**Registered Charity No: 1038703** ## **BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP** **Annual Report and Financial Statements** **For the 8-month period ended** **31 March 2023** ## **BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT FOR THE 8 MONTH PERIOD ENDED 31 MARCH 2023** |**CONTENTS**|Page| |---|---| |Reference and Administrative Information|2| |Trustees’ Annual Report|3 - 5| |Independent Examiner’s Report|6| |Receipts and Payments Account|7| |Statement of Assets and Liabilities|8| |Detailed Receipts and Payments Account|9| |Funds Analysis|10| 1 ## **BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT FOR THE 8 MONTH PERIOD ENDED 31 MARCH 2023** The Trustees of Burton on the Wolds Pre-school Playgroup present their report and financial statements for the period ended 31 March 2023. ## **Reference and Administrative Information** |Charity name:|Burton on the Wolds Pre-school|| |---|---|---| ||Playgroup|| |Charity registration no:|1038703|| |Principal address:|The Village Hall|| ||Loughborough Road|| ||Burton on the Wolds|| ||Loughborough|| ||LE12 5AF|| |Board of Trustees:|Victoria Taylor - Chair|Appointed 05/09/22| ||Katie Smith - Trustee|Appointed 05/09/22| ||Katie Wallis – Previous Chair &|Resigned as Chair| ||Trustee|05/09/22| ||Gillian Hanlon|| ||Helen Willet|| ||Maya Karavadara|Resigned 05/09/22| |Committee:|Victoria Taylor|Chair| ||Kirsty Hillier|Vice Chair| ||Jenny Gay|Treasurer| ||Rachel Kennedy|Secretary| ||Helen Willet|Village Hall Rep| ||Jessica Price|Social Media & Marketing| ||Katie Smith|Fundraising Co-ordinator| |Independent Examiner:|Stephanie J Beeston-Clarke FCCA|| ||Beeston Clarke Accountants|| ||Chartered Certified Accountants|| ||242 Leicester Road|| ||Markfield|| ||Leicestershire|| ||LE67 9RG|| |Bankers:|Santander|| 2 **BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT FOR THE 8 MONTH PERIOD ENDED 31 MARCH 2023** ## **Structure, Governance, and Management** Burton-on-the-Wolds Pre-school Playgroup is a member of the Pre-School Learning Alliances and is governed by its constitution. The overall management and control of the Pre-school rests with the individual members of its management committee. As well as being responsible for the management of the Preschool the committee members are also the charity trustees of the Pre-school. Committee members are recruited in accordance with the Pre-School Learning Alliances constitution. ## **Objectives, Activities, Achievements and Performance** The aims of the Pre-school are to enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups by: 1. Offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of the groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability. 2. Encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas. 3. Instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance. In shaping our objectives and planning our activities, the Trustees have considered the Charity Commission’s guidance on public benefit, including the guidance ‘public benefit: running a Charity (PB2)’ and the activities we provide fully reflect the purposes for which the Charity was set up. ## Summary of the main achievements of the charity during the year - 32 children on role as of June 2023 - Employing 6 members of staff - Change of management within the 22/23 academic year - Won an Asda grant of £500 - A series of successful fundraising activities ## Plans for the Future We will continue to offer high quality provision in line with our objectives, to a diversity of preschool age children. We will invest in staff development to support and enhance the service we provide. We are looking into the possible reintroduction of a toddler group. We will invest in learning resources to support our objectives and responsibilities. 