## **Trustees’ Annual Report for the period** **From Period start date 1.9.2023 To Period end date 31.8.2024 Charity name: YARDLEY GOBION PRE-SCHOOL** **Charity registration number: 1038629** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The aims of the preschool are to enhance
the development of and education of
children primarily under statutory school
age (2-4 years) by encouraging parents to
understand and provide for the needs of
their children.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The preschool meets these aims by;
•
offering appropriate play, education
and care facilities,
•
using the Early Years Foundation
Stage as a framework to ensure that
the children learn and develop well
under the seven categories.
This can be evidenced throughout the
range of activities offered to the children,
including;
•
Offering a calm and natural setting
to help children to feel safe and
relaxed. Bringing in bright colours
through toys and equipment to
inspire creativity.
•
Providing children with the art and
craft resources they need to
develop their fine motor skills and
expressing themselves through art.
•
Providing healthy snacks and
encouraging independence in
preparing snacks where are
appropriate.
•
Encouraging outside time to play
and explore the natural world,
developing curiosity and self-
esteem.
•
Encouraging children to learn about
the lifecycles of insects and why it’s
important thing look after them and
their natural habitat.
•
Preparing children nearing school
age to be as school ready as| |||possible by supporting tasks such
as holding a pencil, putting on their
own shoes and coat, visiting
primary school for reading time to
prepare children for the primary
school environment.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|I can confirm that trustees have had access
to the information and guidance from the
Charities Commission via an induction
handbook, e-learning and information
available via the website.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|Making grants is something that we would
consider as a charity for one off projects or
programmes of work. We did approach The
National Lottery for a grant towards the
maintenance of our building and outdoor
space during this time frame, however we
were not successful in our application.| |Policy on social investment
including program related
investment|Para 1.38|As we operate from a shared building we
work with the other users of the building to
invest in the maintenance and running of
the building. This year we were able to
contribute towards new flooring in the
centre.
We join together with groups in the local
community to run community events to
engage children and families. This might
involve fundraising for community assets.
This year this was evidenced through our
contributions to Yardley Gobion Festival
week and village hall craft sale.| |Contribution made by
volunteers|Para 1.38|We have had 6 trustees throughout this
period and have met for 9 formal
committee meetings to support decision
making for the preschool.
Additionally contributions made by
volunteers have included the arranging and
facilitating of 10 fundraising events during
this period totalling a time of at least 70
hours.
On an ongoing basis the trustees volunteer
their time through their specific roles such
as he Chair supporting the team or the
Treasurer developing budgets and financial
strategies.
On a more ad hoc basis we encourage
parents to volunteer their time or skills such
as by supporting us to develop our website,| to make cakes for cake sales, to donate plants they have grown to sell at fundraising event or to take part in fundraising events by running stalls or activities. Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|We have worked with and supported over
30 children and their families during this
period. We have made a positive difference
to each of these children by providing them
with a happy and safe space away from
home for them to continue to develop and
learn. We have offered the families a
positive start to their children educational
journey by offering a range of fun and
inspirational activities for them to engage
in.
Our chosen charities to support through
cake sales and dress up days this year
were Children In Need and Macmillan.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Using the Early Years Foundation Stage as
a framework, the main themes we have
focused on throughout the year have been;
Settling in – all about me, Bonfire night
(firework safety), seasonal walks and
collecting natural materials, Diwalli (Indian
music and food), Road Safety (children
practicing to cross the road), cards, crafts
and calendars, learning new songs,
Christmas concert, holding hands, being
kind and helping others, Bird watch week,
Feelings, World Book Week, Life Cycles,
People who help us, Sports day, Summer
trip.
We have also offered our parents regular
consultation to keep them informed in their
children learning journey and ensure there
is a joined up approach to care provided.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|During this period we have facilitated 10
fundraising opportunities including; a
Halloween trail, jewellery workshop,
community craft fairs, pantomime tickets,
pancake brunch, teddy bear picnic and
Yardley Gobion Festival week.
