WPSA Trustees Annual Report 2018-2019 Charity no 10385931243
WPSA Trustees’ Report 2019
Westbury Park School Association
Trustees Annual Report for the year ended 31st August 2020
The Trustees of the Westbury Park Association (WPSA) present their annual report in accordance with Part VI of the Charities Act 1993 and applicable regulations. The names of the Trustees are listed later in the report.
WPSA structure, aims and objectives
The WPSA is a registered charity run by the Trustees, who are parents of children, or staff at Westbury Park Primary School. The membership of the Association comprises all parents and / or guardians of pupils attending the school and all the staff. The Officers and Ordinary Committee Members (the Trustees) are elected on an annual basis at the AGM.
The WPSA operates in accordance with its Constitution, with the main objective of advancing the education of pupils in the school. This is achieved through:
-
Raising funds to enhance available facilities and resources in the school
-
curriculum;
-
Developing a sense of community within the school;
-
Supporting the school’s links with the wider community.
All parents, carers and staff are automatically members of the WPSA.
Class Representatives (two to four volunteers from each year group) also play a key role in the operation of the WPSA. They are responsible for:
-
forwarding WPSA emails to their year groups;
-
running one cake sale per year;
-
organising one annual fundraising event;
-
producing craft items to sell at the Christmas Bazaar;
-
promoting the WPSA generally and encouraging people to volunteer.
Review of 2019/20
At the beginning of the year, the school and the WPSA agreed a proposal for focused fundraising, to determine how funds raised would be spent and when they would be required. The result was an agreed set of funding objectives outlining enrichment activities / resources needed by the school, the amount of money required and when.
However, due to the covid pandemic, some of the fundraising events planned for March 2020 could not be held. Despite this, thanks to the dedication of the committee and the fantastic support of parents, carers and staff, the WPSA raised £20,789 (£38,603 gross of expenses incurred at the fund raising events).
| WPSA Finances 2019/2020 Funds at start of year £19,224 Net funds raised Donations to School Other expenses Net receipts/(payments) Funds at end of year £16,821 |
£20,789 (£38,603 gross of expenses) £(22,945) £(246) £(2,402) |
|---|---|
The WPSA once again organised a wide range of social events, which were enjoyed by many within the school community.
Funding Objectives
The School Leadership Team identified the 2019/20 funding objectives in support of the School priorities, which included ICT, focus on the People, Places and Beliefs curriculum, year group enrichments activities and development of the playground. The objectives, which were agreed by the WPSA Committee are set out below.
| IT infrastructure Upgrade Improving and enhancing the playground environment Developing community an enriching the curriculum Year group enrichment activities or speakers (£300 per year group) Total Funding Target |
Budget £8,000 £8,000 £2,000 £2,800 £20,800 |
|---|---|
The actual donations made to the school in years 2019/20 were as follows:
| General Donations inc Cake Sales Year Group Enrichment IT Upgrade Playground House Development/Enrichment Toilets Total |
£1,271 £2,800 £7,540 £8,421 £823 £2,090 £22,945 |
|---|---|
Fundraising Activities
Funds were raised from the following activities:
-
Regular Donations;
-
Sales and Promotions;
-
Events; and
-
Individual Sponsorship
Regular Donations
Parents are able to make regular monthly, quarterly or even annual financial donations to the WPSA. Gift Aid is claimed for any donations made by UK Taxpayers. Sales and Promotions
The WPSA provides a uniform shop, through an external online provider, Mapac. The price of each item includes a small mark up, which is paid monthly to the WPSA (minus a percentage charge for credit /debit card payments) by the online provider. Uniform income of £560.29 was earned during 2019/20, but not received from the third party Mapac until year ending 2020/21.
Throughout the year, the WPSA organizes cake sales and during the summer there are weekly ice lolly sales. In the lead-up to Christmas, the WPSA organises the sale of:
-
Cards and mugs -printed with winter scenes designed by the children;
-
Christmas wrapping paper; and
-
Christmas Trees at the Christmas Bazaar.
Parents, carers and staff can fundraise for the WPSA whilst they shop online through Easyfundraising, which donate a percentage of sales to our charity.
Events
There is a wonderful sense of community at Westbury Park School and amazing support for fundraising events. Throughout the year there were events for all ages and tastes including:
For the children:
-
A lively disco;
-
A magic show.
For the adults:
-
An ball to celebrate to the 125[th] anniversary of Westbury Park School, which raised a fabulous £10,116 through ticket sales and an auction on the night.
-
An evening quiz
For all the family:
-
The Christmas Fair
-
Unfortunately the Summer Festival, WestFest was unable to go ahead due to covid restrictions.
