**Registered Charity No: 1038703**
## **BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP**
## **Annual Report and Financial Statements**
**For the year ended**
**31 March 2024**
**BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024**
|**CONTENTS**|Page|
|---|---|
|Reference and Administrative Information|2|
|Trustees’ Annual Report|3 - 5|
|Independent Examiner’s Report|6|
|Receipts and Payments Account|7|
|Statement of Assets and Liabilities|8|
|Detailed Receipts and Payments Account|9|
|Funds Analysis|10|
1
**BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024**
The Trustees of Burton on the Wolds Pre-school Playgroup present their report and financial statements for the period ended 31 March 2024.
## **Reference and Administrative Information**
Charity name: Burton on the Wolds Pre-school Playgroup
|Charity registration|1038703||
|---|---|---|
|no:|||
|Principal address:|The Village Hall||
||Loughborough Road||
||Burton on the Wolds||
||Loughborough||
||LE12 5AF||
|Board of Trustees:|Victoria Taylor – Chair||
||Katie Smith||
||Katie Wallis||
||Jenny Gay||
||Lauren Fleming|Resigned 02/11/2023|
||Rachel Kennedy||
||Jessica Price||
||Kirsty Hillier||
||Gillian Hanlon|Resigned 26/06/2023|
||Helen Willet|Resigned 26/06/2023|
||Megan MacMillan|Appointed 26/06/2023|
||Stephanie Whitbread-Wood|Appointed 26/06/2023|
|Committee:|Victoria Taylor|Chair|
||Kirsty Hillier|Vice Chair|
||Jenny Gay|Treasurer|
||Stephanie Whitbread-Wood|Secretary|
||Lauren Flemming|Village Hall Rep|
||Jessica Price|Social Media & Marketing|
||Katie Smith|Fundraising Co-ordinator|
||Megan MacMillan|Fundraising Co-ordinator|
|Independent|Stephanie J Beeston-Clarke FCCA||
|Examiner:|Beeston Clarke Accountants||
||Chartered Certified Accountants||
||242 Leicester Road||
||Markfield||
||Leicestershire||
||LE67 9RG||
|Bankers:|Santander||
2
**BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024**
## **Structure, Governance, and Management**
Burton-on-the-Wolds Pre-school Playgroup is a member of the Pre-School Learning Alliances and is governed by its constitution.
The overall management and control of the Pre-school rests with the individual members of its management committee. As well as being responsible for the management of the Preschool the committee members are also the charity trustees of the Pre-school.
Committee members are recruited in accordance with the Pre-School Learning Alliances
constitution.
## **Objectives, Activities, Achievements and Performance**
The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups by:
1. Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of the groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.
2. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.
3. Instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.
In shaping our objectives and planning our activities, the Trustees have considered the Charity Commission’s guidance on public benefit, including the guidance ‘public benefit: running a Charity (PB2)’ and the activities we provide fully reflect the purposes for which the Charity was set up.
Summary of the main achievements of the charity during the year
- 43 children on role as of May 2024
- Ofsted rated ‘good’ following an inspection in October 2023
- Employing 6 permanent members of staff and 1 on a fixed-term basis
- Taking on a member of bank staff, to assist with consistent staffing levels and help during particularly busy period
- Implemented a new series of ‘Stay and Play’ sessions at weekends (linked to the Pre-school but run by volunteers from the fundraising committee)
- A series of successful fundraising activities
## Plans for the Future
We will continue to offer high-quality provision in line with our objectives, to a diversity of preschool age children. We will invest in staff development to support and enhance the service we provide. We will invest in learning resources to support our objectives and responsibilities. We will continue to build strong relationships with the village community.
3
## **BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024**
## **Financial Review**
The accounts for the year ending 31 March 2024 show a deficit of £50,582 (8 months to 31 March 2023: surplus of £13,315).
Income in the period was mainly from government childcare funding £39,492 (2023: £49,624), parent fees £30,183 (2022: £18,409) and fundraising events £4,903 (2023: £2,271).
Total expenditure for the period was £100,765 (2023: £58,652).
Total unrestricted funds held at 31 March 2024 and available for use towards the general objectives of the charity were £50,513 (2023: £73,065).
Total designated funds held at 31 March 2024 and available for use towards the general objectives of the charity were £nil (2023: £99).
Restricted funds held at 31 March 2024, which are to be used for the specific projects they were donated for, were £69 (2023: £347).
## Reserves Policy
The Pre-school keeps at least 3 months’ worth of expenditure in reserve. Current reserves levels have reduced from 10 to 6 months’ worth of expenditure. The management committee continue to work with the manager to determine suitable ways in which to spend/invest the surplus funds to further enhance the provision, in line with the Charitable Objectives and in support of the plans for the future.
