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2023-03-31-accounts

Registered Charity No: 1038703

BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP

Annual Report and Financial Statements

For the 8-month period ended

31 March 2023

BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT FOR THE 8 MONTH PERIOD ENDED 31 MARCH 2023

CONTENTS Page
Reference and Administrative Information 2
Trustees’ Annual Report 3 - 5
Independent Examiner’s Report 6
Receipts and Payments Account 7
Statement of Assets and Liabilities 8
Detailed Receipts and Payments Account 9
Funds Analysis 10

1

BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT FOR THE 8 MONTH PERIOD ENDED 31 MARCH 2023

The Trustees of Burton on the Wolds Pre-school Playgroup present their report and financial statements for the period ended 31 March 2023.

Reference and Administrative Information

Charity name: Burton on the Wolds Pre-school
Playgroup
Charity registration no: 1038703
Principal address: The Village Hall
Loughborough Road
Burton on the Wolds
Loughborough
LE12 5AF
Board of Trustees: Victoria Taylor - Chair Appointed 05/09/22
Katie Smith - Trustee Appointed 05/09/22
Katie Wallis – Previous Chair & Resigned as Chair
Trustee 05/09/22
Gillian Hanlon
Helen Willet
Maya Karavadara Resigned 05/09/22
Committee: Victoria Taylor Chair
Kirsty Hillier Vice Chair
Jenny Gay Treasurer
Rachel Kennedy Secretary
Helen Willet Village Hall Rep
Jessica Price Social Media & Marketing
Katie Smith Fundraising Co-ordinator
Independent Examiner: Stephanie J Beeston-Clarke FCCA
Beeston Clarke Accountants
Chartered Certified Accountants
242 Leicester Road
Markfield
Leicestershire
LE67 9RG
Bankers: Santander

2

BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT FOR THE 8 MONTH PERIOD ENDED 31 MARCH 2023

Structure, Governance, and Management

Burton-on-the-Wolds Pre-school Playgroup is a member of the Pre-School Learning Alliances and is governed by its constitution.

The overall management and control of the Pre-school rests with the individual members of its management committee. As well as being responsible for the management of the Preschool the committee members are also the charity trustees of the Pre-school.

Committee members are recruited in accordance with the Pre-School Learning Alliances constitution.

Objectives, Activities, Achievements and Performance

The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups by:

  1. Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of the groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability.

  2. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas.

  3. Instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.

In shaping our objectives and planning our activities, the Trustees have considered the Charity Commission’s guidance on public benefit, including the guidance ‘public benefit: running a Charity (PB2)’ and the activities we provide fully reflect the purposes for which the Charity was set up.

Summary of the main achievements of the charity during the year

Plans for the Future

We will continue to offer high quality provision in line with our objectives, to a diversity of preschool age children. We will invest in staff development to support and enhance the service we provide. We are looking into the possible reintroduction of a toddler group. We will invest in learning resources to support our objectives and responsibilities.

3

BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT

FOR THE 8 MONTH PERIOD ENDED 31 MARCH 2023

Financial Review

The Committee agreed at an Extraordinary General Meeting on 27 June 2022 that the yearend would be changed from 31 July to 31 March.

The accounts for the 8-month period ending 31 March 2023 show a surplus of £13,315 (12 months to 31 July 2022: £15,830).

Income in the period was mainly from government childcare funding £49,624 (2022: £76,569), parent fees £18,409 (2022: £29,393) and fundraising events £2,271 (2022: £3,517).

Total expenditure for the period was £58,652 (2022: £95,041).

Total unrestricted funds held at 31 March 2023 and available for use towards the general objectives of the charity were £73,065 (2022: £59,849).

Total designated funds held at 31 March 2023 and available for use towards the general objectives of the charity were £99 (2022: nil).

Restricted funds held at 31 March 2023, which are to be used for the specific projects they were donated for, were £347 (2022: £347).

