Trustees’ Annual Report for the period from 1 April 2023 to 31 March 2024
Charity name: 1st Hardingstone Scout Group
Charity registration number: 1038382
Objectives and Activities
| Objectives and Activities | ||
|---|---|---|
| SORP reference | ||
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To contribute to the development of young people in achieving their full physical, emotional, social and spiritual potentials as individuals, as responsible citizens and as members of the local, national and international communities. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts |
Para 1.17 and 1.19 | Scout Association activities. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Trustees have regard to Charity Commission Guidance. |
Additional information (optional)
You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | N/A |
| Policy on social investment including program related investment |
Para 1.38 | N/A |
| Contribution made by volunteers |
Para 1.38 | All leaders and active support members are volunteers without whom the Group would cease to function. |
| Other | 1st Hardingstone Scout Group is part of the Scout Association, which is a voluntary organisation where adults help to support children aged between 4 to 18 years of age. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The Group have had another very busy year including numerous section camps and a few joint camps. The Group Scout Camp in May 2023 was very successful and we had approximately 120 young people attend. Running events at this scale takes great organisation and control, and we are very grateful to our team of volunteers for their diligent support. We had our first Christmas Concert at Northampton High School in December 2023 and this was well attended. We hope to repeat it this year. Since the changes from an Executive Committee to a Trustee Board we have had more efficient meetings, and with the liaison between the Group Scout Leader and Section Leaders, we have managed to cover all areas required. |
Additional information (optional)
You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | N/A |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | N/A |
| Investment performance against objectives |
Para 1.41 | N/A |
| Other | N/A |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | At the end of the period the General Fund (after deducting Amounts Held On Account) had increased significantly, contributed to by a three-year catch- back of Gift Aid claims and a number of small Grants. Savings and Reserves were maintained, and other Restricted Funds were increased due to scheduled cross-contributions from the General Fund and a one- off Grant for a specified purpose for use in the following year. Amounts Held On Account also continued to increase significantly, ahead of their planned utilisation in the following years. Total Funds therefore increased by £30,476 to £77,067. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A reserve is held to enable the Group to continue to meet essential costs for a period in the event that activities, and therefore donations, were to cease completely. |
| Amount of reserves held | Para 1.22 | £2,500. |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principal source of funding are donations (via monthly subscription) from the parents/guardians of the Group’s members. We have also benefitted from a small number of grants and donations which have helped to fund the purchase of equipment and resources required to run scouting activities. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | N/A |
| A description of the principal risks facing the charity |
Para 1.46 | The main risk facing the charity is an unexpected reduction of the membership and/or reducing subscriptions, leaving us unable to cover central **costs (scout hut utilities and insurance). ** |
| Other | N/A |
Structure, Governance and Management
| Description of charity’s trusts: | ||
|---|---|---|
| Type of governing document (e.g. trust deed, royal charter) |
Para 1.25 | The Scout Association Policy Organisation and Rules |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | The Scout Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Elected at the AGM |
| Additional information (optional) You may choose to include further statements where relevant about: |
||
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | The Scout Association provides training mainly in the form of a computer-based e-learning package for all adults involved. |
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | N/A |
| Relationship with any related parties |
Para 1.51 | N/A |
| Other | N/A |
Reference and Administrative details
| Charity name | 1stHardingstone Scout Group |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1038382 |
| Charity’s principal address | 101 Martins Lane, Hardingstone, Northampton, NN4 6 DJ |
Names of the charity trustees who manage the charity
| Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|
|---|---|---|---|---|
| 1 | Claire Willis | Chairperson | ||
| 2 | David Hughes | Treasurer | ||
| 3 | Jade Gall | Secretary | Appointed 11thJuly2023 | |
| 4 | Kevin Dillow | GroupScout Leader | ||
| 5 | Cathryn Thomas | DeputyGroupScout Leader | Resigned 9thJanuary2024 | |
| 6 | Tanya Goody | Trustee | ||
| 7 | Sarah Thorne | Trustee | ||
| 8 | Victoria Taylor | Trustee | ||
| 9 | Carl Dillow | Trustee | ||
| 10 | John Wilson | Trustee | Appointed 11thJuly2023 |
Corporate trustees – names of the directors at the date the report was approved
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A |
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for whole year | |