With the money raised we were able to
achieve the aims of the preschool by
adding to the range of toys and educational
resources for the children to learn and
develop, provide more craft materials to
support the children’s development, provide
a summer trip to a local farm to support the
children’s social development and provide
an end of year party for the children.| |---|---|---| |Investment performance
against objectives|Para 1.41|Throughout this year our key investment
has been through staff. We hired one new
member on the team and provided the
appropriate training, we also updated all
team members safeguarding training.
On an ongoing basis we continue to invest
in to the building with which we run in and
buying assets for children’s learning and
play. We also continued our investment in
to keeping parent’s informed by using
Tapestry to update them about their child’s
journey through the day.| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|£25,678| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The Pre-School’s income is wholly
dependent on the number of children
registered. The autumn term typically sees
a big dip in registrations as many children
leave at the end of the summer term to go
to school. While not a profit-making
organisation, one of the challenges is in
making sure there is enough money
available to be able to continue to pay staff
wages during this leaner period – typically
this comes from a high number of
registrations in the summer term.| |Amount of reserves held|Para 1.22|£15.906| |Reasons for holding zero
reserves|Para 1.22|Not applicable| |Details of fund materially in
deficit|Para 1.24|Not applicable| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No concerns at this time.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Our main source of funds is through fees.
The majority of children attending YGPS
will be funded by a government grant. In
addition, the Pre-School has privately
funded rates which vary depending on the
age of the child, and the length of the
session they will be attending. These can
be used to top-up hours, or in the event
that a child increases their hours after the
deadline to make changes to claiming
grants has passed.
As stated above we also rely on fundraising
and donation which is all spent on new
resources and trips for the children.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Any investment is down to assets such as
electronic tablets used by the staff to
update Tapestry and keep records of the
children, laptop and large playing
equipment such as the climbing frame.| |A description of the principal
risks facing the charity|Para 1.46|As stated above any income is reliant on
the number of children attending the
preschool. We rely on advertising and word
of mouth to spread the word about our| preschool to encourage new families to join us. Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||The committee needs a minimum of 5
members to continue to operate the charity,
including the core roles of Chair, Treasurer
and Secretary. It is ideal to have up to a
maximum of 7 additional committee
members, and a further 3 may be co-opted
by the committee at any one time. All
committee roles are held by volunteers and
are unpaid.| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|As a charity, we are governed by a
Constitution. The Constitution is a legal
document that outlines the rules that
trustees must follow to run the charity
properly and legally, including things like
the charity aims, minimum numbers of
trustees etc.| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charity| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|All members are eligible to stand for
election on to the committee. At the Annual
General Meeting the prospected new
elected members of the committee will be
those candidates from amongst those
having notified their willingness to stand. At
the first committee meeting following the
AGM at which the newly elected members
of the committee shall choose from
amongst their number who will act as
Chair, Treasurer and Secretary.
All newly elected committee members will
be subject to a CRB check for suitability.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|New Committee Members Induction Plan;
The purpose of this document is to
ensure that following election on to the
committee, each member gets a clear
and consistent induction. It includes the
first steps new committee members need
to take, information to read prior to the
first committee meeting and other useful
links.
Working with the staff as a committee-led
charity, the Committee are classed as the
staff employer. While being on the
committee you may be involved in
decisions on wages, staff training,
changes to contracts, problems or
grievances or recruiting new staff. In
particular the Chair, Secretary and
Treasurer should be prepared to read up| |---|---|---| |||on legalities involved in these areas and
the correct procedures that should be
followed. They will lead the committee in
any decisions that need to be taken.
There is a good deal of written
information in the setting and support is
offered by the Early Years Alliance.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|YGPS
Organisational
Structure:
The
committee needs a minimum of 5
members to operate the charity, including
the core roles of Chair, Treasurer and
Secretary. It is ideal to have up to a
maximum of 7 additional committee
members, and a further 3 may be co-opted
by the committee at any one time. All
committee roles are held by volunteers
and are unpaid.