Reserves Policy

The Pre-school keeps at least 3 months’ worth of expenditure in reserve. Current reserves levels are 10 months’ worth of expenditure. The management committee are working with the manager to determine suitable ways in which to spend/invest the surplus funds to further enhance the provision, in line with the Charitable Objectives and in support of the plans for the future.

Trustee Fees/Expenses

No payments were made to trustees during the period.

4

BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE'S ANNUAL REPORT FOR THE 8 MONTH PERIOD ENDED 31 MARCH 2023 Trustees, responsibilities in relation to the Financial Statements The trustees are responsible for preparing the Trustees, Annual Report and the financial statements in accordan￿ with applicable law and United Kingdom Accounting Standards {Untted Kingdom General￿ A(￿PIed Accounting Prdctice). The law applicable to charities in England & wa￿ requires the trustees to prepare financial statements for each financral year which give a tnje and fair view of the state of affairs of the charity and of the incoming resouffxs and application of resources of the charity for Ihat period. In preparing these financial ststements. the trustees are required to: select suitable accounting tM)licies and then apply them consistently- observe the methods and principles in the Charities SORP 2019 (FRS 102). make judgemenls and estimates that are reasonable and prudent.. stste whether applicable accounting standards have been followed. subject to any material departures disclosed and explained in the financial statements., prepare the financial statements on the going cnncEm basis unless it is inappropriate to presume that the charity will continue in operaknn. The trustses are rgsponsible for keep￿￿ proper accounting records that disclose vrith reasonable accuracy at any time the financial position ofthe charity and enable them tr) ensure that the financial statements cx)mply wtth the Charittes Aci 2011. the Charities (Accounts and Report5) Regulations 2008 and the provisions ofthe trust deed. They are also responsible for safeguarding the assets ofthe charity and hen￿ fortaking reasonable steps forthe prevention and detection of fraud and other irregularities. D•claratlon The trustees dedare that they have approved Ihe trustees. report above. Signed on behalf of the charivs trustees Signature Full name Victoria Taylor Position Chair Date 0￿-(￿-t

BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT

FOR THE 8 MONTH PERIOD ENDED 31 MARCH 2023

Independent examiner’s report to the Trustees of Burton on the Wolds Pre-School Playgroup

I report to the trustees on my examination of the accounts Burton on the Wolds Pre-School Playgroup for the period ended 31 March 2023, which are set out on pages 7 to 10.

Responsibilities and basis of report

As the charity trustees you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (‘the Act’).

I report in respect of my examination of the Trust’s accounts as required under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:

(1) accounting records were not kept in respect of the Trust as required by section 130 of the Act; or

(2) that accounts do not accord with those records; or

(3) that accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than the requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Stephanie J Beeston-Clarke FCCA Beeston-Clarke Accountants Chartered Certified Accountants 242 Leicester Road Markfield Leicester LE67 9RG

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6

Burton on the Wolds Pre-School Playgroup

Receipts & Payments Account for the 8 Months Ended 31 March 2023

Note
RECEIPTS
1
Donations
Grants
Charitable Activities
Fundraising Events
Other Income
Total receipts
PAYMENTS
1
Fundraising costs
Charitable Activities
Governance costs
Total payments
Net receipts/(payments)
Transfers between funds
Funds @ 31.7.2022
2
Funds @ 31.3.2023
2		 Unrestricted
funds
Designated
funds
Restricted
funds
Total
31/03/2023		 Unrestricted
funds
Designated
funds
Restricted
funds
Total
31/07/2022
£
£
£
£
207
-
-
207
-
500
-
500
68,293
-
-
68,293
2,271
-
-
2,271
697
-
-
697		 £
£
£
£
-
-
-
-
-
-
500
500
106,183
-
-
106,183
3,517
-
-
3,517
671
-
-
671
71,467
500
-
71,967		 110,371
-
500
110,871
269
-
-
269
57,982
401
-
58,383
-
-
-
-		 302
-
-
302
94,586
-
153
94,739
-
-
-
-
58,250
401
-
58,652		 94,888
-
153
95,041
13,216
99
-
13,315
-
-
-
-
59,849
-
347
60,196		 15,483
-
347
15,830
-
-
-
-
44,366
-
-
44,366
73,065
99
347
73,511		 59,849
-
347
60,196

