WPSA Trustees Annual Report 2018-2019 Charity no 10385931243
## WPSA Trustees’ Report 2019
Westbury Park School Association
## **Trustees Annual Report for the year ended 31st August 2020**
The Trustees of the Westbury Park Association (WPSA) present their annual report in accordance with Part VI of the Charities Act 1993 and applicable regulations. The names of the Trustees are listed later in the report.
## **WPSA structure, aims and objectives**
The WPSA is a registered charity run by the Trustees, who are parents of children, or staff at Westbury Park Primary School. The membership of the Association comprises all parents and / or guardians of pupils attending the school and all the staff. The Officers and Ordinary Committee Members (the Trustees) are elected on an annual basis at the AGM.
The WPSA operates in accordance with its Constitution, with the main objective of advancing the education of pupils in the school. This is achieved through:
- Raising funds to enhance available facilities and resources in the school
- curriculum;
- Developing a sense of community within the school;
- Supporting the school’s links with the wider community.
All parents, carers and staff are automatically members of the WPSA.
Class Representatives (two to four volunteers from each year group) also play a key role in the operation of the WPSA. They are responsible for:
- forwarding WPSA emails to their year groups;
- running one cake sale per year;
- organising one annual fundraising event;
- producing craft items to sell at the Christmas Bazaar;
- promoting the WPSA generally and encouraging people to volunteer.
## **Review of 2019/20**
At the beginning of the year, the school and the WPSA agreed a proposal for focused fundraising, to determine how funds raised would be spent and when they would be required. The result was an agreed set of funding objectives outlining enrichment activities / resources needed by the school, the amount of money required and when.
However, due to the covid pandemic, some of the fundraising events planned for March 2020 could not be held. Despite this, thanks to the dedication of the committee and the fantastic support of parents, carers and staff, the WPSA raised £20,789 (£38,603 gross of expenses incurred at the fund raising events).
|**WPSA Finances 2019/2020**
Funds at start of year
**£19,224**
Net funds raised
Donations to School
Other expenses
Net receipts/(payments)
Funds at end of year
**£16,821**|£20,789 (£38,603 gross of expenses)
£(22,945)
£(246)
**£(2,402)**|
|---|---|
The WPSA once again organised a wide range of social events, which were enjoyed by many within the school community.
## **Funding Objectives**
The School Leadership Team identified the 2019/20 funding objectives in support of the School priorities, which included ICT, focus on the People, Places and Beliefs curriculum, year group enrichments activities and development of the playground. The objectives, which were agreed by the WPSA Committee are set out below.
|IT infrastructure Upgrade
Improving and enhancing the playground environment
Developing community an enriching the curriculum
Year group enrichment activities or speakers (£300 per year group)
**Total Funding Target**|**Budget**
£8,000
£8,000
£2,000
£2,800
**£20,800**|
|---|---|
The actual donations made to the school in years 2019/20 were as follows:
|General Donations inc Cake Sales
Year Group Enrichment
IT Upgrade
Playground
House Development/Enrichment
Toilets
Total|£1,271
£2,800
£7,540
£8,421
£823
£2,090
**£22,945**|
|---|---|
## **Fundraising Activities**
Funds were raised from the following activities:
- Regular Donations;
- Sales and Promotions;
- Events; and
- Individual Sponsorship
## **Regular Donations**
Parents are able to make regular monthly, quarterly or even annual financial donations to the WPSA. Gift Aid is claimed for any donations made by UK Taxpayers. Sales and Promotions
The WPSA provides a uniform shop, through an external online provider, Mapac. The price of each item includes a small mark up, which is paid monthly to the WPSA (minus a percentage charge for credit /debit card payments) by the online provider. Uniform income of £560.29 was earned during 2019/20, but not received from the third party Mapac until year ending 2020/21.
Throughout the year, the WPSA organizes cake sales and during the summer there are weekly ice lolly sales. In the lead-up to Christmas, the WPSA organises the sale of:
- Cards and mugs -printed with winter scenes designed by the children;
- Christmas wrapping paper; and
- Christmas Trees at the Christmas Bazaar.
Parents, carers and staff can fundraise for the WPSA whilst they shop online through Easyfundraising, which donate a percentage of sales to our charity.
## **Events**
There is a wonderful sense of community at Westbury Park School and amazing support for fundraising events. Throughout the year there were events for all ages and tastes including:
For the children:
- A lively disco;
- A magic show.
For the adults:
- An ball to celebrate to the 125[th] anniversary of Westbury Park School, which raised a fabulous £10,116 through ticket sales and an auction on the night.
- An evening quiz
For all the family:
- The Christmas Fair
- Unfortunately the Summer Festival, WestFest was unable to go ahead due to covid restrictions.
## **Sponsorship**
The Family events received sponsorship from local businesses.
## **WPSA in the Community**
The WPSA reinforced the school’s links with the wider community by:
- Helping to promote the Westbury Park Festival.
- One of the parents of at the school created beautiful window decorations that formed part of a Christmas Nativity Trail in partnership with St Albans Church.
