Baildon Village Pre School
Charity number 1038776
Annual Report and Financial Statements for the year ended 31 August 2021
Baildon Village Pre School
Annual Report and Financial Statements for the year ended 31 August 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Examiner's report | 4 |
| Receipts and payments account | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 to 8 |
Prepared by West Yorkshire Community Accounting Service
1
Baildon Village Pre School
Trustees' report for the year ended 31 August 2021
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Position Dates Claire Aaron-Zeb Chair Edward Arkell Secretary Richard Walton Treasurer Emily Groves Advisers: Sarah Scholefield OFSTED Adviser Rachel James Gillian Wood Nicola Kettlewell Naomi Haworth
Advisers:
Charity number
The charity was registered with the Charity Commission for England and Wales, number 1038776, on 18 June 1994.
Principal address
Bankers
c/o Baildon Methodist Church HSBC UK Bank plc Newton Way 1 Well Croft Baildon BD17 5NH Shipley BD18 3QH
Independent examiner
Rhys North ACA West Yorkshire Community Accounting Service Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is governed by a constitution adopted on 19 April 1994 as amended 10 July 2014.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
2
Baildon Village Pre School
Trustees' report (continued) for the year ended 31 August 2021
Objectives and activities
The charity's objects
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
The charity's main activities
Baildon Village Pre-school (BVPS) provides a community-based education for children aged 2 to 4 years which was rated as ‘Good’ by Ofsted’s last inspection. The Pre-school serves a diverse local community, welcoming any child regardless of race, creed, gender, culture or disability. The children enjoy a wide variety of activities at Pre-school for example: crafts, construction, role play, language, number and motor skills as well as activities to encourage hand - eye coordination. All the activities form the foundations on which the more formal world of nursery and school can be built. "Learning through play" is our motto. The Pre School Alliance Constitution is our governing document.
Public benefit statement
In setting our objectives and planning our activities, our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education through the provision of a safe environment for children between the ages of 2 and 4 years to learn through play.
Achievements and performance
Throughout the year, BVPS has operated at near full capacity when possible. BVPS has remained open safely throughout the Coronavirus pandemic to support the needs of the children who attend the Pre-school and support any key workers who had childcare needs as flexibly as possible. To ensure that we continue to meet the needs of the parents and carers, BVPS has offered extended hours.
Financial review
The net receipts for the year were £14,665, all relating to unrestricted funds.
Reserves policy
We want to ensure that we have sufficient funds to enable the day to day running of the pre-school. We also want to ensure that we have the funds available to meet any specific costs should the pre-school have to close.
The following levels of cash reserves are currently felt to be appropriate, based on current staffing levels and occupancy rates:
To cover redundancy and other costs associated with closure: £20,000
To act as short term working capital, to cover fluctuations in receipts or payments or short term reductions in occupancy levels: £5,000
The charity's free reserves, excluding fixed assets, at the year end were £55,958.
Trustees recognise that the current level of reserves exceed the target level of reserves. Given this position a review of the reserves, as well as the reserves policy, is planned in the new financial year in order to both plan for and take, where necessary, any needed actions.
Signed on behalf of the board of trustees on 13/6/2022
Richard Walton (Trustee)
3
Baildon Village Pre School
Independent examiner's report to the trustees of Baildon Village Pre School
I report to the charity trustees on my examination of the accounts of the Trust for the year ended 31 August 2021, which are set out on pages 5 to 8.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
14/6/2022
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
4
Baildon Village Pre School
Receipts and payments account for the year ended 31 August 2021
| Notes Receipts Grants and donations (2) Contract income and fees Fundraising (3) Interest received Commission on photo sales Total receipts Payments Salaries and NI (4) Staff training DBS checks Rent OFSTED inspection fee Refreshments Equipment Repairs and renewals Stationery, printing and postage Insurance Mobile phone Accountancy Website Independent examination Total payments Fund balances brought forward Fund balances carried forward Net receipts / (payments) |
2021 Total funds £ 30 117,789 243 4 - 118,066 72,512 741 228 23,625 - 1,013 1,586 278 601 644 302 1,295 96 480 103,401 14,665 41,293 55,958 |
2020 Total funds £ 500 81,983 353 45 42 82,923 59,623 - 49 8,144 35 647 10,249 120 405 468 337 1,441 - - 81,518 1,405 39,888 41,293 |
|---|---|---|
5
Baildon Village Pre School
Statement of assets and liabilities
as at 31 August 2021
| as at 31 August 2021 Cash funds Cash at bank Cash in hand Total cash funds Other monetary assets Rent prepayment Insurance prepayment Assets retained for the charity's own use Play equipment Shelving and Tables Computer Camera equipment Liabilities Independent examination HMRC Pensions Approval of the accounts |
2021 Total £ 55,883 75 55,958 £ 841 492 1,333 £ 480 558 40 1,078 |
2020 Total £ 41,248 45 41,293 |
|---|---|---|
The financial statements were approved by the board of trustees on 13/6/2022
Richard Walton (Trustee)
6
Baildon Village Pre School
Notes to the accounts
for the year ended 31 August 2021
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
7
Baildon Village Pre School
Notes to the accounts continued
for the year ended 31 August 2021
| 2 Grants and donations Baildon Town Council Donations 3 Fundraising Baildon at Christmas Easter Egg Hunt Raffle Clothes sale 4 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions |
2021 Total funds £ - 30 30 2021 Total funds £ 138 - - 105 243 2021 £ 72,210 2,913 (2,913) 302 72,512 |
2020 Total funds £ 500 - 500 2020 Total funds £ 118 150 85 - 353 2020 £ 59,384 1,597 (1,597) 239 59,623 |
|---|---|---|
The average number employees during the year was 6.1, being an average of 4.3 full time equivalent (2020: 6.8, 4.5 FTE). There were no employees with emoluments above £60,000.
| Defined contribution pension scheme | 2021 | 2020 |
|---|---|---|
| £ | £ | |
| Costs of the scheme to the charity for the year | 302 | 239 |
| Amount of any contributions outstanding at the year end | 17 | 17 |
5 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
Trustee remuneration and benefits
No trustee received any remuneration or benefit during this or the previous year.
8