## Trustee Fees/Expenses
No payments were made to trustees during the period.
4
**BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024**
## **Trustees’ responsibilities in relation to the Financial Statements**
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- observe the methods and principles in the Charities SORP 2019 (FRS 102);
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
## **Declaration**
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature Vick{{sig1_es_:signer1:signature:dimension(width=80mm, height=15mm)}} ______ y Taylor (Jul 10, 2024 09:04 GMT+1) ______________ Full name Victoria Taylor Position Chair Date ____________________
5
**BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT FOR THE YEAR ENDED 31 MARCH 2024**
## **Independent examiner’s report to the Trustees of Burton on the Wolds Pre-School Playgroup**
I report to the trustees on my examination of the accounts Burton on the Wolds Pre-School Playgroup for the period ended 31 March 2023, which are set out on pages 7 to 10.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts as required under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
(1) accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
(2) that accounts do not accord with those records; or
(3) that accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than the requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Stephanie J Beeston-Clarke FCCA Beeston-Clarke Accountants Chartered Certified Accountants 242 Leicester Road Markfield Leicester LE67 9RG
10 July 2024
………………………………….
6
## **Burton on the Wolds Pre-School Playgroup**
## **Receipts & Payments Account for the Year Ended 31 March 2024**
|**Note**
**RECEIPTS**
**1**
Donations
Grants
Charitable Activities
Fundraising Events
Other Income
**Total receipts**
**PAYMENTS**
**1**
Fundraising costs
Charitable Activities
Governance costs
**Total payments**
**Net receipts/(payments)**
**Transfers between funds**
Funds @ 31.3.2023
**2**
**Funds @ 31.3.2024**
**2**|**Unrestricted**
**funds**
**Designated**
**funds**
**Restricted**
**funds**
**Total**
**31/03/2024**|Unrestricted
funds
Designated
funds
Restricted
funds
Total
31/03/2023|
|---|---|---|
||**£**
**£**
**£**
**£**
**248**
**-**
**-**
**248**
**-**
**-**
**-**
**-**
**69,998**
**-**
**-**
**69,998**
**4,908**
**-**
**-**
**4,908**
**2,682**
**-**
**-**
**2,682**|£
£
£
£
207
-
-
207
-
500
-
500
68,293
-
-
68,293
2,271
-
-
2,271
697
-
-
697|
||**77,836**
**-**
**-**
**77,836**|71,467
500
-
71,967|
||**927**
**-**
**-**
**927**
**98,165**
**99**
**278**
**98,542**
**1,296**
**-**
**-**
**1,296**|269
-
-
269
57,982
401
-
58,383
-
-
-
-|
||**100,388**
**99**
**278**
**100,765**|58,250
401
-
58,652|
||**(22,552)**
**(99)**
**(278)**
**(22,929)**
**-**
**-**
**-**
**-**
73,065
99
347
73,511|13,216
99
-
13,315
-
-
-
-
59,849
-
347
60,196|
||**50,513**
**-**
**69**
**50,582**|73,065
99
347
73,511|
7
## **Burton on the Wolds Pre-School Playgroup**
## **Statement of Assets and Liabilities as at 31 March 2024**
|**CASH FUNDS**
Cash at Bank & in Hand
**Total Cash funds**
**Total Funds**
**LIABILITIES**
Pension
Social Security
Rent
Independent Examination
Suppliers
**Total Liabilities**|**Unrestricted**
**funds**
**Designated**
**funds**
**Restricted**
**funds**
**Total**
**£**
**£**
**£**
**£**
**50,513**
**-**
**69**
**50,582**
**50,513**
**-**
**69**
**50,582**
**50,513**
**-**
**69**
**50,582**
**206**
**-**
**-**
**206**
**1,502**
**1,502**
**2,346**
**-**
**-**
**2,346**
**1,440**
**-**
**-**
**1,440**
**92**
**-**
**-**
**92**
**5,585**
**-**
**-**
**5,585**
**31/03/2024**|Unrestricted
funds
Designated
funds
Restricted
funds
Total
£
£
£
£
73,065
99
347
73,511
31/03/2023|
|---|---|---|
|||73,065
99
347
73,511|
||||
|||73,065
99
347
73,511|
|||332
-
-
332
-
-
-
-
2,378
-