7

ontr￿￿01dS PTrSthDoi Playyoup Stst¢Th¢ntofAss•ts•nd ii4bilifi 3111x(h2013 CASH FUNDS Unresthited De51Enated funds funds lunds hds Total lund5 Total sh at Bank &in Hand 73.065 J47 T3￿11 S9￿4￿ 347 60.1 T•t•l C•shlund• 73,06S J47 71￿11 59,849 347 60,196 T•tsi F￿rtd$ 73.065 347 13￿11 59.849 347 60,196 LIABILITIES Pen5ion- March 2023 Rent Independent Examinati¢ TotalLiabllbtt•i 332 2378 96 J396 4.006 The rereipr5& payment5accountswue èppro¥*d tytheTrusteeson.. andWe￿ signedontheir behalf by. Victwla Taylor Chair

Burton on the Wolds Pre-School Playgroup

Notes to the Receipts & Payments Accounts

for the 8 months ended 31 March 2023

1. Detailed Receipts & Payments Acc
RECEIPTS
Donations
Fees Received
New Starter Deposits
Nursery Education Vouchers
Fundraising Income
Grants
Milk Reimbursement
Bank Interest Received
Other Income
Total receipts
PAYMENTS
Fundraising costs
Fundraising
Charitable activities
Rent
Session Costs
Wages
Milk
Equipment
Subscriptions
Staff Training
Telephone & Internet
Advertising/promotion
Bank charges
Other Expenses
Governance
Legal fees
Administration
Independent Examination
Total payments
Net receipts/(payments)		 ount
Unrestricted
funds
Designated
funds
Restricted
funds
Total
31/03/2023		 Unrestricted
funds
Designated
funds
Restricted
funds
Total
31/07/2022
£
£
£
£
207
-
-
207
18,409
-
-
18,409
90
-
-
90
49,624
-
-
49,624
2,271
-
-
2,271
-
500
-
500
169
-
-
169
637
-
637
60
-
-
60		 £
£
£
£
-
-
-
-
29,393
-
-
29,393
-
-
-
-
76,569
-
-
76,569
3,517
-
-
3,517
-
-
500
500
221
-
-
221
142
-
-
142
529
-
-
529
-
71,467
500
-
71,967		 110,371
-
500
110,871
269
-
-
269
3,244
-
-
3,244
1,982
-
-
1,982
50,282
-
-
50,282
219
-
-
219
1,822
401
-
2,223
81
-
-
81
59
-
-
59
175
-
-
175
-
-
-
-
-
-
-
-
118
-
-
118		 302
-
-
302
7,701
-
-
7,701
2,705
-
-
2,705
76,869
-
-
-
232
-
-
232
773
-
153
926
4,030
-
-
4,030
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
2,276
-
-
2,276
57,982
401
-
58,383
-
-
-
-
-
-
-
-
-
-
-
-		 94,586
-
153
94,739
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 -
-
-
-
58,250
401
-
58,652		 94,888
-
153
95,041
13,216
99
-
13,315		 15,483
-
347
15,830

9

Burton on the Wolds Pre-School Playgroup

Notes to the Receipts & Payments Accounts for the year ended 31 March 2023

2. Funds analysis

Funds analysis
Restricted funds
Active Travel Grant
Designated funds
Asda Grant
Unrestricted funds
Total funds		 B/fwd
1 August 2022
Income
Expenditure
Transfers
Between Funds
C/fwd
31 March 2023
347
-
-
-
347
347
-
-
-
347
-
500
401
-
99
-
500
401
-
99
59,849
71,467
58,250
-
73,065
60,196
71,967
58,652
-
73,511

3. Grants Active Travel Grant

Asda Grant

Awarded £500 from the Green Giving Token progamme. The trustees have decided this will be spent on literary resources.

10