3 ## **BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT** ## **FOR THE 8 MONTH PERIOD ENDED 31 MARCH 2023** ## **Financial Review** The Committee agreed at an Extraordinary General Meeting on 27 June 2022 that the yearend would be changed from 31 July to 31 March. The accounts for the 8-month period ending 31 March 2023 show a surplus of £13,315 (12 months to 31 July 2022: £15,830). Income in the period was mainly from government childcare funding £49,624 (2022: £76,569), parent fees £18,409 (2022: £29,393) and fundraising events £2,271 (2022: £3,517). Total expenditure for the period was £58,652 (2022: £95,041). Total unrestricted funds held at 31 March 2023 and available for use towards the general objectives of the charity were £73,065 (2022: £59,849). Total designated funds held at 31 March 2023 and available for use towards the general objectives of the charity were £99 (2022: nil). Restricted funds held at 31 March 2023, which are to be used for the specific projects they were donated for, were £347 (2022: £347). ## Reserves Policy The Pre-school keeps at least 3 months’ worth of expenditure in reserve. Current reserves levels are 10 months’ worth of expenditure. The management committee are working with the manager to determine suitable ways in which to spend/invest the surplus funds to further enhance the provision, in line with the Charitable Objectives and in support of the plans for the future. ## Trustee Fees/Expenses No payments were made to trustees during the period. 4 BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE'S ANNUAL REPORT FOR THE 8 MONTH PERIOD ENDED 31 MARCH 2023 Trustees, responsibilities in relation to the Financial Statements The trustees are responsible for preparing the Trustees, Annual Report and the financial statements in accordan￿ with applicable law and United Kingdom Accounting Standards {Untted Kingdom General￿ A(￿PIed Accounting Prdctice). The law applicable to charities in England & wa￿ requires the trustees to prepare financial statements for each financral year which give a tnje and fair view of the state of affairs of the charity and of the incoming resouffxs and application of resources of the charity for Ihat period. In preparing these financial ststements. the trustees are required to: select suitable accounting tM)licies and then apply them consistently- observe the methods and principles in the Charities SORP 2019 (FRS 102). make judgemenls and estimates that are reasonable and prudent.. stste whether applicable accounting standards have been followed. subject to any material departures disclosed and explained in the financial statements., prepare the financial statements on the going cnncEm basis unless it is inappropriate to presume that the charity will continue in operaknn. The trustses are rgsponsible for keep￿￿ proper accounting records that disclose vrith reasonable accuracy at any time the financial position ofthe charity and enable them tr) ensure that the financial statements cx)mply wtth the Charittes Aci 2011. the Charities (Accounts and Report5) Regulations 2008 and the provisions ofthe trust deed. They are also responsible for safeguarding the assets ofthe charity and hen￿ fortaking reasonable steps forthe prevention and detection of fraud and other irregularities. D•claratlon The trustees dedare that they have approved Ihe trustees. report above. Signed on behalf of the charivs trustees Signature Full name Victoria Taylor Position Chair Date 0￿-(￿-t **BURTON ON THE WOLDS PRE-SCHOOL PLAYGROUP TRUSTEE’S ANNUAL REPORT** **FOR THE 8 MONTH PERIOD ENDED 31 MARCH 2023** ## **Independent examiner’s report to the Trustees of Burton on the Wolds Pre-School Playgroup** I report to the trustees on my examination of the accounts Burton on the Wolds Pre-School Playgroup for the period ended 31 March 2023, which are set out on pages 7 to 10. ## **Responsibilities and basis of report** As the charity trustees you are responsible for the preparation of the accounts in accordance with the Charities Act 2011 (‘the Act’). I report in respect of my examination of the Trust’s accounts as required under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: (1) accounting records were not kept in respect of the Trust as required by section 130 of the Act; or (2) that accounts do not accord with those records; or (3) that accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than the requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Stephanie J Beeston-Clarke FCCA Beeston-Clarke Accountants Chartered Certified Accountants 242 Leicester Road Markfield Leicester LE67 9RG ## ������������ …………………………………. 6 ## **Burton on the Wolds Pre-School Playgroup** ## **Receipts & Payments Account for the 8 Months Ended 31 March 2023** |**Note**
**RECEIPTS**
**1**
Donations
Grants
Charitable Activities
Fundraising Events
Other Income
**Total receipts**
**PAYMENTS**
**1**
Fundraising costs
Charitable Activities
Governance costs
**Total payments**
**Net receipts/(payments)**
**Transfers between funds**
Funds @ 31.7.2022
