2024-03-31-accounts - Burton-On-The-Wolds Pre-School Playgroup

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Registered Charity No: 1038703

BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP

Annual Report and Financial Statements

For the year ended

31 March 2024

BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024

CONTENTS	Page
Reference and Administrative Information	2
Trustees’ Annual Report	3 - 5
Independent Examiner’s Report	6
Receipts and Payments Account	7
Statement of Assets and Liabilities	8
Detailed Receipts and Payments Account	9
Funds Analysis	10

BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024

The Trustees of Burton on the Wolds Pre-school Playgroup present their report and financial statements for the period ended 31 March 2024.

Reference and Administrative Information

Charity name: Burton on the Wolds Pre-school Playgroup

Charity registration	1038703
no:
Principal address:	The Village Hall
	Loughborough Road
	Burton on the Wolds
	Loughborough
	LE12 5AF
Board of Trustees:	Victoria Taylor – Chair
	Katie Smith
	Katie Wallis
	Jenny Gay
	Lauren Fleming	Resigned 02/11/2023
	Rachel Kennedy
	Jessica Price
	Kirsty Hillier
	Gillian Hanlon	Resigned 26/06/2023
	Helen Willet	Resigned 26/06/2023
	Megan MacMillan	Appointed 26/06/2023
	Stephanie Whitbread-Wood	Appointed 26/06/2023
Committee:	Victoria Taylor	Chair
	Kirsty Hillier	Vice Chair
	Jenny Gay	Treasurer
	Stephanie Whitbread-Wood	Secretary
	Lauren Flemming	Village Hall Rep
	Jessica Price	Social Media & Marketing
	Katie Smith	Fundraising Co-ordinator
	Megan MacMillan	Fundraising Co-ordinator
Independent	Stephanie J Beeston-Clarke FCCA
Examiner:	Beeston Clarke Accountants
	Chartered Certified Accountants
	242 Leicester Road
	Markfield
	Leicestershire
	LE67 9RG
Bankers:	Santander

BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024

Structure, Governance, and Management

Burton-on-the-Wolds Pre-school Playgroup is a member of the Pre-School Learning Alliances and is governed by its constitution.

The overall management and control of the Pre-school rests with the individual members of its management committee. As well as being responsible for the management of the Preschool the committee members are also the charity trustees of the Pre-school.

Committee members are recruited in accordance with the Pre-School Learning Alliances

constitution.

Objectives, Activities, Achievements and Performance

The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups by:

Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of the groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.
Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.
Instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.

In shaping our objectives and planning our activities, the Trustees have considered the Charity Commission’s guidance on public benefit, including the guidance ‘public benefit: running a Charity (PB2)’ and the activities we provide fully reflect the purposes for which the Charity was set up.

Summary of the main achievements of the charity during the year

43 children on role as of May 2024
Ofsted rated ‘good’ following an inspection in October 2023
Employing 6 permanent members of staff and 1 on a fixed-term basis
Taking on a member of bank staff, to assist with consistent staffing levels and help during particularly busy period
Implemented a new series of ‘Stay and Play’ sessions at weekends (linked to the Pre-school but run by volunteers from the fundraising committee)
A series of successful fundraising activities

Plans for the Future

We will continue to offer high-quality provision in line with our objectives, to a diversity of preschool age children. We will invest in staff development to support and enhance the service we provide. We will invest in learning resources to support our objectives and responsibilities. We will continue to build strong relationships with the village community.

BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024

Financial Review

The accounts for the year ending 31 March 2024 show a deficit of £50,582 (8 months to 31 March 2023: surplus of £13,315).

Income in the period was mainly from government childcare funding £39,492 (2023: £49,624), parent fees £30,183 (2022: £18,409) and fundraising events £4,903 (2023: £2,271).

Total expenditure for the period was £100,765 (2023: £58,652).

Total unrestricted funds held at 31 March 2024 and available for use towards the general objectives of the charity were £50,513 (2023: £73,065).

Total designated funds held at 31 March 2024 and available for use towards the general objectives of the charity were £nil (2023: £99).

Restricted funds held at 31 March 2024, which are to be used for the specific projects they were donated for, were £69 (2023: £347).

Reserves Policy

The Pre-school keeps at least 3 months’ worth of expenditure in reserve. Current reserves levels have reduced from 10 to 6 months’ worth of expenditure. The management committee continue to work with the manager to determine suitable ways in which to spend/invest the surplus funds to further enhance the provision, in line with the Charitable Objectives and in support of the plans for the future.

Trustee Fees/Expenses

No payments were made to trustees during the period.

BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024

Trustees’ responsibilities in relation to the Financial Statements

The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).

The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:

select suitable accounting policies and then apply them consistently;
observe the methods and principles in the Charities SORP 2019 (FRS 102);
make judgements and estimates that are reasonable and prudent;
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature Vick{{sig1_es_:signer1:signature:dimension(width=80mm, height=15mm)}} __ y Taylor (Jul 10, 2024 09:04 GMT+1) __ Full name Victoria Taylor Position Chair Date ______

BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024

Independent examiner’s report to the Trustees of Burton on the Wolds Pre-School Playgroup

I report to the trustees on my examination of the accounts Burton on the Wolds Pre-School Playgroup for the period ended 31 March 2023, which are set out on pages 7 to 10.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts as required under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

(1) accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

(2) that accounts do not accord with those records; or

(3) that accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than the requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Stephanie J Beeston-Clarke FCCA Beeston-Clarke Accountants Chartered Certified Accountants 242 Leicester Road Markfield Leicester LE67 9RG

10 July 2024

………………………………….

