2024-08-31-accounts - Yardley Gobion Pre-School

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Trustees’ Annual Report for the period

From Period start date 1.9.2023 To Period end date 31.8.2024 Charity name: YARDLEY GOBION PRE-SCHOOL

Charity registration number: 1038629

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The aims of the preschool are to enhance the development of and education of children primarily under statutory school age (2-4 years) by encouraging parents to understand and provide for the needs of their children.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The preschool meets these aims by; • offering appropriate play, education and care facilities, • using the Early Years Foundation Stage as a framework to ensure that the children learn and develop well under the seven categories. This can be evidenced throughout the range of activities offered to the children, including; • Offering a calm and natural setting to help children to feel safe and relaxed. Bringing in bright colours through toys and equipment to inspire creativity. • Providing children with the art and craft resources they need to develop their fine motor skills and expressing themselves through art. • Providing healthy snacks and encouraging independence in preparing snacks where are appropriate. • Encouraging outside time to play and explore the natural world, developing curiosity and self- esteem. • Encouraging children to learn about the lifecycles of insects and why it’s important thing look after them and their natural habitat. • Preparing children nearing school age to be as school ready as

		possible by supporting tasks such as holding a pencil, putting on their own shoes and coat, visiting primary school for reading time to prepare children for the primary school environment.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	I can confirm that trustees have had access to the information and guidance from the Charities Commission via an induction handbook, e-learning and information available via the website.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Making grants is something that we would consider as a charity for one off projects or programmes of work. We did approach The National Lottery for a grant towards the maintenance of our building and outdoor space during this time frame, however we were not successful in our application.
Policy on social investment including program related investment	Para 1.38	As we operate from a shared building we work with the other users of the building to invest in the maintenance and running of the building. This year we were able to contribute towards new flooring in the centre. We join together with groups in the local community to run community events to engage children and families. This might involve fundraising for community assets. This year this was evidenced through our contributions to Yardley Gobion Festival week and village hall craft sale.
Contribution made by volunteers	Para 1.38	We have had 6 trustees throughout this period and have met for 9 formal committee meetings to support decision making for the preschool. Additionally contributions made by volunteers have included the arranging and facilitating of 10 fundraising events during this period totalling a time of at least 70 hours. On an ongoing basis the trustees volunteer their time through their specific roles such as he Chair supporting the team or the Treasurer developing budgets and financial strategies. On a more ad hoc basis we encourage parents to volunteer their time or skills such as by supporting us to develop our website,

to make cakes for cake sales, to donate plants they have grown to sell at fundraising event or to take part in fundraising events by running stalls or activities. Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	We have worked with and supported over 30 children and their families during this period. We have made a positive difference to each of these children by providing them with a happy and safe space away from home for them to continue to develop and learn. We have offered the families a positive start to their children educational journey by offering a range of fun and inspirational activities for them to engage in. Our chosen charities to support through cake sales and dress up days this year were Children In Need and Macmillan.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	Using the Early Years Foundation Stage as a framework, the main themes we have focused on throughout the year have been; Settling in – all about me, Bonfire night (firework safety), seasonal walks and collecting natural materials, Diwalli (Indian music and food), Road Safety (children practicing to cross the road), cards, crafts and calendars, learning new songs, Christmas concert, holding hands, being kind and helping others, Bird watch week, Feelings, World Book Week, Life Cycles, People who help us, Sports day, Summer trip. We have also offered our parents regular consultation to keep them informed in their children learning journey and ensure there is a joined up approach to care provided.

Performance of fundraising activities against objectives set	Para 1.41	During this period we have facilitated 10 fundraising opportunities including; a Halloween trail, jewellery workshop, community craft fairs, pantomime tickets, pancake brunch, teddy bear picnic and Yardley Gobion Festival week. With the money raised we were able to achieve the aims of the preschool by adding to the range of toys and educational resources for the children to learn and develop, provide more craft materials to support the children’s development, provide a summer trip to a local farm to support the children’s social development and provide an end of year party for the children.
Investment performance against objectives	Para 1.41	Throughout this year our key investment has been through staff. We hired one new member on the team and provided the appropriate training, we also updated all team members safeguarding training. On an ongoing basis we continue to invest in to the building with which we run in and buying assets for children’s learning and play. We also continued our investment in to keeping parent’s informed by using Tapestry to update them about their child’s journey through the day.
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	£25,678
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The Pre-School’s income is wholly dependent on the number of children registered. The autumn term typically sees a big dip in registrations as many children leave at the end of the summer term to go to school. While not a profit-making organisation, one of the challenges is in making sure there is enough money available to be able to continue to pay staff wages during this leaner period – typically this comes from a high number of registrations in the summer term.
Amount of reserves held	Para 1.22	£15.906
Reasons for holding zero reserves	Para 1.22	Not applicable
Details of fund materially in deficit	Para 1.24	Not applicable
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	No concerns at this time.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Our main source of funds is through fees. The majority of children attending YGPS will be funded by a government grant. In addition, the Pre-School has privately funded rates which vary depending on the age of the child, and the length of the session they will be attending. These can be used to top-up hours, or in the event that a child increases their hours after the deadline to make changes to claiming grants has passed. As stated above we also rely on fundraising and donation which is all spent on new resources and trips for the children.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Any investment is down to assets such as electronic tablets used by the staff to update Tapestry and keep records of the children, laptop and large playing equipment such as the climbing frame.
A description of the principal risks facing the charity	Para 1.46	As stated above any income is reliant on the number of children attending the preschool. We rely on advertising and word of mouth to spread the word about our