|---|---|---|
| N/A |
Funds held as custodian trustees on behalf of others
| Description of the assets held in this capacity |
N/A |
|---|---|
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| N/A |
Name of chief executive or names of senior staff members (Optional information)
N/A
Exemptions from disclosure
Reason for non-disclosure of key personnel details
~~OO~~ N/A Other optional information N/A ~~———~~
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Claire Willis David Hughes ~~ee~~ Position (eg Secretary, Chair, etc)[Chair of Trustees ] Treasurer ~~ee ee~~ Date 5[th] September 2024 ~~pO~~
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||||||||
|---|---|---|---|---|---|---|
|1st Hardingstone Scout Group|1038382|
|Receipts and payments accounts|CC16a|
|For the period from|01-Apr-23|To|31-Mar-24|
|e|e|e|
|Section A Receipts and payments|
|Unrestricted|Restricted|Endowment|
|Total funds|Last year|
|funds|funds|funds|
|to the nearest £|to the nearest £|to the nearest £|to the nearest £|to the nearest £|
|A1 Receipts|
|Subscriptions|20,294|-|-|20,294|18,350|
|Camps & Activities Fees|40,500|-|-|40,500|24,170|
|Donations|9,024|-|-|9,024|500|
|Gift Aid|6,955|-|-|6,955|-|
|Fundraising Activities|723|-|-|723|1,064|
|Bank Interest|561|-|-|561|88|
|Sub total|(Gross income for AR)|78,056|-|-|78,056|44,172|
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A2 Asset and investment sales
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||||||||
|---|---|---|---|---|---|---|
|-|-|-|-|-|
|Sub total|-|-|-|-|-|
|i|
|Total receipts|78,056|-|-|78,056|44,172|
|ES|9|ES|9|EE|9|||
|A3 Payments|
|Capitation|9,857|-|-|9,857|10,887|
|Equipment|3,293|-|-|3,293|968|
|Camps|23,948|-|-|23,948|32,158|
|Activities|2,562|-|-|2,562|3,149|
|Badges|2,009|-|-|2,009|1,323|
|Uniform|193|-|-|193|48|
|Postage & Stationery|-|-|-|-|-|
|Premises|2,860|-|-|2,860|1,689|
|Telephone|123|-|-|123|109|
|Insurance|530|-|-|530|508|
|Training|72|-|-|72|-|
|Sundry & Interest|2,341|-|-|2,341|1,605|
|Clothing|- 207|-|-|- 207|- 89|
|Sub total|[ 47,580 ]|-|-|47,580|52,355|
|A4 Asset and investment purchases|
|-|-|-|-|-|
|Sub total|[ - ]|-|-|-|-|
|i|
|Total payments|47,580|-|-|47,580|52,355|
|ES|9|ES|9|EE|9|||
|Net of receipts/(payments)|30,476|-|-|30,476|- 8,184|
|A5 Transfers between funds|- 8,539|8,539|-|-|-|
|A6 Cash funds last year end|36,293|10,298|-|46,591|54,774|
|Cash funds this year end|—S—S=—S=S=|58,231|18,836|- 77,067|46,591|
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Section B Statement of assets and liabilities at the end of the period
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|||||||
|---|---|---|---|---|---|
|Unrestricted|Restricted|Endowment|
|Categories|Details|funds|funds|funds|
|to nearest £|to nearest £|to nearest £|
|B1 Cash funds|Combined Bank Balances|58,231|18,836|-|
|||Total cash funds|58,231|18,836|-|
|(agree balances with receipts and payments|
|account(s))|OK|OK|OK|
|Unrestricted|Restricted|Endowment|
|funds|funds|funds|
|Details|to nearest £|to nearest £|to nearest £|
|B2 Other monetary assets|a|-|-|-|
|Fund to which|Current value|
|Details|asset belongs|Cost (optional)|(optional)|
|B3 Investment assets|a|-|-|
|Fund to which|Current value|
|Details|asset belongs|Cost (optional)|(optional)|
|B4 Assets retained for the charity’s own use|a|-|-|
|Fund to which|Amount due|When due|
|Details|liability relates|(optional)|(optional)|
|B5 Liabilities|a|Donations held on account - Camps|s|Unrestricted funds|20,268|
|Signed by one or two trustees on behalf of all the trustees|Signature|Print Name|Date of approval|
|David Hughes|
|Treasurer|5th Sept 2024|
|Claire Willis|
|Chair of Trustees|5th Sept 2024|
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CCXX R1 accounts (SS)
05/09/2024
1
CHARITY COMMISSIO FOR ENGLAND AND WALE Indendent examinerfs report on the accounts Se¢*ion A Independent Examiner's Report Report to the trusteesl members of 1 Hardingstone Scout Group On aG¢ounts for the year ended 1 March 2024 Charity no (rf any) 1038382 Set out on pages See Attached". CC16a R1p1S & Payments Accounts Jrybers of additional ShIs> I reFx)rt to the trustees on my examination of the lUnts of the above arity {Ihe Trusf) for the year ended Responsibilities and basis of report s Ihe charity trustees ofthe Trus( you are responsible for the preparation of the a0untS in aLZOrdan 1th the requirements of the Chariknes Ad 2011 {Ihe Acr). I report in resped of my examination of the Trust's a(xx)unts Carried out under section 145 of the 2011 Act and in carrying out my examinats"on, I have followed the applicable DirecalcS given by the Chanty Commission under section 145(51{b) of the Ad. I have completed my examination. I confinn that no material matters have me to my attention (other than that disdosed below") in connection the examination ¥thich gNes me (ause to bdieve that in, any material resFett. • accounting records were not kept in aCC))rdan vith Secti( 130 of the Act or • the a(£ounts do not arxord with the ac(x)unting records ndendent •xamin8fs tst•m•nt I have no contsms and have come a(xoss no other matters in connection ' h the examinatton to vthith attention shoukl drawn in order to enable a proper understsnding ofthe accounts to be reathed. . Pleasè delete the words in the brackets rfthey do not apply. signed: O. i.2Qi) Name". Relevant professional qualffication(s} or body (rf any): Address: 22 cTrQ,7 Icrf Gtion B Disclosure nly rnplete rf the examiner needs to highlight matters of nrn (see CC32, Independent examination of charity acunts. directs'ons and guTrdan for examiners). Give here brief details of any items that the xaminer wishes to disclos•.