The staff are employees of the Pre-School
and are paid as such. There must always
be a sufficient number, suitably qualified to
maintain child ratios in the sessions.
Temporary session cover can be provided
on an ad hoc basis (for example sickness
absence) by a number of individuals
known
to
the
Pre-School
(usually
parents/former parents). This is done via a
worker contract arrangement and is paid at
an hourly rate.
The committee is a flat structure and all
members have an equal and shared
responsibility. Logistically the Manager
reports to the Chair (as the main link
between the staff and the committee is in
this
relationship),
as
does
the
Administrator. The Administrator also has
a dotted line of report to the Manager with
whom they work with on a daily basis, and
works closely with the Treasurer due to the
significant number of financial processes
involved in the role.| |Relationship with any
related parties|Para 1.51|Not applicable| |Other||| ## **Reference and Administrative details** |Charityname|**YARDLEY GOBION PRE-SCHOOL**| |---|---| |Other name the charityuses|**YARDLEY GOBION PLAYGROUP**| |Registered charitynumber|**1038629**| |Charity’s principal address|Children's Centre, School Lane, Yardley Gobion, Towcester
NN12 7UL| ||| **Names of the charity trustees who manage the charity** |1
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5
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||**Mike Lowe**|**Chair**|**Stepped back April**
**2024**|| ||**Rebecca**
**Percival**|**Vice Chair**|**Acting Chair April**
**2024 - became Chair**
**October 2024**|| ||**Beki Eastwood**|**Treasurer**|**Stepped down in**
**January 2024**|| ||**Saira Levy**|**Secretary**||| ||**Ruth Taylor**|**Vice Secretary**||| ||**Tara Holland**|**Support**||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved > **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| ||**N/A**|| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||**Rebecca Percival**|| ||
**Chair**|| ||**June 2025**|| ||**June 2025**|| **Charity Name No (if any) YARDLEY GOBION PRE-SCHOOL 1038629** **Receipts and payments accounts** Period start date Period end date **For the period from To** 5.9.2023 3.9.2024 ~~**e** e eee~~ **Unrestricted Endowment Restricted funds Total funds funds funds** ## **Section A Receipts and payments** **Unrestricted Endowment Restricted funds Total funds funds funds to the nearest to the nearest £ to the nearest £ to the nearest £ £** **A1 Receipts** Grant **78,647.02 - - 78,647.02** Fees **14,676.78 - - 14,676.78 - -** Deposit Interest **-** Fundraising **623.29 - - 623.29** Other **9,008.30 - - 9,008.30** Snacks **355.00 - - 355.00 - - - -** _**Sub total** (Gross income for_ **103,310** _AR)_ **[ 103,310 ] A2 Asset and investment sales, (see table). - - - - - - - -** _**Sub total**_ **-** _**Total receipts**_ **103,310 - - 103,310 A3 Payments** ~~=~~ Wages ~~—~~ **48,534.64** ~~===~~ **48,534.64** Pension **4,752.93 4,752.93** Rent **6,647.50 6,696.44** Running Costs **479.53 430.59** Stationery **758.13 758.13** Trips / Activities **1,165.15 1,165.15** Other **978.04 978.04** Rising 5's Insurance **761.50 761.50** Fees HMRC **6,755.62 6,755.62** Training **381.44 381.44** DBS **126.51 - - 126.51 - - - - - - - -** _**Sub total**_ **71,340.99 - - 71,340.99 A4 Asset and investment purchases, (see table)** Assets **1,604.01 - - 1,604.01 - - - -** _**Sub total**_ **1,604.01 - - 1,604.01** ~~SS~~ |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|**72,945**|**72,945**|**72,945**|**72,945**|**72,945**|**72,945**|| |---|---|---|---|---|---|---|---| ||||||||| ||||**-**||**-**||| ||**-**||**-**|
|**-**||**-**| ||||**-**||**-**||**-**| ||**25,677.79**||**-**||**-**||| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B4 Assets retained for the**