## **Thank you**
The WPSA Trustees would like to take this opportunity to thank all the people who gave their time and their talents so generously last year. The WPSA relies on the hard work and enthusiasm of many within the school community and their efforts are hugely appreciated.
In particular, our thanks go to the extraordinarily patient staff in the school office, Mr. Bamber, Head Teacher and Mrs Clark (Deputy Head Teacher).
A number of parents have dedicated much of their spare time to fulfilling the key roles on the WPSA committee over the past few years. We would especially like to thank the Ordinary Members who all stepped down as Committee Members autumn 2019.
## **Legal and Administrative Information**
Westbury Park School Association is a registered charity, number 1038593. Its principle address is Westbury Park School, Bayswater Avenue, Bristol, BS6 7NU.
The members of the committee during the financial year 2019/20, who were responsible for the management and control of the charity, were as follows:
Sally Wootten Chair Rachel Session-Hodges Vice Chair (resigned AGM Nov-20) Hugo Gallery Treasurer Maria Velecela Vice Treasurer Kate Hawkins/Sharon Backes Communications (SB resigned AGM Nov-20) Annabel Fletcher Secretary Helen Clarke Teacher Rep Mr Bamber Principal Emma Stirk Events Katherine Gould/Fiona Greener Uniform Sales Zoe Everson Sponsorship
Trustees: Sally Wootten, Hugo Gallery
Bank: The WPSA banks with Lloyds Bank, Westbury-on-Trym, Bristol
The WPSA has a reserve limit of £5,000. This buffer is to make sure there is always enough cash available to fund future fund raising events. Anything over and above £5,000 can be donated to the school in line with their funding objectives.
Independent Examiner: Mr Mark Campion Smith
## **WPSA 2019/20**
## **Accounts Summary**
|**WPSA 2019/20**
**Accounts Summary**|||||||
|---|---|---|---|---|---|---|
|**Receipts and Payments for the Year Ending 3**|**1**|**st August 2020**
**ear to 31 Aug 2020**
£
£
1,508
10,116
-
1,209
-
539
4,823
771
-
-
-
4
-
1,544
274
-
-
-
**20,789**
22,945
**22,945**
246
**246**
**(2,402)**
**As at 31 Aug 2020**
**£**
**£**
3,459
13,323
40
**16,821**
-|**Y**|**ear to 31 Aug 2019**
£
£
945
-
165
1,184
541
579
6,193
550
261
651
567
1
769
1,446
158
862
5,210
**20,082**
24,584
**24,584**
256
**256**
**(4,758)**
**As at 31 Aug 2019**
**£**
**£**
16,285
2,898
40
**19,224**|**Variance**
£
£
563
10,116
(165)
25
(541)
(40)
(1,370)
221
(261)
(651)
(567)
3
(769)
99
(158)
(862)
(5,210)
**433**
(1,639)
**(1,639)**
(10)
**(10)**
**2,082**
**Variance**
**£**
**£**
(12,827)
10,424
-
**(2,402)**||
|
**Fund Raising net of expenses**
Adult Quiz
Ball
Bring and Buy Sale
Cake Sales
Charities Trust
Christmas Cards & Wrap
Christmas Fayre
Donations
Easy Fundraising
Gift Aid Claim
Ice Lollies
Interest
Kids Bingo
Kids Disco
Magic Show
Redland May Fair
Uniform
Westfest
**Donations to School and Other Payments**
Donations to School
Other Expenses
**Difference in Receipts and (Payments)**
**Assets & Liabilities as at 31st August 2019**
Current Account
Savings Account
Cash Cake Sale Float
**Total Assets**
Check P&L to B/S Movement|
**Y**||||||
||||||||
|||
**£**
3,459
13,323
40||
**£**
16,285
2,898
40|||
|||||||**(2,402)**|
||||||||
## **WPSA 2019/20 Accounts Summary**
|**WPSA 2019/20**
**Accounts Summary**|||||
|---|---|---|---|---|
|**Receipts and Payments**
**Notes**
**Receipts**
Fundraising Income
**1**
Gift Aid
**2**
Uniform Income
**3**
Other Income
**4**
**Payments**
Fundraising Expense
**1**
Uniform Expense
**3**
Other Expenses
**5**
Donations to School
**6**
**Difference in Receipts and Payments**
**Assets & Liabilities**
**Bank**
Current Account
**7**
Savings Account
**7**
**Cash**
Cash Cake Sale Float
**7**
**Total Assets**
Check|**Year to 31 Au**|**g 2020**
**£**
-
**£38,603**
-
**£41,005**
**(£2,402)**
**£**
**£16,821**
£0.00|**Year to 31 Aug**|**2019**
**£**
|
||
**£**
£37,828
£775
£17,814
£246
£22,945
**£**
£3,459
£13,323
£40||
**£**
£25,265
£651
£862
£1,092
£7,788
£256
£24,584
**£**
£16,285
£2,898
£40||
|||||**£27,870**|
|||||-
|
|||||**£32,628**|
||||||
|||||**(£4,758)**|
|||||**£**
|
|||||**£19,224**|
||||||
|||||£0.00|
|**1**