preschool to encourage new families to join us. Other

Structure, Governance and Management

Description of charity’s trusts:		The committee needs a minimum of 5 members to continue to operate the charity, including the core roles of Chair, Treasurer and Secretary. It is ideal to have up to a maximum of 7 additional committee members, and a further 3 may be co-opted by the committee at any one time. All committee roles are held by volunteers and are unpaid.
Type of governing document (trust deed, royal charter)	Para 1.25	As a charity, we are governed by a Constitution. The Constitution is a legal document that outlines the rules that trustees must follow to run the charity properly and legally, including things like the charity aims, minimum numbers of trustees etc.
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charity
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	All members are eligible to stand for election on to the committee. At the Annual General Meeting the prospected new elected members of the committee will be those candidates from amongst those having notified their willingness to stand. At the first committee meeting following the AGM at which the newly elected members of the committee shall choose from amongst their number who will act as Chair, Treasurer and Secretary. All newly elected committee members will be subject to a CRB check for suitability.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	New Committee Members Induction Plan; The purpose of this document is to ensure that following election on to the committee, each member gets a clear and consistent induction. It includes the first steps new committee members need to take, information to read prior to the first committee meeting and other useful links. Working with the staff as a committee-led charity, the Committee are classed as the staff employer. While being on the committee you may be involved in decisions on wages, staff training, changes to contracts, problems or grievances or recruiting new staff. In particular the Chair, Secretary and Treasurer should be prepared to read up

		on legalities involved in these areas and the correct procedures that should be followed. They will lead the committee in any decisions that need to be taken. There is a good deal of written information in the setting and support is offered by the Early Years Alliance.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	YGPS Organisational Structure: The committee needs a minimum of 5 members to operate the charity, including the core roles of Chair, Treasurer and Secretary. It is ideal to have up to a maximum of 7 additional committee members, and a further 3 may be co-opted by the committee at any one time. All committee roles are held by volunteers and are unpaid. The staff are employees of the Pre-School and are paid as such. There must always be a sufficient number, suitably qualified to maintain child ratios in the sessions. Temporary session cover can be provided on an ad hoc basis (for example sickness absence) by a number of individuals known to the Pre-School (usually parents/former parents). This is done via a worker contract arrangement and is paid at an hourly rate. The committee is a flat structure and all members have an equal and shared responsibility. Logistically the Manager reports to the Chair (as the main link between the staff and the committee is in this relationship), as does the Administrator. The Administrator also has a dotted line of report to the Manager with whom they work with on a daily basis, and works closely with the Treasurer due to the significant number of financial processes involved in the role.
Relationship with any related parties	Para 1.51	Not applicable
Other

Reference and Administrative details

Charityname	YARDLEY GOBION PRE-SCHOOL
Other name the charityuses	YARDLEY GOBION PLAYGROUP
Registered charitynumber	1038629
Charity’s principal address	Children's Centre, School Lane, Yardley Gobion, Towcester NN12 7UL

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Mike Lowe	Chair	Stepped back April 2024
Rebecca Percival	Vice Chair	Acting Chair April 2024 - became Chair October 2024
Beki Eastwood	Treasurer	Stepped down in January 2024
Saira Levy	Secretary
Ruth Taylor	Vice Secretary
Tara Holland	Support

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
	N/A

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of	Name	Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date
	Rebecca Percival
	Chair
	June 2025
	June 2025

Charity Name No (if any) YARDLEY GOBION PRE-SCHOOL 1038629

Receipts and payments accounts

Period start date Period end date For the period from To 5.9.2023 3.9.2024 ~~e e eee~~ Unrestricted Endowment Restricted funds Total funds funds funds