**charity’s own use**
**B2 Other monetary assets**
**B3 Investment assets**
**B1 Cash funds**|**_Total cash funds_**
**Details**
Main Account
Fundraising Account
SEND Account
**Details**|**_Total cash funds_**
**Details**
Main Account
Fundraising Account
SEND Account
**Details**|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted funds**
**to nearest £**| |---|---|---|---|---|---| ||||||**-**| ||||||**-**| ||||||**-**| ||||**-**||**-**| ||||||**Restricted funds**
**to nearest £**| ||||**-**||**-**| ||||**-**||**-**| ||||**-**||**-**| ||||**-**||**-**| ||||**-**||**-**| ||||**-**||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||**Details**||**Fund to which**
**asset belongs**||**Cost (optional)**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| ||||||**-**| |||||**-**| |---|---|---|---|---| |**Details**||**Fund to which**
**liability relates**||**Amount due**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |
Signature||Print Name||| |||Sarah Boughey||| |||Amy Nicholls||| ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees **CC16a** ## **Last year** **to the nearest £** **52,554 15,269 - 6 1,970 2,511 - -** **72,310** **72,310** **57,559 4,561 4,590 544 486 384 2,540** **679 506 7,686 273 - - - 79,808** **1,132 - 1,132** **80,940** **8,630 - 14,084 5,454** **Endowment funds to nearest £** **15,906 4,745 5,027 25,678** **Endowment funds to nearest £** **-** **Current value (optional)** **-** **Current value (optional)** **-** **When due (optional)** Date of approval 16.5.2025 **Jun-25** CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to the trustees YARDLEY GOBION PRE-SCHOOL On accounts for the yo8T end 202&2024 Charlty no (If any) 1038629 Set out on pages I report to the trustees on my examinati￿ of th8 acclwnts of the above charity (Ihe Trust.) for the year ended Respon$lbllltles and basls of report accounts in accordance requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my exarninalion of Ihe T￿￿r3 accounts carried out under seclion 145 of the 2011 Act and in carryiThJ out my examination. I have folltrwed all the applicable Directions gNen by the Charity Comrnissi under sertion 145(5)(b) of the A¢X. Independent tThe chanty's gw income exceeded £250.(XJO and l am qualified to examlnerfs ststement urthrtake the examination by being a qualified member of [Insert name of applicable listed body]]. Delete [ ] rf not applicable. I have c4Jnpleted my examination. I confirni that no m*rial matters have come to my attention in connectton with examinalion than that disdosed bekm ") whith gives me cause to believe that in. any matwial the accounting records were not kept in ac¢wdance with sertion 130 of the Charities Acl; or the accounts did not accord with the acCou￿n9 records; or the accounts did not corn￿ with ￿ applicable roquirements ¢onceming the fomi and content of accounts set (Art in the Charities (Accounts and Reports) Regulations 2008 rthr Ihan any requirement that the ac¢ounts give a Irue and fairf vi*w which is noi a matter considered as part of an independent examination. I have no conce￿ and have ¢(xn8 auoss rK) other matters in connethn with the examin￿lOn to which attention should be drawn in this report in order to enable a Fxoper understsnding of the accounts to bo reathed. te xds in tha br8ckels rf they do not apply. Slgned: JUNE 2025 S14kA7rtJ Dts 0*47k/41 cb.Jé-. Oct 2018 ER Addr￿. YARDLEY GOBION. TOWCESTER Section B Disclosure Only complete if the examiner nèeds to highlight matenal matters of concem (see CC32, Irrtlependent examination of charity accourrt8: directK>ns arKI guidance for examiner8). Glve horn brlef detsils of any ftems that the 6xamlnor wlshe8 to dlsclose. NIA hjo Oct 2018 IER