-
2,378
1,296
-
-
1,296
-
-
-
-|
|||4,006
-
-
4,006|
The receipts & payments accounts were approved by the Trustees on …........................................ and were signed on their behalf by:
Vicky Taylor (Jul 10, 2024 09:04 GMT+1)
Victoria Taylor Chair
8
## **Burton on the Wolds Pre-School Playgroup**
## **Notes to the Receipts & Payments Accounts**
## **for the 8 months ended**
## **31 March 2024**
## **1. Detailed Receipts & Payments Account**
|**RECEIPTS**
Donations
Fees Received
New Starter Deposits
Nursery Education Vouchers
Fundraising Income
Grants
Milk Reimbursement
Bank Interest Received
Funded Courses Income
Sale of Uniform
Other Income
**Total receipts**
**PAYMENTS**
**_Fundraising costs_**
Fundraising
**_Charitable activities_**
Rent
Session Costs
Wages
Bank Staff
Milk
Equipment
Subscriptions
Staff Training
Staff Travel
Staff Subsistence
Staff Uniform
DBS Checks
Telephone & Internet
IT Costs
Printing, Postage & Stationery
Insurance
Payroll
Bank charges
Other Expenses
**_Governance_**
Independent Examination
**Total payments**
**Net receipts/(payments)**|**Unrestricted**
**funds**
**Designated**
**funds**
**Restricted**
**funds**
**Total**
**31/03/2024**|Unrestricted
funds
Designated
funds
Restricted
funds
Total
31/03/2023|
|---|---|---|
||**£**
**£**
**£**
**£**
**248**
**-**
**-**
**248**
**30,178**
**-**
**-**
**30,178**
**30**
**-**
**-**
**30**
**39,492**
**-**
**-**
**39,492**
**4,908**
**-**
**-**
**4,908**
**-**
**-**
**-**
**-**
**297**
**-**
**-**
**297**
**2,463**
**-**
**-**
**2,463**
**175**
**-**
**-**
**175**
**44**
**44**
**-**
**-**
**-**
**-**|£
£
£
£
207
-
-
207
18,409
-
-
18,409
90
-
-
90
49,624
-
-
49,624
2,271
-
-
2,271
-
500
-
500
169
-
-
169
637
-
-
637
-
-
-
-
-
-
-
-
60
-
-
60
-|
||**77,836**
**-**
**-**
**77,836**|71,467
500
-
71,967|
||**927**
**-**
**-**
**927**
**8,904**
**-**
**-**
**8,904**
**3,597**
**-**
**-**
**3,597**
**75,003**
**-**
**-**
**75,003**
**2,751**
**-**
**-**
**2,751**
**278**
**-**
**-**
**278**
**2,568**
**99**
**278**
**2,945**
**2,332**
**-**
**-**
**2,332**
**375**
**-**
**-**
**375**
**29**
**-**
**-**
**29**
**65**
**-**
**-**
**65**
**141**
**-**
**-**
**141**
**152**
**-**
**-**
**152**
**244**
**-**
**-**
**244**
**23**
**-**
**-**
**23**
**31**
**-**
**-**
**31**
**798**
**-**
**-**
**798**
**690**
**-**
**-**
**690**
**9**
**-**
**-**
**9**
**175**
**-**
**-**
**175**|269
-
-
269
3,244
-
-
3,244
1,982
-
-
1,982
50,282
-
-
-
-
-
-
-
219
-
-
219
1,822
401
-
2,223
81
-
-
81
59
-
-
59
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
175
-
-
175
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
118
-
-
118|
||**98,165**
**99**
**278**
**98,542**
**1,296**
**-**
**-**
**1,296**|57,982
401
-
58,383
-
-
-
-|
||**1,296**
**-**
**-**
**1,296**|-
-
-
-|
||**100,388**
**99**
**278**
**100,765**|**58,250**
**401**
**-**
**58,652**|
||||
||**(22,552)**
**(99)**
**(278)**
**(22,929)**|13,216
99
-
13,315|
9
**Burton on the Wolds Pre-School Playgroup**
## **Notes to the Receipts & Payments Accounts**
## **for the year ended 31 March 2024**
|**2.**
**Restricted funds**
Active Travel Grant
**Designated funds**
Asda Grant
**Unrestricted funds**
**Total funds**
**Funds analysis**|B/fwd
1 April 2023
Income
Expenditure
Transfers
Between Funds
C/fwd
31 March 2024
347
-
278
-
69|
|---|---|
||**347**
**-**
**278**
**-**
**69**|
||99
-
99
-
-|
||**99**
**-**
**99**
**-**
**-**|
||73,065
77,836
100,388
-
50,513|
||**73,511**
**77,836**
**100,765**
**-**
**50,582**|
## **3. Grants**
## **Active Travel Grant**
A £500 grant from Leicestershire County Council for Early Years active travel funding was received in the prior period.
## **Asda Grant**
Awarded £500 from the Green Giving Token progamme in period ending 31 March 2023. The trustees have spent this on literary resources.
10