**2**
**Funds @ 31.3.2023**
**2**|**Unrestricted**
**funds**
**Designated**
**funds**
**Restricted**
**funds**
**Total**
**31/03/2023**|Unrestricted
funds
Designated
funds
Restricted
funds
Total
31/07/2022| |---|---|---| ||**£**
**£**
**£**
**£**
**207**
**-**
**-**
**207**
**-**
**500**
**-**
**500**
**68,293**
**-**
**-**
**68,293**
**2,271**
**-**
**-**
**2,271**
**697**
**-**
**-**
**697**|£
£
£
£
-
-
-
-
-
-
500
500
106,183
-
-
106,183
3,517
-
-
3,517
671
-
-
671| ||**71,467**
**500**
**-**
**71,967**|110,371
-
500
110,871| ||**269**
**-**
**-**
**269**
**57,982**
**401**
**-**
**58,383**
**-**
**-**
**-**
**-**|302
-
-
302
94,586
-
153
94,739
-
-
-
-| ||**58,250**
**401**
**-**
**58,652**|94,888
**-**
153
95,041| ||**13,216**
**99**
**-**
**13,315**
**-**
**-**
**-**
**-**
59,849
-
347
60,196|15,483
-
347
15,830
-
-
-
-
44,366
-
-
44,366| ||**73,065**
**99**
**347**
**73,511**|59,849
-
347
60,196| 7 ontr￿￿01dS PTrSthDoi Playyoup Stst¢Th¢ntofAss•ts•nd ii4bilifi 3111x(h2013 CASH FUNDS Unresthited De51Enated funds funds lunds hds Total lund5 Total sh at Bank &in Hand 73.065 J47 T3￿11 S9￿4￿ 347 60.1 T•t•l C•shlund• 73,06S J47 71￿11 59,849 347 60,196 T•tsi F￿rtd$ 73.065 347 13￿11 59.849 347 60,196 LIABILITIES Pen5ion- March 2023 Rent Independent Examinati¢ TotalLiabllbtt•i 332 2378 96 J396 4.006 The rereipr5& payment5accountswue èppro¥*d tytheTrusteeson.. andWe￿ signedontheir behalf by. Victwla Taylor Chair ## **Burton on the Wolds Pre-School Playgroup** ## **Notes to the Receipts & Payments Accounts** ## **for the 8 months ended 31 March 2023** |**1. Detailed Receipts & Payments Acc**
**RECEIPTS**
Donations
Fees Received
New Starter Deposits
Nursery Education Vouchers
Fundraising Income
Grants
Milk Reimbursement
Bank Interest Received
Other Income
**Total receipts**
**PAYMENTS**
**Fundraising costs**
Fundraising
**Charitable activities**
Rent
Session Costs
Wages
Milk
Equipment
Subscriptions
Staff Training
Telephone & Internet
Advertising/promotion
Bank charges
Other Expenses
**Governance**
Legal fees
Administration
Independent Examination
**Total payments**
**Net receipts/(payments)**|**ount**
**Unrestricted**
**funds**
**Designated**
**funds**
**Restricted**
**funds**
**Total**
**31/03/2023**|Unrestricted
funds
Designated
funds
Restricted
funds
Total
31/07/2022| |---|---|---| ||**£**
**£**
**£**
**£**
**207**
**-**
**-**
**207**
**18,409**
**-**
**-**
**18,409**
**90**
**-**
**-**
**90**
**49,624**
**-**
**-**
**49,624**
**2,271**
**-**
**-**
**2,271**
**-**
**500**
**-**
**500**
**169**
**-**
**-**
**169**
**637**
**-**
**637**
**60**
**-**
**-**
**60**|£
£
£
£
-
-
-
-
29,393
-
-
29,393
-
-
-
-
76,569
-
-
76,569
3,517
-
-
3,517
-
-
500
500
221
-
-
221
142
-
-
142
529
-
-
529
-| ||**71,467**
**500**
**-**
**71,967**|110,371
-
500
110,871| ||**269**
**-**
**-**
**269**
**3,244**
**-**
**-**
**3,244**
**1,982**
**-**
**-**
**1,982**
**50,282**
**-**
**-**
**50,282**
**219**
**-**
**-**
**219**
**1,822**
**401**
**-**
**2,223**
**81**
**-**
**-**
**81**
**59**
**-**
**-**
**59**
**175**
**-**
**-**
**175**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**118**
**-**
**-**
**118**|302
-
-
302
7,701
-
-
7,701
2,705
-
-
2,705
76,869
-
-
-
232
-
-
232
773
-
153
926
4,030
-
-
4,030
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
2,276
-
-
2,276| ||**57,982**
**401**
**-**
**58,383**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|94,586
-
153
94,739
-
-
-
-
-
-
-
-
-
-
-
-| ||**-**
**-**
**-**
**-**|-
-
-
-| ||**58,250**
**401**
**-**
**58,652**|**94,888**
**-**
**153**
**95,041**| |||| ||**13,216**
**99**
**-**
**13,315**|15,483
-
347
15,830| 9 ## **Burton on the Wolds Pre-School Playgroup** ## **Notes to the Receipts & Payments Accounts for the year ended 31 March 2023** ## **2. Funds analysis** |**Funds analysis**|| |---|---| |**Restricted funds**
Active Travel Grant
**Designated funds**
Asda Grant
**Unrestricted funds**
**Total funds**|B/fwd
1 August 2022
Income
Expenditure
Transfers
Between Funds
C/fwd
31 March 2023
347
-
-
-
347| ||**347**
**-**
**-**
**-**
**347**| ||-
500
401
-
99| ||**-**
**500**
**401**
**-**
**99**| ||59,849
71,467
58,250
-
73,065| ||**60,196**
**71,967**
**58,652**
**-**
**73,511**| ## **3. Grants Active Travel Grant** - A £500 grant from Leicesterhsire County Council for Early Years active travel funding. ## **Asda Grant** Awarded £500 from the Green Giving Token progamme. The trustees have decided this will be spent on literary resources. 10