2024-07-31-accounts - Milton Road Primary School's Parent Teacher Association

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Trustees’ Annual Report for the period

From 01/08/2023 To 31/07/2024

Charity name: Milton Road Primary School's Parent Teacher Association Charity registration number: 1038520

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	●Promote a friendly and social atmosphere between pupils, staff, parents, governors, and the local community. ●Raise funds to enable the school to buy facilities and equipment outside the normal school budget
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	●Welcome picnic ●Fun run ●Spooky and book day disco ●Christmas card project ●Christmas tree sales ●Band night ●Book day disco ●Auction of Promises ●Summer Fair ●Second hand PE kit sale

		●Other smaller events and activities
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes and we do not part from the guidance
Additional information (optional) You may choose to include further statements where relevant about:
	SORP reference
Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The PTA completed funding the installation of full class outdoor seating in the pod areas outside the Years 1 – 6 classrooms this year. In addition, the PTA funded a year group budget of £500 for all years from EYFS to year 6 and through this, funded many smaller requests from teachers including: planters for growing vegetables, an immersive Victorian Day experience, an art workshop, art supplies for EYFS, puppets and games and many books. The PTA also funded items for Forest School such as repairs to the edge of the pond, a tree swing and a giant Jenga set and the year 6 leavers books.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41

Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	£37,244
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	There is no official policy on holding reserves but our ambition is to hold £8,000 cash head room at the end of the year in order to fund projects and cover costs in the year ahead
Amount of reserves held	Para 1.22	£8,000
Reasons for holding zero reserves	Para 1.22	To fund projects for the year ahead and cover cash flow
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The charity is in a financially strong position

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46

Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by the PTA

Additional information (optional) You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the induction and
training of trustees Para 1.51
The charity’s organisational
structure and any wider
network with which the Para 1.51
charity works
Relationship with any related
parties Para 1.51
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Other

Reference and Administrative details

Charity name	Milton Road Primary School's Parent Teacher Association
Other name the charity uses
Registered charity number	103852
Charity’s principal address	Milton Road Primary School Ascham Road Cambridge, CB42BD

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Yung-Chin Oei			PTA
	Jane O’Beirne			PTA
	Lisa Wagner			PTA
	Alison Hall			PTA

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

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Signed on behalf of the charity’s trustees
Signature(s)
Full name(s) Ruth Corns
ee
Position (eg Treasurer
Secretary, Chair, etc) ee
Date
2/9/25
|
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Milton Road Primary School Parent Teacher Association No (if any) 1038520

Recei ts and a ments accounts p p y For the period Period start date Period end date To from 1/8/2023 31/7/2024 ~~es ee~~

Period end date

Section A Receipts and payments Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ Unrestricted funds Restricted funds Endowment funds ~~eee~~	Section A Receipts and payments Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ Unrestricted funds Restricted funds Endowment funds ~~eee~~	Section A Receipts and payments Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ Unrestricted funds Restricted funds Endowment funds ~~eee~~	Section A Receipts and payments Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ Unrestricted funds Restricted funds Endowment funds ~~eee~~	Section A Receipts and payments Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ Unrestricted funds Restricted funds Endowment funds ~~eee~~
A1 Receipts
OTHER DONATIONS	431	-	-	431
REGULAR GIVING	2,628	-	-	2,628
EVENT INCOME	21,449	-	-	21,449
CASH IN	5,152	-	-	5,152
CAF	2,482	-	-	2,482
STRIPE	561	-	-	561
TRYBOOKING	3,077	-	-	3,077
GIFT AID	1,059			1,059
		-	-	-
		-	-	-
*Sub total*(Gross income for AR)	36,839 (Gross income for AR)	-	-	36,839
- - - - - - - - Sub total - - - - Total receipts 36,839 - - 36,839 (see table). ~~————~~
A3 Payments
FEES	376	-	-	376
EVENT EXPENSES	8,107	-	-	8,107
PURCHASE FOR SCHOOL	26,755	-	-	26,755
	-	-	-	-
	-	-	-	-
	-	-	-	-
	-	-	-	-
	-	-	-	-
	-	-	-	-
**Sub total **	35,238	-	-	35,238
*Sub total* *Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end* A4 Asset and investment	- - - - - - - - - - - - 35,238 - - 35,238 1,601 - - 1,601 - - - - 35,643 - - 35,643 37,244 - - 37,244 ~~==—~~ ~~===>~~

09/05/2025

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use	Details Total assets banked Details Details Details Details *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ 37,244 - 37,244 OK to nearest £ - - - - Unrestricted Unrestricted funds Fund to which ~~asset belongs~~ Fund to which ~~asset belongs~~ Fund to which ~~li bili~~ ~~l~~	to nearest £ Restricted
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			OK
			to nearest £ Restricted funds
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			Cost(optional)
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			Cost(optional)
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			Amount due
		~~li bili~~ ~~l~~	- ~~(~~ ~~i~~ ~~l)~~
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09/05/2025

Signed by one or two trustees on

Signature		Print Name
	Ben Sillis
~~<=~~	Ruth Corns

09/05/2025

CC16a

Last year to the nearest £

09/05/2025

Endowment

to nearest £ - - - -

OK

Endowment funds

to nearest £

Current value ~~(optional)~~ -

Current value ~~(optional)~~

When due

~~( i l)~~

09/05/2025

Date of ~~approval~~ 2/9/25 2/9/2025

09/05/2025

Independent examiner's report on the accounts Report to the trustees Milton Road Primary School's Parent teacher association On accounts for the year ended 2023124 Charity no (if any) 1038520 Set out on pages l port to the trustees on my examination of the accounts of the above chaiity (he Trusf) for the year ended Responsibilities and basis As the charitys trustees. you are responsible for the preparation of the of report accounts in accordance with the requIrents of the Charities Act 2011 ('the I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission urKler sectK)n 145{5Xb) of the Act. Independent examinevs I have comrAeted my examination. I confimi that no material matters have statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect: the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records; or the accounts did not comply with the apFAicable requirements conceming the fonn and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair. view which is not a matter consKlered as part of an independent examination. I have no concems and have cune aGross no other matters in connection with the examination to which attention should be drawn in this report in ordor to anabl8 a proper understanding of the accounts to b8 r8ach8d. . Please delete the words in the brackets rf they do not apply. Slgned: Date= Name= . C. H, SKEL-1prJ Relevant professional qualification(s) or body (rf any): IER Oct 2018

Address: VOIL Only complete if the examiner ndS to highlight material matters of concem (see CC32. Independent examinati of charity ac&nts.. directions and guidance for examiners). Give here brfef detalls of any items that the examiner wishes to dlsclose. IER Oct 2018