PRIMROSE HILL NURSERY
ANNUAL GENERAL MEETING
Held at Nursery
3.25pm
Wednesday 27th November 2024
Those Present: Katherine Brown (Manager and Nominated Person), Natasha Andrzejuk-smith, Amanda
Mason, Kayleigh Lewis, Gillian Vaughan, Joanne Lewis, Amy Biddle.
Apologles: Rachel Yeomans, Cath Chamberlin (Admlnistrator), Klrstl Hardman, Rhianna Hughes.
I. READING OF LAST YEAR'S AGM MINUTES
Minutes of last year's AGM have been read by the committee and were approved as a correct
reflection of the meetin8.
MANAGER'S REPORT
Katherine gave the Managerfs Report, including Health and Safety, SEND, Finance, Occupancv,
Staffing and safeguarding.
OFSTED
Last year we had our flrst Ofsted Inspection with new management, new staff members, post-covid and
with a new InspL*Ction frameworkl We're extremely proud of the results as the Nursery was awarded an
Ofsted 'Good' overall. with 'Outstanding' judgements in two of the four areas inspected.
The inspector spent the whole day with us, speaking to the staff, children and families who attended and
takin8 into accoijnt all their views. She praised the children saying, 'Children behave extremely well and
develop positive attitudes.
It is important to us that the Nursery is a welcomin8 and safe place for all children and the Inspector
recognised this saying, "Relationships are warm, friendly and affectionate. Staff help new children to feel
safe as they settle into nursery life."
We are thankful for the community we have at Primrose Hill Nursery. Each member of staff and every one
of our children tind the families that attend, contribute to making our nursery the warm and welcoming
place it is.
STAFF
I would like to say a big thank you to all our staff. All the staff work hard to keep the nursery running as
usual and offeriiig a safe and welcoming place for the children to play and learn.

There were a few changes this year, Chrissy decided to take a step back and become bank staff. Lauren
took on the playleader role and has started her Level 5 apprenticeship this term. Lauren has also taken on
the role of SENCO.
Becky 15 in the process of completing her Level 3 apprenticeship and is just waiting for her end point
assessment.
OCCUPANCY
At the end of the academic year, we had 18 children leave us to start school. As this was a smaller cohort
than last year, the majority of the children got their first choice. We met and worked with all the different
Reception TeachiJrs to help support all the children's transitions.
Our occupancy rates over the year were lower than previous years (Autumn Term 69%, Spring Term 86%
and Summer Term 93%). We had 17 families using the Government funded 30 hrs, althou8h some were
not taking up the full 30 hours, 6 families using the working parent's entitlement for two year olds in the
summer and 6 children using Achleving 2 year old funding.
With the introduction of the early years funding for two-year-olds of working parents in April, we had a
lot of interest. However, due to the size of the settin8 we are restricted in the number of two-year-olds
we can accommodate at any one time and as we were full, some children started at different settings,
this has had an irnpart on the number of children starting with us in September.
This academic year we currently have 20 children who will be going to School in September 2024, and 15
children in the yi)unger age group (going to school in Sept 25/26) and 2 in our youngest age 8roup180in8
to school in Sept 261271. We have 12 families using the Government 30-hour fundin& although again not
all are taking up all the 30 hours. We also have 9 children usin8 the working parent's entitlement for two-
vear-olds and 3 children usin8 the Achieving-two-year-old funding and I child using the 9month
24months worki1i8 parent's funding.
Over the summer we had a number of parents who had booked to start in September, withdraw their
place so although we were expectin8 a higher occupancy at the start of this term, it is slightly reduced at
78%. We may niJed to consider a registration fee as we had turned families away, only to find that we
now have space. Due to our Provider Agreement with the LA, this would need to be refundable for
funded families unce they start.
SAFEGUARDING
Safeguarding is always a top priority of the nursery and all staff are trained in recognising and responding
to Signs and symptoms of all forms of abuse. Some staff updated their Prevent Duty training this term and
will also be COTYipleting the Safeguarding refresher course next term. As manager and the Designated
Safeguarding Lead, l ensure that all relevant safeguarding meetings are attended by the most suitable
staff member to ensure that the needs of the children are being met.
HEALTH & SAFETY REPORT 2023 - 2024
Thankfully we have not had any significant accidents/incidents over the last academic year. General
accidents have been analysed and no accident "hot spots" were identified this time. The changes made to
the lay out and supervision in these spaces has helped to reduce the number of accidents happenin8 in

these areas. The nursery was reorganised over the summer holidays to open the space for children to
play and gain more clearance around tables and chairs to again reduce the number of trips and falls
inside.
We have a smallL>r number of children with Food Allergies/intolerances/dietary preferences this year. To
avoid cross contamination, we are ensuring these children's snacks are prepared first and they are
provided on indiiftidual plates. This year we have moved from placemats to plates for all children for ease
of cleaning and drying.
Risk assessments and Health and Safety policies have been updated. Updates include the safe supeniision
of children on our new outdoor play equipment. PAT testing was completed in October 2024 and the Fire
extinguishers were serviced alongside the schools in the Summer of 2024. Repairs have been made to our
new equipment after the slide and pump were broken soon after installation. Repairs have been made to
the fence and one of the toilets.
Fire evacuation [￿rocedureS were revlewed, and it was felt that the process could be sped up by keeping
the register (with emergency contact details included in the file), children's medication and the First Aid
Kit in the conservatory, close to the emergency exit. Shelves have been added to the conservatory to
ensure these are safely stored out of the children's reach. The register and emergency contacts are locked
away overnight ensuring compliance with GDPR. After a fire drill this academic year, we have decided that
the register, first aid kit, any medication and a phone must be taken each time all staff are out on the
playground.
A number of 5tafF have updated their Basic Food Hygiene and Manual Handling training this term. All staff
will need to renew their First Aid training in the Summer of 2025.
Laura Hopson
Health and Safet'i Officer
SATISFAcfioN SURVEY 202312024 RESULTS
This was sent oijt to all our parents, not just those whose children would be leaving u5. We had 20
responses out of a possible 35 families.
All the information has been collated and evaluated. The unabridged version is available on our website.
We appreciate all parents/carers taking the time to complete our survey. Staff have reviewed all the
comments and (liscussed how we can improve on any of the issues raised. We are aware that some
parents would lil;e more obsep4ations made on their children, but we feel that we have to have a balance
between spending time writing observations and actually spending time with the children.
This academic ypar we also sent out a survey for all our new starters. All responses were positive. We
received some sijggestions about what to include in the Welcome Pack and we have also decided that it
would be beneficial to have a staggered start time for new parents to allow them time to get to know
their key person.

