REGISTERED CHARITY NUMBER: 1038445 Report of the Trustees and Unaudited Financial Statements for the Year Ended 31 August 2024 for The Friends of Rodmarton School PPS Chartered Accountants 29 Devizes Road Swindon Wiltshire NI 4B(
The Friends of Rodmarton School Contents of the Financial Statements for the Year Ended 31 August 2024 Chairman's Report Report of the Trustees Independent Examiner's Report Statement of Financial Activities Balance Sheet Notes to the Financial Statements Detailed Statement of Financial Activities Page to 5 6 7 8 9 to 12 13
The Friends of Rodmarton School Chairman's Report for the Year Ended 31 August 2024 I became Chair of the Friends Committee in September 2022, when my daughter Tabitha entered Reception class. My wife and I agreed that it would be nice to devote some time to the Friends, especially as our two older children had such a happy and precious time at Rodmarton, thanks to the teaching staff and Friends committee who were serving at the Thank you for your ongoing support of the Friends of Rodmarton and I look forward to the year ahead. Yours faithfully, Andrew Kojima Chair of the Friends of Rodmarton Page 1
The Friends of Rodmarton School Report of the Trustees for the Year Ended 3l August 2024 The trustees present their report with the financial statements of the charity for the year ended 31 August 2024. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019). OBJECTIVES AND ACTIVITIES Objectives and aims For those new to the school community, The Friends of Rodmarton is our PTA; all parents are automatically members when their children enrol at the school. Our children and their teachers obviously appreciate parental input. For the parents, being proactive in the PTA is good for the soul and reinforces values such as kindness, cooperation, responsibility, empathy and gratitude. By setting an example to our children, we help to promote a caring community to be happy and proud to be part of. Also another objective is to advance the education of the pupils in the school. The association aims to: - Develop more extended relationships between the staff, parents and others associated with the school. - Engage in activities which support the school and advance the education of the pupils attending it. Above all else The Friends of Rodmarton are committed to ensuring that the children are rewarded with fun and exciting opportunities and events throughout the year, together with sociable and creative opportunities for parents, ACHIEVEMENTS AND PERFORMANCE Fundraising activities This year we have raised over £9,000, through regular donations, the Christmas advent raffle, mufti days, Christmas sales, bar sales, second hand clothing sales and events such as the Senses quiz, wreath-making and cake-decorating. In addition to this, the Braude Family donated £24,000 in September. This donation was made specifically for Special Educational Needs (SEN) support and an additional Teaching Assistant (TA), helping many children throughout the school. By making the donation via the Friends of Rodmarton, rather than directly to the school, Gift Aid contributed a further £6,000. Expenditure The Committee engages with the school regularly and receives expenditure requests for academic and cultural trips, teachers' wish lists, capital expenditure, and items that the Friends traditionally pay for each year, such as Rodmarton teddies for new Reception children and Leavers' Hoodies. The Committee agreed a budget of £1,000 per class to fulfil teachers' wish lists, giving them autonomy on smaller purchases such as books, and a further €1,000 per class towards school trips. The other highlight was the construction of a new covered outdoor classroom in the playground. School trips Pantomime & bus Teachers Wishlists Young Voices transport Teddies & Leavers' Hoodies Outdoor classroom School prizes Hanging baskets/flowers Wooden flower/vegetable boxes and benches €3,000 £879 £3,705 £710 £375 £8,342 €50 £144 Donated The Committee is also always open to ideas from parents. If you spot an area of school life that you feel we should try to improve, please get in touch with or even join the Committee, where you can have an even more direct say and active role in decision-making. Page 2
