PRIMROSE HILL NURSERY ANNUAL GENERAL MEETING Held at Nursery 3.25pm Wednesday 27th November 2024 Those Present: Katherine Brown (Manager and Nominated Person), Natasha Andrzejuk-smith, Amanda Mason, Kayleigh Lewis, Gillian Vaughan, Joanne Lewis, Amy Biddle. Apologles: Rachel Yeomans, Cath Chamberlin (Admlnistrator), Klrstl Hardman, Rhianna Hughes. I. READING OF LAST YEAR'S AGM MINUTES Minutes of last year's AGM have been read by the committee and were approved as a correct reflection of the meetin8. MANAGER'S REPORT Katherine gave the Managerfs Report, including Health and Safety, SEND, Finance, Occupancv, Staffing and safeguarding. OFSTED Last year we had our flrst Ofsted Inspection with new management, new staff members, post-covid and with a new InspL*Ction frameworkl We're extremely proud of the results as the Nursery was awarded an Ofsted 'Good' overall. with 'Outstanding' judgements in two of the four areas inspected. The inspector spent the whole day with us, speaking to the staff, children and families who attended and takin8 into accoijnt all their views. She praised the children saying, 'Children behave extremely well and develop positive attitudes. It is important to us that the Nursery is a welcomin8 and safe place for all children and the Inspector recognised this saying, "Relationships are warm, friendly and affectionate. Staff help new children to feel safe as they settle into nursery life." We are thankful for the community we have at Primrose Hill Nursery. Each member of staff and every one of our children tind the families that attend, contribute to making our nursery the warm and welcoming place it is. STAFF I would like to say a big thank you to all our staff. All the staff work hard to keep the nursery running as usual and offeriiig a safe and welcoming place for the children to play and learn.
There were a few changes this year, Chrissy decided to take a step back and become bank staff. Lauren took on the playleader role and has started her Level 5 apprenticeship this term. Lauren has also taken on the role of SENCO. Becky 15 in the process of completing her Level 3 apprenticeship and is just waiting for her end point assessment. OCCUPANCY At the end of the academic year, we had 18 children leave us to start school. As this was a smaller cohort than last year, the majority of the children got their first choice. We met and worked with all the different Reception TeachiJrs to help support all the children's transitions. Our occupancy rates over the year were lower than previous years (Autumn Term 69%, Spring Term 86% and Summer Term 93%). We had 17 families using the Government funded 30 hrs, althou8h some were not taking up the full 30 hours, 6 families using the working parent's entitlement for two year olds in the summer and 6 children using Achleving 2 year old funding. With the introduction of the early years funding for two-year-olds of working parents in April, we had a lot of interest. However, due to the size of the settin8 we are restricted in the number of two-year-olds we can accommodate at any one time and as we were full, some children started at different settings, this has had an irnpart on the number of children starting with us in September. This academic year we currently have 20 children who will be going to School in September 2024, and 15 children in the yi)unger age group (going to school in Sept 25/26) and 2 in our youngest age 8roup180in8 to school in Sept 261271. We have 12 families using the Government 30-hour fundin& although again not all are taking up all the 30 hours. We also have 9 children usin8 the working parent's entitlement for two- vear-olds and 3 children usin8 the Achieving-two-year-old funding and I child using the 9month 24months worki1i8 parent's funding. Over the summer we had a number of parents who had booked to start in September, withdraw their place so although we were expectin8 a higher occupancy at the start of this term, it is slightly reduced at 78%. We may niJed to consider a registration fee as we had turned families away, only to find that we now have space. Due to our Provider Agreement with the LA, this would need to be refundable for funded families unce they start. SAFEGUARDING Safeguarding is always a top priority of the nursery and all staff are trained in recognising and responding to Signs and symptoms of all forms of abuse. Some staff updated their Prevent Duty training this term and will also be COTYipleting the Safeguarding refresher course next term. As manager and the Designated Safeguarding Lead, l ensure that all relevant safeguarding meetings are attended by the most suitable staff member to ensure that the needs of the children are being met. HEALTH & SAFETY REPORT 2023 - 2024 Thankfully we have not had any significant accidents/incidents over the last academic year. General accidents have been analysed and no accident "hot spots" were identified this time. The changes made to the lay out and supervision in these spaces has helped to reduce the number of accidents happenin8 in
these areas. The nursery was reorganised over the summer holidays to open the space for children to play and gain more clearance around tables and chairs to again reduce the number of trips and falls inside. We have a smallL>r number of children with Food Allergies/intolerances/dietary preferences this year. To avoid cross contamination, we are ensuring these children's snacks are prepared first and they are provided on indiiftidual plates. This year we have moved from placemats to plates for all children for ease of cleaning and drying. Risk assessments and Health and Safety policies have been updated. Updates include the safe supeniision of children on our new outdoor play equipment. PAT testing was completed in October 2024 and the Fire extinguishers were serviced alongside the schools in the Summer of 2024. Repairs have been made to our new equipment after the slide and pump were broken soon after installation. Repairs have been made to the fence and one of the toilets. Fire evacuation [rocedureS were revlewed, and it was felt that the process could be sped up by keeping the register (with emergency contact details included in the file), children's medication and the First Aid Kit in the conservatory, close to the emergency exit. Shelves have been added to the conservatory to ensure these are safely stored out of the children's reach. The register and emergency contacts are locked away overnight ensuring compliance with GDPR. After a fire drill this academic year, we have decided that the register, first aid kit, any medication and a phone must be taken each time all staff are out on the playground. A number of 5tafF have updated their Basic Food Hygiene and Manual Handling training this term. All staff will need to renew their First Aid training in the Summer of 2025. Laura Hopson Health and Safet'i Officer SATISFAcfioN SURVEY 202312024 RESULTS This was sent oijt to all our parents, not just those whose children would be leaving u5. We had 20 responses out of a possible 35 families. All the information has been collated and evaluated. The unabridged version is available on our website. We appreciate all parents/carers taking the time to complete our survey. Staff have reviewed all the comments and (liscussed how we can improve on any of the issues raised. We are aware that some parents would lil;e more obsep4ations made on their children, but we feel that we have to have a balance between spending time writing observations and actually spending time with the children. This academic ypar we also sent out a survey for all our new starters. All responses were positive. We received some sijggestions about what to include in the Welcome Pack and we have also decided that it would be beneficial to have a staggered start time for new parents to allow them time to get to know their key person.