SEND REPORT 2024
Last year we had an EHCP approved for one child so that he can have one-to-one support whilst in the
setting, this was t.hen increased from 15 hour5 to 30 hours in October. We had 4 other children on a 'My
Plan, and made I'eferrals to both Speech & Language Therapy and SCAAS Social Communication and
Autism Assessment Service where appropriate. We are aware that there is still a long waiting list for
certain NHS servines, but we continue to support the children using their 'My Plans, to give them the best
chances we can.
From this September Lauren has taken over the SENCO role and will be supported by Katherine while she
undertakes the nijcessary training.
TREASURERS REPORT
The accounts for year-end 31.07.24 have been complied by Griffiths Marshall.
This year ended with an in-year surplus of £10,444.00
Fundraising activities raised a total of £954.00 less costs.
The accounts are healthy, but numbers are down.
Cath Chamberlin
Treasurer.
It was agreed that we would leave this surplus in the reserve pot for the time being and review this at the
next meeting as i)er our Finance policy.
IC?NINf nF FINANCIAL ACCOUNTS
The annual accounts audited by Griffiths Marshall Ilndependent Examiners) were shared with the
8roup and these were then signed as true record. These accounts will now be sent to the Charity
Commission.
ELEcfioN OF NEW COMMIThEE
Rachel Yeonian and Natasha stepped down as Chairperson and Committee Members. Amanda was
willing to sl.'and as Treasurer and without any opposition or other candidates coming forward.
Katherine Brown is a150 willing to remain on the committee as the nominated person.
Katherine will support all new committee members with the completion of their DBS checks and EY2
forms as ne(.'essary. Katherine will inform Ofsted of the changes to the committee.

CHARITlf COMMISSION
FOR ENGLAND AND WALES
Receipts and payments accounts
CC16a
For the period
from
To
01108f2023
31107r2024
Section A R
ceipts and payments
Unrestricled
funds
Restricted
fund8
Eiidowineiii
fund8
Total fund8
Last ygar
to th• nHrn•t £ to th• nwr••l £
to th• ngjretyt £
to th• n￿r•*I É
to th• nwI￿1 £
A1 Recelpts
NURSERY EDUCATICIN FUNDING
CHILDRENS FEES
MILK
FUNDRAISING
OTHER INCOME
127.364
18.382
127,364
1B.382
$36
118,352
15,042
573
585
38$
16
16
riws Income
AR)
147,252
147,252
134,937
•et an
(see table).
nv¢•tment 80
147,252
A3Pa
mer
WAGES NIC & PENSlI)N COSTS
RENT
OURSE FEES & TRIIINING
SUBSCRIPTIONS. IN&¢TrUKANCE
ADMIN COSTS
REFRESHMENTS
EQUIPMENT, TOYS, IIOOKS, ETC
CONSUMABLES
MAINTENANCE.& OT14ER COSTS
Sub total
118,298
4.833
233
116,298
4,033
233
114.347
4.833
1,266
711
2,933
2,038
2,415
1.651
3.121
133.315
3,342
1.794
4,n1
1.697
3,142
136,808
3.342
1,794
4,771
1.697
3.142
136.808
A4 As8•t ond InvMlmont
urcha8es
8ee L'iblè
asset
urchase•
Sub total
136,808
136.808
133,315
Net of rnceipts/(payments)
AS Trnnsfers between fund8
A6 Cash funds lamt year end
Cash funds this year •nd
10.
10.444
1,622
139.502
139,502
129.058
CCXX R1 accounts {SSI
2010912024

Section B S
tement of assets and liabilities at the end of the period
Unre8triet•d
funds
to n•ar•gt £
Rostrieted
funds
to n•arest £
Endowment
funds
to ngaresi t
Categorles
notjll
B1 Cash funds
LLOYDS BANK ACCOUNT
79.278
LLOYDS FUNDRAISING ACCOUNT
fj0.219
CASH BALANCE
rotal cash funds
139,502
Unre8tr1cted
funds
to n•ar•st t
R￿trIcted
funds
to neamt £
Endowment
fund8
to n•arnst £
Delai15
Fund to whleh
*M•t b•lon
Curr•ni v•lu•
lon•1
Dclails
C￿1 loption•ll
Fund to whlch
•$s•t belon
UNFIESTRICTED
Curr•nl valu•
tlonal
Doi.
ALUMINIUM CONSERVATORY
Cwt lopllonall
25.%XI
B4 As80ts retalned for the
charlty'8 own use
NEW KITCHEN AND STORAGE UNITS
UNRESTRICTED
7.660
Fund to which
Amounl duo
tion•l
When du•
tionAI
Detai15
B5 Llabllltles
Signed by one or ￿(> Injstees on
behaff of all tr￿ InJstees
Date of
roval
Signalure
Print Name
11 / 11121F
CCXX R2 accounts ISSI
20109r2024