The Friends of Rodmarton School Report of the Trustees for the Year Ended 31 August 2024 FINANCIAL REVIEW Financial position During the year total income received from donations and fundraising events totalled £41,918. Expenses incurred from this income totalled £43,043 The bank of funds held has decreased to £6,499 (2023 £7624) Investment policy and objectives As part of our fiduciary duty to our members and the community we serve, we confirm the following: - The Friends of Rodmarton PTA does not and will not engage in any form of financial investment, including but not limited to stocks, bonds, mutual funds, or other market instruments. - All monies raised through fundraising, donations, or other sources will be spent directly on projects resources and activities that support and enrich the education and wellbeing of the pupils of The Friends of Rodmarton School. - Surplus funds held temporarily (e.g. in a bank account between events or expenditure cycles) will be retained in non-interest bearing or basic current accounts, solely for the purpose of liquidity and transparency - The PTA committee will ensure that all expenditures align with the charity's objectives and are fully accounted for in financial reports to members and stakeholders. This policy will be reviewed annually or sooner if circumstances change, to ensure ongoing relevance and compliance with charity regulations and PTA best practices Reserves policy General Reserves Approach - The Friends of Rodmarton PTA does not operate with a fixed reserve target but aims to maintain a healthy and responsible bank balance at all times. - This reserve ensures the PTA can continue to run key community events and respond to unexpected costs or opportunities. Page 3
The Friends of Rodmarton School Report of the Trustees for the Year Ended 31 August 2024 FUTURE PLANS How to get involved As well as looking to repeat tried and tested events, we are open to new ideas to keep things fresh and exciting. particular, we rely on parents stepping forward to volunteer their time to events. Many hands make light work, when it comes to planning, setting up and clearing away. There are 3 ways that you can get involved and help build the Rodmarton community. 1. A recurring donation via standing order, ideally with Gift Aid 2. Donate your time to helping conceive and execute events 3. Support the events by contributing or attending Thank you to all of you who regularly volunteer; we welcome new faces with fresh ideas to drive the Friends of Rodmarton forward, either formally on the Committee, or informally on our panel of volunteers. In particular, we are looking for individuals who would be interested in taking on the following roles for a minimum of one year, but ideally two to three to help manage smooth transitions as the Committee changes from year to year: Raffles and sponsorship officer Around half of our income is raised by reaching out to local businesses for raffle prizes and sponsorship. The sponsorship officer will appeal for prizes, coordinate ticket sales, distribute prizes and thank donors. This role will suit an outgoing and persuasive person. We would like to find someone who likes research and would apply for grants, typically for larger scale projects. This person will work closely with the school and the Friends committee to identify and apply for significant funding from trusts, local authorities and businesses. Store manager / Second-hand uniform coordinator We would like to find someone who takes pleasure in having a clear out, sorting and organising the accumulation of clobber, such as decorations, consumables and clothing donations. If any particular events grab your imaginations, we're looking for organised people who can take charge of an event with careful planning, risk assessments, organise bookings and licensing, plan infrastructure (power, lighting, layout etc). STRUCTURE, GOVERNANCE AND MANAGEMENT Governing document The charity is controlled by its governing document, a deed of trust and constitutes an unincorporated charity. Organisational structure The Committee is made of one Chair and three Trustees. Decision making ecisions on funding are brought to the committee and discussed. Each Committee Member has an equal voting tigl aiority decision wins. In the instance of a tie, the Chair has the deciding vot REFERENCE AND ADMINISTRATIVE DETAILS Registered Charity number 1038445 Principal address Rosemary Cottage Edgeworth Stroud Gloucestershire GL6 7JH Page 4
The Friends of Rodmarton School Report of the Trustees for the Year Ended 31 August 2024 Trustees Ms K Allen (appointed 1.10.24) A T Cassidy Kojima Trustee Lady CS Feversham Trustee Ms R Brennan Trustee Independent Examiner PPS Chartered Accountants 29 Devizes Road Swindon Wiltshire SNI 4BG Approved by order of the board of trustees on ............... 27°h Oct 2025 ...and signed on its behalf by: KAL Ms K Allen - Trustee Page 5
Independent Examiner's Report fo the Trustees of The Friends of Rodmarton School Independent examiner's report to the trustees of The Friends of Rodmarton School I report to the charity trustees on my examination of the accounts of The Friends of Rodmarton School (the Trust) for the year ended 31 August 2024. Responsibilities and basis of report As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act). I report in respect of my examination of the Trust's accounts carried out under Section 145 of the Act and in carrying out my examination 1 have followed all applicable Directions given by the Charity Commission under Section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. 2. 3. accounting records were not kept in respect of the Trust as required by Section 130 of the Act; or the accounts do not accord with those records; or the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Elaine Thomson, FCA The Institute of Chartered Accountants in England and Wales PPS Chartered Accountants 29 Devizes Road Swindon Wiltshire SNI 4BG Date: 30/10/2025 Page 6