Sponsorship
The Family events received sponsorship from local businesses.
WPSA in the Community
The WPSA reinforced the school’s links with the wider community by:
-
Helping to promote the Westbury Park Festival.
-
One of the parents of at the school created beautiful window decorations that formed part of a Christmas Nativity Trail in partnership with St Albans Church.
Thank you
The WPSA Trustees would like to take this opportunity to thank all the people who gave their time and their talents so generously last year. The WPSA relies on the hard work and enthusiasm of many within the school community and their efforts are hugely appreciated.
In particular, our thanks go to the extraordinarily patient staff in the school office, Mr. Bamber, Head Teacher and Mrs Clark (Deputy Head Teacher).
A number of parents have dedicated much of their spare time to fulfilling the key roles on the WPSA committee over the past few years. We would especially like to thank the Ordinary Members who all stepped down as Committee Members autumn 2019.
Legal and Administrative Information
Westbury Park School Association is a registered charity, number 1038593. Its principle address is Westbury Park School, Bayswater Avenue, Bristol, BS6 7NU.
The members of the committee during the financial year 2019/20, who were responsible for the management and control of the charity, were as follows:
Sally Wootten Chair Rachel Session-Hodges Vice Chair (resigned AGM Nov-20) Hugo Gallery Treasurer Maria Velecela Vice Treasurer Kate Hawkins/Sharon Backes Communications (SB resigned AGM Nov-20) Annabel Fletcher Secretary Helen Clarke Teacher Rep Mr Bamber Principal Emma Stirk Events Katherine Gould/Fiona Greener Uniform Sales Zoe Everson Sponsorship
Trustees: Sally Wootten, Hugo Gallery
Bank: The WPSA banks with Lloyds Bank, Westbury-on-Trym, Bristol
The WPSA has a reserve limit of £5,000. This buffer is to make sure there is always enough cash available to fund future fund raising events. Anything over and above £5,000 can be donated to the school in line with their funding objectives.
Independent Examiner: Mr Mark Campion Smith
WPSA 2019/20
Accounts Summary
| WPSA 2019/20 Accounts Summary |
||||||
|---|---|---|---|---|---|---|
| Receipts and Payments for the Year Ending 3 | 1 | st August 2020 ear to 31 Aug 2020 £ £ 1,508 10,116 - 1,209 - 539 4,823 771 - - - 4 - 1,544 274 - - - 20,789 22,945 22,945 246 246 (2,402) As at 31 Aug 2020 £ £ 3,459 13,323 40 16,821 - |
Y | ear to 31 Aug 2019 £ £ 945 - 165 1,184 541 579 6,193 550 261 651 567 1 769 1,446 158 862 5,210 20,082 24,584 24,584 256 256 (4,758) As at 31 Aug 2019 £ £ 16,285 2,898 40 19,224 |
Variance £ £ 563 10,116 (165) 25 (541) (40) (1,370) 221 (261) (651) (567) 3 (769) 99 (158) (862) (5,210) 433 (1,639) (1,639) (10) (10) 2,082 Variance £ £ (12,827) 10,424 - (2,402) |
|
Fund Raising net of expenses Adult Quiz Ball Bring and Buy Sale Cake Sales Charities Trust Christmas Cards & Wrap Christmas Fayre Donations Easy Fundraising Gift Aid Claim Ice Lollies Interest Kids Bingo Kids Disco Magic Show Redland May Fair Uniform Westfest Donations to School and Other Payments Donations to School Other Expenses Difference in Receipts and (Payments) Assets & Liabilities as at 31st August 2019 Current Account Savings Account Cash Cake Sale Float Total Assets Check P&L to B/S Movement |
Y |
|||||
£ 3,459 13,323 40 |
£ 16,285 2,898 40 |
|||||
| (2,402) | ||||||
WPSA 2019/20 Accounts Summary
| WPSA 2019/20 Accounts Summary |
||||
|---|---|---|---|---|
| Receipts and Payments Notes Receipts Fundraising Income 1 Gift Aid 2 Uniform Income 3 Other Income 4 Payments Fundraising Expense 1 Uniform Expense 3 Other Expenses 5 Donations to School 6 Difference in Receipts and Payments Assets & Liabilities Bank Current Account 7 Savings Account 7 Cash Cash Cake Sale Float 7 Total Assets Check |
Year to 31 Au | g 2020 £ - £38,603 - £41,005 (£2,402) £ £16,821 £0.00 |
Year to 31 Aug | 2019 £ |
£ £37,828 £775 £17,814 £246 £22,945 £ £3,459 £13,323 £40 |
£ £25,265 £651 £862 £1,092 £7,788 £256 £24,584 £ £16,285 £2,898 £40 |