Section A Receipts and payments

Unrestricted Endowment Restricted funds Total funds funds funds to the nearest to the nearest £ to the nearest £ to the nearest £ £

A1 Receipts Grant 78,647.02 - - 78,647.02 Fees 14,676.78 - - 14,676.78 - - Deposit Interest - Fundraising 623.29 - - 623.29 Other 9,008.30 - - 9,008.30 Snacks 355.00 - - 355.00 - - - - Sub total (Gross income for 103,310 AR) [ 103,310 ] A2 Asset and investment sales, (see table). - - - - - - - - Sub total - Total receipts 103,310 - - 103,310 A3 Payments ~~=~~ Wages ~~—~~ 48,534.64 ~~===~~ 48,534.64 Pension 4,752.93 4,752.93 Rent 6,647.50 6,696.44 Running Costs 479.53 430.59 Stationery 758.13 758.13 Trips / Activities 1,165.15 1,165.15 Other 978.04 978.04 Rising 5's Insurance 761.50 761.50 Fees HMRC 6,755.62 6,755.62 Training 381.44 381.44 DBS 126.51 - - 126.51 - - - - - - - - Sub total 71,340.99 - - 71,340.99 A4 Asset and investment purchases, (see table) Assets 1,604.01 - - 1,604.01 - - - - Sub total 1,604.01 - - 1,604.01 ~~SS~~

72,945	72,945	72,945

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25,677.79	-	-

Section B Statement of assets and liabilities at the end of the period

*Total cash funds* Details Main Account Fundraising Account SEND Account Details	Unrestricted funds to nearest £	Restricted funds to nearest £
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Details	Fund to which asset belongs	Cost (optional)
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Details	Fund to which asset belongs	Cost (optional)
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Details	Fund to which liability relates	Amount due (optional)
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Signature	Print Name
	Sarah Boughey
	Amy Nicholls

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

CC16a

Last year

to the nearest £

52,554 15,269 - 6 1,970 2,511 - -

72,310

57,559 4,561 4,590 544 486 384 2,540

679 506 7,686 273 - - - 79,808

1,132 - 1,132

80,940

8,630 - 14,084 5,454

Endowment funds to nearest £

15,906 4,745 5,027 25,678

Endowment funds to nearest £

Current value (optional)

When due (optional)

Date of approval

16.5.2025

Jun-25

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees YARDLEY GOBION PRE-SCHOOL On accounts for the yo8T end 202&2024 Charlty no (If any) 1038629 Set out on pages I report to the trustees on my examinati of th8 acclwnts of the above charity (Ihe Trust.) for the year ended Respon$lbllltles and basls of report accounts in accordance requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my exarninalion of Ihe Tr3 accounts carried out under seclion 145 of the 2011 Act and in carryiThJ out my examination. I have folltrwed all the applicable Directions gNen by the Charity Comrnissi under sertion 145(5)(b) of the A¢X. Independent tThe chanty's gw income exceeded £250.(XJO and l am qualified to examlnerfs ststement urthrtake the examination by being a qualified member of [Insert name of applicable listed body]]. Delete [ ] rf not applicable. I have c4Jnpleted my examination. I confirni that no mrial matters have come to my attention in connectton with examinalion than that disdosed bekm ") whith gives me cause to believe that in. any matwial the accounting records were not kept in ac¢wdance with sertion 130 of the Charities Acl; or the accounts did not accord with the acCoun9 records; or the accounts did not corn with applicable roquirements ¢onceming the fomi and content of accounts set (Art in the Charities (Accounts and Reports) Regulations 2008 rthr Ihan any requirement that the ac¢ounts give a Irue and fairf viw which is noi a matter considered as part of an independent examination. I have no conce and have ¢(xn8 auoss rK) other matters in connethn with the examinlOn to which attention should be drawn in this report in order to enable a Fxoper understsnding of the accounts to bo reathed. te xds in tha br8ckels rf they do not apply. Slgned: JUNE 2025 S14kA7rtJ Dts 0*47k/41 cb.Jé-. Oct 2018 ER

Addr. YARDLEY GOBION. TOWCESTER Section B Disclosure Only complete if the examiner nèeds to highlight matenal matters of concem (see CC32, Irrtlependent examination of charity accourrt8: directK>ns arKI guidance for examiner8). Glve horn brlef detsils of any ftems that the 6xamlnor wlshe8 to dlsclose. NIA hjo Oct 2018 IER