**2**
**3**
**4**
**5**
**6**
**7**|**Notes**
**Fundraising Income and Expenditure**
Adult Quiz
Westfest
Cake Sales
Christmas Cards & Wrap
Christmas Fayre
Cinema Trip
John Ashby / Comedy and Curry
Easy Fundraising
Strictly incl bucket donations
Kids Bingo
Kids Disco
Redland May Fair
Ice Lollies
Bring and Buy Sale
Ball
Circus
Magic Show
Relating to prior year
**Gift Aid Claim**
**Uniform**
Sales
Purchases
**Profit**
**Other Income**
Gift Aid
Personal Donations
Charities Trust
Interest
Other Donations
**Other Exps**
AGM Expenses
Lottery Gambling License
PTA Subscription/Insurance
Store bins & bags
Money Belts / Stationary
Other
Total Expenditure
**Donations to school**
Cake Sales
General
Year Group Enrichment
Chrome Books
School Reorganisation
Playground
Toilets
Anti-Bullying
House Development / Extra curriculum
Mosiac 125th Anniversary
PA system for hall
Wills Walk
IT Upgrade
Other
**Assets**
**Cash at Bank**
Current Account
Savings Account
**Cash**
Cash Cake Sale Float
**Other**
Uniform Stock (cost)|**Year to 31 Aug 2020**
**Income**
**Expense**
**Profit**
**£**
**£**
**£**
£1,649
£141
£1,508
-
£1,209
£1,209
£571
£32
£539
£7,475
£2,652
£4,823
-
-
-
-
-
£2,625
£1,080
£1,544
-
-
-
£23,791
£13,675
£10,116
-
£508
£234
£274
-
**£37,828**
**£17,814**
**£20,014**
-
-
-
**£**
-
**-**
-
-
£420
-
£4
£351
**£775**
-
£39
£207
**£246**
-
£922
-
£2,800
-
-
£8,421
£2,090
-
£823
-
-
-
£7,540
£350
**£22,945**
-
£3,459
£13,323
£40
-
**£16,821**
-|**Year to 31 Aug 2019**|
|---|---|---|---|
||||**Income**
**Expense**
**Profit**
**£**
**£**
**£**
£1,396
£451
£945
£8,551
£3,341
£5,210
£1,184
-
£1,184
£579
-
£579
£8,707
£2,515
£6,193
-
-
-
-
-
-
£261
-
£261
-
-
-
£876
£108
£769
£2,505
£1,059
£1,446
£158
-
£158
£882
£315
£567
£165
-
£165
-
-
-
-
-
-
-
-
-
-
-
-|
||||**£25,265**
**£7,788**
**£17,476**|
||||-
-
-|
||||**£**
**£651**
-
£862
**£862**
-
-
£420
£541
£1
£130
**£1,092**
-
-
£20
£117
-
-
£119
**£256**
-
£1,190
£1,710
£2,800
£5,400
-
£6,407
-
-
£2,000
£3,160
£1,660
£257
**£24,584**
-
£16,285
£2,898
£40
-
**£19,224**
-|
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examinerfs report on the
accounts
Section A
Independent Examiner's Report
Report to tho trustoe81
members of
Westbury Pafk School Associatton
On accounts for the year
ended
3110812020
Charlty no
(If any)
1038593
Sot out on pages
I report to thè trustees on my examination of the accounts of the above
Charity ('the Trust.) for the year ended
Rèsponslbllltles and
basls of report
As the chaiity's trustees, you are responsible for the preparation of th8
accounts in accordan with the requirements of the Charities Act 2011
Acr).
I rekx)rt in respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the appli¢able Directions given by the Charity Commission
under section 145(5)(b) of the AGt.
Independent rrhe charity's gross in¢ome exceeded £250.CK)O and l am qualffied to
examlnerfs ststement undertake the examination by being a qualFfied member of linsert nam6 of
applicable listed bodyll. Delete [ ] rfnot appliGable.
I have completed my examination. I confimi that no material matters have
come to my attention in connection with the examination (other than that
disclosed below ') which gives me cause to b81ieve that in. any material
respect:
the accounting records were not kept in ac¢ordanc8 with section 130
of the Charities Act., or
the accounts did not accord wtti the accounting records; or
the accounts did not comply with the applicable requirements
conceming the forn and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fairf view vthich is not a matter
considered as part of an independent examination.
I have no concems and have come across no other matters in oJnne¢tion
th the examination to which att8ntion should be drawn in this report in
order to enable a proper understanding of the acc4)unts to be rea¢h8d.
. Pleas8 delete the w0S in the brackets if they do not apply.
Slgned:
2710é
2dZI
F4ML CAMI IOKJ _gMifi4.
.Relevant profes$lonal
quallflcatlon(•) or body
IER
Oct 2018
(If any):
Addre$8:
1 Downs Pofk & ¥
Section B
Disclosure
Only rnplete rf the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity a¢Gounts: directions and
guidanc for examiners).
Glvo here brfef detalls of
any Item8 that Ihe
examlner wlshe$ to
discloso.
IER
Oct 2018