|||
| £27,870 | ||||
| - |
||||
| £32,628 | ||||
| (£4,758) | ||||
| £ |
||||
| £19,224 | ||||
| £0.00 |
| 1 2 3 4 5 6 7 |
Notes Fundraising Income and Expenditure Adult Quiz Westfest Cake Sales Christmas Cards & Wrap Christmas Fayre Cinema Trip John Ashby / Comedy and Curry Easy Fundraising Strictly incl bucket donations Kids Bingo Kids Disco Redland May Fair Ice Lollies Bring and Buy Sale Ball Circus Magic Show Relating to prior year Gift Aid Claim Uniform Sales Purchases Profit Other Income Gift Aid Personal Donations Charities Trust Interest Other Donations Other Exps AGM Expenses Lottery Gambling License PTA Subscription/Insurance Store bins & bags Money Belts / Stationary Other Total Expenditure Donations to school Cake Sales General Year Group Enrichment Chrome Books School Reorganisation Playground Toilets Anti-Bullying House Development / Extra curriculum Mosiac 125th Anniversary PA system for hall Wills Walk IT Upgrade Other Assets Cash at Bank Current Account Savings Account Cash Cash Cake Sale Float Other Uniform Stock (cost) |
Year to 31 Aug 2020 Income Expense Profit £ £ £ £1,649 £141 £1,508 - £1,209 £1,209 £571 £32 £539 £7,475 £2,652 £4,823 - - - - - £2,625 £1,080 £1,544 - - - £23,791 £13,675 £10,116 - £508 £234 £274 - £37,828 £17,814 £20,014 - - - £ - - - - £420 - £4 £351 £775 - £39 £207 £246 - £922 - £2,800 - - £8,421 £2,090 - £823 - - - £7,540 £350 £22,945 - £3,459 £13,323 £40 - £16,821 - |
Year to 31 Aug 2019 |
|---|---|---|---|
| Income Expense Profit £ £ £ £1,396 £451 £945 £8,551 £3,341 £5,210 £1,184 - £1,184 £579 - £579 £8,707 £2,515 £6,193 - - - - - - £261 - £261 - - - £876 £108 £769 £2,505 £1,059 £1,446 £158 - £158 £882 £315 £567 £165 - £165 - - - - - - - - - - - - |
|||
| £25,265 £7,788 £17,476 |
|||
| - - - |
|||
| £ £651 - £862 £862 - - £420 £541 £1 £130 £1,092 - - £20 £117 - - £119 £256 - £1,190 £1,710 £2,800 £5,400 - £6,407 - - £2,000 £3,160 £1,660 £257 £24,584 - £16,285 £2,898 £40 - £19,224 - |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to tho trustoe81 members of Westbury Pafk School Associatton On accounts for the year ended 3110812020 Charlty no (If any) 1038593 Sot out on pages I report to thè trustees on my examination of the accounts of the above Charity ('the Trust.) for the year ended Rèsponslbllltles and basls of report As the chaiity's trustees, you are responsible for the preparation of th8 accounts in accordan with the requirements of the Charities Act 2011 Acr). I rekx)rt in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the appli¢able Directions given by the Charity Commission under section 145(5)(b) of the AGt. Independent rrhe charity's gross in¢ome exceeded £250.CK)O and l am qualffied to examlnerfs ststement undertake the examination by being a qualFfied member of linsert nam6 of applicable listed bodyll. Delete [ ] rfnot appliGable. I have completed my examination. I confimi that no material matters have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to b81ieve that in. any material respect: the accounting records were not kept in ac¢ordanc8 with section 130 of the Charities Act., or the accounts did not accord wtti the accounting records; or the accounts did not comply with the applicable requirements conceming the forn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view vthich is not a matter considered as part of an independent examination. I have no concems and have come across no other matters in oJnne¢tion th the examination to which att8ntion should be drawn in this report in order to enable a proper understanding of the acc4)unts to be rea¢h8d. . Pleas8 delete the w0S in the brackets if they do not apply. Slgned: 2710é 2dZI F4ML CAMI IOKJ _gMifi4. .Relevant profes$lonal quallflcatlon(•) or body IER Oct 2018
(If any): Addre$8: 1 Downs Pofk & ¥ Section B Disclosure Only rnplete rf the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity a¢Gounts: directions and guidanc for examiners). Glvo here brfef detalls of any Item8 that Ihe examlner wlshe$ to discloso. IER Oct 2018