SEND REPORT 2024 Last year we had an EHCP approved for one child so that he can have one-to-one support whilst in the setting, this was t.hen increased from 15 hour5 to 30 hours in October. We had 4 other children on a 'My Plan, and made I'eferrals to both Speech & Language Therapy and SCAAS Social Communication and Autism Assessment Service where appropriate. We are aware that there is still a long waiting list for certain NHS servines, but we continue to support the children using their 'My Plans, to give them the best chances we can. From this September Lauren has taken over the SENCO role and will be supported by Katherine while she undertakes the nijcessary training. TREASURERS REPORT The accounts for year-end 31.07.24 have been complied by Griffiths Marshall. This year ended with an in-year surplus of £10,444.00 Fundraising activities raised a total of £954.00 less costs. The accounts are healthy, but numbers are down. Cath Chamberlin Treasurer. It was agreed that we would leave this surplus in the reserve pot for the time being and review this at the next meeting as i)er our Finance policy. IC?NINf nF FINANCIAL ACCOUNTS The annual accounts audited by Griffiths Marshall Ilndependent Examiners) were shared with the 8roup and these were then signed as true record. These accounts will now be sent to the Charity Commission. ELEcfioN OF NEW COMMIThEE Rachel Yeonian and Natasha stepped down as Chairperson and Committee Members. Amanda was willing to sl.'and as Treasurer and without any opposition or other candidates coming forward. Katherine Brown is a150 willing to remain on the committee as the nominated person. Katherine will support all new committee members with the completion of their DBS checks and EY2 forms as ne(.'essary. Katherine will inform Ofsted of the changes to the committee.
CHARITlf COMMISSION FOR ENGLAND AND WALES Receipts and payments accounts CC16a For the period from To 01108f2023 31107r2024 Section A R ceipts and payments Unrestricled funds Restricted fund8 Eiidowineiii fund8 Total fund8 Last ygar to th• nHrn•t £ to th• nwr••l £ to th• ngjretyt £ to th• nr•*I É to th• nwI1 £ A1 Recelpts NURSERY EDUCATICIN FUNDING CHILDRENS FEES MILK FUNDRAISING OTHER INCOME 127.364 18.382 127,364 1B.382 $36 118,352 15,042 573 585 38$ 16 16 riws Income AR) 147,252 147,252 134,937 •et an (see table). nv¢•tment 80 147,252 A3Pa mer WAGES NIC & PENSlI)N COSTS RENT OURSE FEES & TRIIINING SUBSCRIPTIONS. IN&¢TrUKANCE ADMIN COSTS REFRESHMENTS EQUIPMENT, TOYS, IIOOKS, ETC CONSUMABLES MAINTENANCE.& OT14ER COSTS Sub total 118,298 4.833 233 116,298 4,033 233 114.347 4.833 1,266 711 2,933 2,038 2,415 1.651 3.121 133.315 3,342 1.794 4,n1 1.697 3,142 136,808 3.342 1,794 4,771 1.697 3.142 136.808 A4 As8•t ond InvMlmont urcha8es 8ee L'iblè asset urchase• Sub total 136,808 136.808 133,315 Net of rnceipts/(payments) AS Trnnsfers between fund8 A6 Cash funds lamt year end Cash funds this year •nd 10. 10.444 1,622 139.502 139,502 129.058 CCXX R1 accounts {SSI 2010912024
Section B S tement of assets and liabilities at the end of the period Unre8triet•d funds to n•ar•gt £ Rostrieted funds to n•arest £ Endowment funds to ngaresi t Categorles notjll B1 Cash funds LLOYDS BANK ACCOUNT 79.278 LLOYDS FUNDRAISING ACCOUNT fj0.219 CASH BALANCE rotal cash funds 139,502 Unre8tr1cted funds to n•ar•st t RtrIcted funds to neamt £ Endowment fund8 to n•arnst £ Delai15 Fund to whleh *M•t b•lon Curr•ni v•lu• lon•1 Dclails C1 loption•ll Fund to whlch •$s•t belon UNFIESTRICTED Curr•nl valu• tlonal Doi. ALUMINIUM CONSERVATORY Cwt lopllonall 25.%XI B4 As80ts retalned for the charlty'8 own use NEW KITCHEN AND STORAGE UNITS UNRESTRICTED 7.660 Fund to which Amounl duo tion•l When du• tionAI Detai15 B5 Llabllltles Signed by one or (> Injstees on behaff of all tr InJstees Date of roval Signalure Print Name 11 / 11121F CCXX R2 accounts ISSI 20109r2024