held for Cardiff Clubs|5049||||| ||Games, Raffles&Prizes|135||||| ||Bank lnterest|33|||3|| ||Mysteriosa fundraiser||||266|| ||Dog Show fundraiser||||296|| ||FiftyClubProfit||||1360|| ||Refunds District Subs||||250|| ||HMRC Gift Aid|1759|||794|| |||||38343||7656| |||||38343||76s6| |Expenditure|General Donations
Ukraine donation on behalf Cardiff Clubs|15183
6264|||24yA|| ||Car Park Expenses|186|||199|| ||Mysteriosa fee||||75|| ||Dog Show costs||||85|| ||Charity Guests & Speakers|67|:|||| |||||21700||| |lncome less expenditure||||16644||-17213| |Opening balance||||15568||32781| |Closingbalance||||32212||15568| |B: UniversityFund||||||| |lncome|Share of car parking|2021-22
4674|||2420-21
671|| ||Compensationforbank error|25||||| ||Bank lnterest|0|||0|| |||||4700|:|| |ExpenditureDonations & Purchases|||||-.m
1m6'
:|| |Income less expenditure||||1256||-829| |Opening balance||||3134||3963| |Closingbalance||||4390|:|3tua'| |CombinedFunds(A+B)||||||| |lncome||43043|||8327|| |Expenditure||25143|||26369|| |lncome less expenditure||||17900||-18042| |Opening balance||||18702||36744| |Closingbalance||||36602||$742| |Representedbv:||||||| |Bank Accounts||||32011.78||15368| |Cash||||2AA||200| |University Fund||||4390.19||3134| |||||36602||18702| ## ## ## ## |CardiffBav RotarvTru|stFund||UniversityFund|| |---|---|---|---|---| |End Polio Now||1200|Freshers lnitiative for tea towels|1000| |Rotary Foundation $100|per member per year|1800|Wheelchair Spectacular viaCBR|1500| |GrangetownPavilion||30|Donation to CBR Ukraine fund|444| |Grangetown Community||30|Donation to optometry viaCBR|500| |Shelterbox||1770||3444| |WeirdFish Lady Books||30||| |Haiti EarthquakeFund||536||| |WrapUp Cardiff||37||| |Rotary Young Musician||50||| |Riverbank School ChristmasParty||300||| |Grangetown Zoo||300||| |Grace Church Christmas|parcels|350||| |Huggard Centre||250||| |One4all gift cards for Afghan children inNovotel||1747||| |lnjuredAfghanRefugee||88||| |Rotary Doctor Bank||563||| |LifeForAfrican Mothers|(LFAM)|500||| |JaipurLimb||500||| |WelshCentreforlnternational Affairs||300||| |Ukraine: RC Lviv lnt'l via|RC Warsaw Wilanow|4590||| |MIAB||3||| |Crocus corms||195||| |Grangetown CCFestival||15||| ||TotalRCGBdonations=|15183|||