The Friends of Rodmarion School Statement of Financial Activities for the Year Ended 31 August 2024 Notes INCOME AND ENDOWMENTS FROM Donations and legacies Other trading activities Total EXPENDITURE ON Raising funds 2 31.8.24 Unrestricted fund € 34,520 7,398 41,918 43,043 NET INCOME/(EXPENDITURE) RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD (1,125) 7,624 6,499 The notes form part of these financial statements Page 7 31.8.23 Total funds € 1,627 13,786 15,413 13,333 2,080 5,544 7,624
The Friends of Rodmarton School Balance Sheet 31 August 2024 31.8.24 Unrestricted fund 31.8.23 Total funds Notes CURRENT ASSETS Cash at bank NET CURRENT ASSETS TOTAL ASSETS LESS CURRENT LIABILITIES NET ASSETS FUNDS Unrestricted funds TOTAL FUNDS 5 6.499 6,499 statements approved by the Board of Trustees and authorised for issue on K Allen - Trustee The notes form part of these financial statements Page 8
1. 2. 3. The Friends of Rodmarton School Notes to the Financial Statements for the Year Ended 31 August 2024 ACCOUNTING POLICIES Basis of preparing the financial statements The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011. The financial statements have been prepared under the historical cost convention. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expenditure Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources. Taxation The charity is exempt from tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the financial statements. OTHER TRADING ACTIVITIES 31.8.24 31.8.23 7,398 13,786 Fundraising events TRUSTEES' REMUNERATION AND BENEFITS There were no trustees' remuneration or other benefits for the year ended 31 August 2024 nor for the year ended 31 August 2023. Trustees' expenses There were no trustees' expenses paid for the year ended 31 August 2024 nor for the year ended 31 August 2023. Page 9 continued...
4. 5. The Friends of Rodmarion School Notes to the Financial Statements - continued for the Year Ended 31 August 2024 COMPARATIVES FOR THE STATEMENT OF FINANCIAL ACTIVITIES INCOME AND ENDOWMENTS FROM Donations and legacies Other trading activities Total EXPENDITURE ON Raising funds NET INCOME RECONCILIATION OF FUNDS Total funds brought forward TOTAL FUNDS CARRIED FORWARD MOVEMENT IN FUNDS Unrestricted funds General fund TOTAL FUNDS Net movement in funds, included in the above are as follows: At 1.9.23 7,624 7,624 Net movement in funds (1,125) (1,125) Unrestricted funds General fund TOTAL FUNDS Incoming resources 41,918 41,918 Resources expended (43,043) (43,043) Page 10 Unrestricted fund 1,627 13,786 15,413 13,333 2,080 5,544 7,624 At 31.8.24 6,499 6,499 Movement in funds € (1,125) (1,125) continued...
5. The Friends of Rodmarton School Notes to the Financial Statements- continued for the Year Ended 31 August 2024 MOVEMENT IN FUNDS - continued Comparatives for movement in funds A1 1.922 Unrestricted funds General fund 5,544 TOTAL FUNDS 5,544 Comparative net movement in funds, included in the above are as follows: Incoming resources Unrestricted funds General fund 15,413 TOTAL FUNDS 15,413 A current year 12 months and prior year 12 months combined position is as follows: Net movement in funds 2,080 2,080 At 31.8.23 7,624 7,624 Resources expended (13,333) (13,333) Movement in funds 2,080 2,080 At 1.9.22 Net movement in funds At 31.8.24 Unrestricted funds General fund 5,544 955 6,499 TOTAL FUNDS 5,544 955 6,499 A current year 12 months and prior year 12 months combined net movement in funds, included in the above are as follows: Unrestricted funds General fund Incoming resources 57,331 Resources expended Movement in funds (56,376) 955 TOTAL FUNDS 57,331 (56,376) 955 Page 11 continued...
6. The Friends of Rodmarton School Notes to the Financial Statements - continued for the Year Ended 31 August 2024 RELATED PARTY DISCLOSURES There were no related party transactions for the year ended 31 August 2024. Page 12
The Friends of Rodmarion School Detailed Statement of Financial Activities for the Year Ended 31 August 2024 31.8.24 INCOME AND ENDOWMENTS Donations and legacies Donations Grants 28,074 6,446 34,520 7,398 41,918 Other trading activities Fundraising events Total incoming resources EXPENDITURE Other trading activities Event expenses Total resources expended Net (expenditure/income 43,043 43,043 (1,125) This page does not form part of the statutory financial statements Page 13 31.8.23 € 1,627 1,627 13,786 15,413 13,333 13,333 2,080