Burton on the Wolds Pre-School Playgroup

Receipts & Payments Account for the Year Ended 31 March 2024

Note RECEIPTS 1 Donations Grants Charitable Activities Fundraising Events Other Income Total receipts PAYMENTS 1 Fundraising costs Charitable Activities Governance costs Total payments Net receipts/(payments) Transfers between funds Funds @ 31.3.2023 2 Funds @ 31.3.2024 2	Unrestricted funds Designated funds Restricted funds Total 31/03/2024	Unrestricted funds Designated funds Restricted funds Total 31/03/2023
	£ £ £ £ 248 - - 248 - - - - 69,998 - - 69,998 4,908 - - 4,908 2,682 - - 2,682	£ £ £ £ 207 - - 207 - 500 - 500 68,293 - - 68,293 2,271 - - 2,271 697 - - 697
	77,836 - - 77,836	71,467 500 - 71,967
	927 - - 927 98,165 99 278 98,542 1,296 - - 1,296	269 - - 269 57,982 401 - 58,383 - - - -
	100,388 99 278 100,765	58,250 401 - 58,652
	(22,552) (99) (278) (22,929) - - - - 73,065 99 347 73,511	13,216 99 - 13,315 - - - - 59,849 - 347 60,196
	50,513 - 69 50,582	73,065 99 347 73,511

Burton on the Wolds Pre-School Playgroup

Statement of Assets and Liabilities as at 31 March 2024

CASH FUNDS Cash at Bank & in Hand Total Cash funds Total Funds LIABILITIES Pension Social Security Rent Independent Examination Suppliers Total Liabilities	Unrestricted funds Designated funds Restricted funds Total £ £ £ £ 50,513 - 69 50,582 50,513 - 69 50,582 50,513 - 69 50,582 206 - - 206 1,502 1,502 2,346 - - 2,346 1,440 - - 1,440 92 - - 92 5,585 - - 5,585 31/03/2024	Unrestricted funds Designated funds Restricted funds Total £ £ £ £ 73,065 99 347 73,511 31/03/2023
		73,065 99 347 73,511

		73,065 99 347 73,511
		332 - - 332 - - - - 2,378 - - 2,378 1,296 - - 1,296 - - - -
		4,006 - - 4,006

The receipts & payments accounts were approved by the Trustees on …........................................ and were signed on their behalf by:

Vicky Taylor (Jul 10, 2024 09:04 GMT+1)

Victoria Taylor Chair

Burton on the Wolds Pre-School Playgroup

Notes to the Receipts & Payments Accounts

for the 8 months ended

31 March 2024

1. Detailed Receipts & Payments Account

RECEIPTS Donations Fees Received New Starter Deposits Nursery Education Vouchers Fundraising Income Grants Milk Reimbursement Bank Interest Received Funded Courses Income Sale of Uniform Other Income Total receipts PAYMENTS *Fundraising costs* Fundraising *Charitable activities* Rent Session Costs Wages Bank Staff Milk Equipment Subscriptions Staff Training Staff Travel Staff Subsistence Staff Uniform DBS Checks Telephone & Internet IT Costs Printing, Postage & Stationery Insurance Payroll Bank charges Other Expenses *Governance* Independent Examination Total payments Net receipts/(payments)	Unrestricted funds Designated funds Restricted funds Total 31/03/2024	Unrestricted funds Designated funds Restricted funds Total 31/03/2023
	£ £ £ £ 248 - - 248 30,178 - - 30,178 30 - - 30 39,492 - - 39,492 4,908 - - 4,908 - - - - 297 - - 297 2,463 - - 2,463 175 - - 175 44 44 - - - -	£ £ £ £ 207 - - 207 18,409 - - 18,409 90 - - 90 49,624 - - 49,624 2,271 - - 2,271 - 500 - 500 169 - - 169 637 - - 637 - - - - - - - - 60 - - 60 -
	77,836 - - 77,836	71,467 500 - 71,967
	927 - - 927 8,904 - - 8,904 3,597 - - 3,597 75,003 - - 75,003 2,751 - - 2,751 278 - - 278 2,568 99 278 2,945 2,332 - - 2,332 375 - - 375 29 - - 29 65 - - 65 141 - - 141 152 - - 152 244 - - 244 23 - - 23 31 - - 31 798 - - 798 690 - - 690 9 - - 9 175 - - 175	269 - - 269 3,244 - - 3,244 1,982 - - 1,982 50,282 - - - - - - - 219 - - 219 1,822 401 - 2,223 81 - - 81 59 - - 59 - - - - - - - - - - - - - - - - 175 - - 175 - - - - - - - - - - - - - - - - - - - - 118 - - 118
	98,165 99 278 98,542 1,296 - - 1,296	57,982 401 - 58,383 - - - -
	1,296 - - 1,296	- - - -
	100,388 99 278 100,765	58,250 401 - 58,652

	(22,552) (99) (278) (22,929)	13,216 99 - 13,315

Burton on the Wolds Pre-School Playgroup

Notes to the Receipts & Payments Accounts

for the year ended 31 March 2024

2. Restricted funds Active Travel Grant Designated funds Asda Grant Unrestricted funds Total funds Funds analysis	B/fwd 1 April 2023 Income Expenditure Transfers Between Funds C/fwd 31 March 2024 347 - 278 - 69
	347 - 278 - 69
	99 - 99 - -
	99 - 99 - -
	73,065 77,836 100,388 - 50,513
	73,511 77,836 100,765 - 50,582

3. Grants

Active Travel Grant

A £500 grant from Leicestershire County Council for Early Years active travel funding was received in the prior period.

Asda Grant

Awarded £500 from the Green Giving Token progamme in period ending 31 March 2023. The trustees have spent this on literary resources.