## Baildon Village Pre School
Charity number 1038776
Annual Report and Financial Statements for the year ended 31 August 2021
## Baildon Village Pre School
Annual Report and Financial Statements for the year ended 31 August 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Receipts and payments account|5|
|Statement of assets and liabilities|6|
|Notes to the accounts|7 to 8|
## **Prepared by West Yorkshire Community Accounting Service**
1
## Baildon Village Pre School
## Trustees' report for the year ended 31 August 2021
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position Dates** Claire Aaron-Zeb Chair Edward Arkell Secretary Richard Walton Treasurer Emily Groves **Advisers:** Sarah Scholefield OFSTED Adviser Rachel James Gillian Wood Nicola Kettlewell Naomi Haworth
## **Advisers:**
## **Charity number**
The charity was registered with the Charity Commission for England and Wales, number 1038776, on 18 June 1994.
## **Principal address**
## **Bankers**
c/o Baildon Methodist Church HSBC UK Bank plc Newton Way 1 Well Croft Baildon BD17 5NH Shipley BD18 3QH
## **Independent examiner**
Rhys North ACA **West Yorkshire Community Accounting Service** Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is governed by a constitution adopted on 19 April 1994 as amended 10 July 2014.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Baildon Village Pre School
## Trustees' report (continued) for the year ended 31 August 2021
## **Objectives and activities**
## **The charity's objects**
To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups.
## **The charity's main activities**
Baildon Village Pre-school (BVPS) provides a community-based education for children aged 2 to 4 years which was rated as ‘Good’ by Ofsted’s last inspection. The Pre-school serves a diverse local community, welcoming any child regardless of race, creed, gender, culture or disability. The children enjoy a wide variety of activities at Pre-school for example: crafts, construction, role play, language, number and motor skills as well as activities to encourage hand - eye coordination. All the activities form the foundations on which the more formal world of nursery and school can be built. "Learning through play" is our motto. The Pre School Alliance Constitution is our governing document.
## **Public benefit statement**
In setting our objectives and planning our activities, our trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular the advancement of education through the provision of a safe environment for children between the ages of 2 and 4 years to learn through play.
## **Achievements and performance**
Throughout the year, BVPS has operated at near full capacity when possible. BVPS has remained open safely throughout the Coronavirus pandemic to support the needs of the children who attend the Pre-school and support any key workers who had childcare needs as flexibly as possible. To ensure that we continue to meet the needs of the parents and carers, BVPS has offered extended hours.
## **Financial review**
The net receipts for the year were £14,665, all relating to unrestricted funds.
## **Reserves policy**
We want to ensure that we have sufficient funds to enable the day to day running of the pre-school. We also want to ensure that we have the funds available to meet any specific costs should the pre-school have to close.
The following levels of cash reserves are currently felt to be appropriate, based on current staffing levels and occupancy rates:
To cover redundancy and other costs associated with closure: £20,000
To act as short term working capital, to cover fluctuations in receipts or payments or short term reductions in occupancy levels: £5,000
The charity's free reserves, excluding fixed assets, at the year end were £55,958.
Trustees recognise that the current level of reserves exceed the target level of reserves. Given this position a review of the reserves, as well as the reserves policy, is planned in the new financial year in order to both plan for and take, where necessary, any needed actions.
Signed on behalf of the board of trustees on 13/6/2022
Richard Walton (Trustee)
3
## Baildon Village Pre School
## Independent examiner's report to the trustees of Baildon Village Pre School
I report to the charity trustees on my examination of the accounts of the Trust for the year ended 31 August 2021, which are set out on pages 5 to 8.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Rhys North ACA
14/6/2022
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
4
## Baildon Village Pre School
## Receipts and payments account for the year ended 31 August 2021
|Notes
**Receipts**
Grants and donations
(2)
Contract income and fees
Fundraising
(3)
Interest received
Commission on photo sales
**Total receipts**
**Payments**
Salaries and NI
(4)
Staff training
DBS checks
Rent
OFSTED inspection fee
Refreshments
Equipment
Repairs and renewals
Stationery, printing and postage
Insurance
Mobile phone
Accountancy
Website
Independent examination
**Total payments**
**Fund balances brought forward**
**Fund balances carried forward**
**Net receipts / (payments)**|2021
Total
funds
£
30
117,789
243
4
-
118,066
72,512
741
228
23,625
-
1,013
1,586
278
601
644
302
1,295
96
480
103,401
14,665
41,293
55,958|2020
Total
funds
£
500
81,983
353
45
42
82,923
59,623
-
49
8,144
35
647
10,249
120
405
468
337
1,441
-
-
81,518
1,405
39,888
41,293|
|---|---|---|
5
## Baildon Village Pre School
## Statement of assets and liabilities
## as at 31 August 2021
|as at 31 August 2021
**Cash funds**
Cash at bank
Cash in hand
**Total cash funds**
**Other monetary assets**
Rent prepayment
Insurance prepayment
**Assets retained for the charity's own use**
Play equipment
Shelving and Tables
Computer
Camera equipment
**Liabilities**
Independent examination
HMRC
Pensions
**Approval of the accounts**|2021
Total
£
55,883
75
55,958
£
841
492
1,333
£
480
558
40
1,078|2020
Total
£
41,248
45
41,293|
|---|---|---|
The financial statements were approved by the board of trustees on 13/6/2022
Richard Walton (Trustee)
6
## Baildon Village Pre School
## Notes to the accounts
for the year ended 31 August 2021
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
7
## Baildon Village Pre School
## Notes to the accounts continued
## for the year ended 31 August 2021
|**2 Grants and donations**
Baildon Town Council
Donations
**3 Fundraising**
Baildon at Christmas
Easter Egg Hunt
Raffle
Clothes sale
**4 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2021
Total
funds
£
-
30
30
2021
Total
funds
£
138
-
-
105
243
2021
£
72,210
2,913
(2,913)
302
72,512|2020
Total
funds
£
500
-
500
2020
Total
funds
£
118
150
85
-
353
2020
£
59,384
1,597
(1,597)
239
59,623|
|---|---|---|
The average number employees during the year was 6.1, being an average of 4.3 full time equivalent (2020: 6.8, 4.5 FTE). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**|2021|2020|
|---|---|---|
||£|£|
|Costs of the scheme to the charity for the year|302|239|
|Amount of any contributions outstanding at the year end|17|17|
## **5 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
## **Trustee remuneration and benefits**
No trustee received any remuneration or benefit during this or the previous year.
8