## **Trustees’ Annual Report for the period from 1 April 2023 to 31 March 2024** ## **Charity name: 1st Hardingstone Scout Group** ## **Charity registration number: 1038382** ## **Objectives and Activities** |**Objectives and Activities**||| |---|---|---| ||SORP reference|| |Summary of the purposes of the
charity as set out in its
governing document|Para 1.17|**To contribute to the development of young people in**
**achieving their full physical, emotional, social and**
**spiritual potentials as individuals, as responsible**
**citizens and as members of the local, national and**
**international communities.**| |Summary of the main activities
in relation to those purposes for
the public benefit, in particular,
the activities, projects or
services identified in the
accounts|Para 1.17 and 1.19|**Scout Association activities.**| |Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit|Para 1.18|**Trustees have regard to Charity Commission**
**Guidance.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|**N/A**| |Policy on social investment
including program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**All leaders and active support members are**
**volunteers without whom the Group would cease to**
**function.**| |Other||**1st Hardingstone Scout Group is part of the Scout**
**Association, which is a voluntary organisation where**
**adults help to support children aged between 4 to 18**
**years of age.**| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|Para 1.20|**The Group have had another very busy year including**
**numerous section camps and a few joint camps. The**
**Group Scout Camp in May 2023 was very successful**
**and we had approximately 120 young people attend.**
**Running events at this scale takes great organisation**
**and control, and we are very grateful to our team of**
**volunteers for their diligent support.**
**We had our first Christmas Concert at Northampton**
**High School in December 2023 and this was well**
**attended. We hope to repeat it this year.**
**Since the changes from an Executive Committee to a**
**Trustee Board we have had more efficient meetings,**
**and with the liaison between the Group Scout Leader**
**and Section Leaders, we have managed to cover all**
**areas required.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**N/A**| |---|---|---| |Performance of fundraising
activities against objectives set|Para 1.41|**N/A**| |Investment performance against
objectives|Para 1.41|**N/A**| |Other||**N/A**| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s financial
position at the end of the period|Para 1.21|**At the end of the period the General Fund (after**
**deducting Amounts Held On Account) had increased**
**significantly, contributed to by a three-year catch-**
**back of Gift Aid claims and a number of small Grants.**
**Savings and Reserves were maintained, and other**
**Restricted Funds were increased due to scheduled**
**cross-contributions from the General Fund and a one-**
**off Grant for a specified purpose for use in the**
**following year.**
**Amounts Held On Account also continued to increase**
**significantly, ahead of their planned utilisation in the**
**following years.**
**Total Funds therefore increased by £30,476 to £77,067.**| |Statement explaining the policy
for holding reserves stating why
they are held|Para 1.22|**A reserve is held to enable the Group to continue to**
**meet essential costs for a period in the event that**
**activities, and therefore donations, were to cease**
**completely.**| |Amount of reserves held|Para 1.22|**£2,500.**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**None**| |Explanation of any uncertainties
about the charity continuing as
a going concern|Para 1.23|**None**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|**The principal source of funding are donations (via**
**monthly subscription) from the parents/guardians of**
**the Group’s members.**
**We have also benefitted from a small number of**
**grants and donations which have helped to fund the**
**purchase of equipment and resources required to run**
**scouting activities.**| |---|---|---| |Investment policy and
objectives including any social
investment policy adopted|Para 1.46|**N/A**| |A description of the principal
risks facing the charity|Para 1.46|**The main risk facing the charity is an unexpected**
**reduction of the membership and/or reducing**
**subscriptions, leaving us unable to cover central**
**costs (scout hut utilities and insurance). **| |Other||**N/A**| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(e.g. trust deed, royal charter)|Para 1.25|**The Scout Association Policy Organisation and Rules**| |How is the charity constituted?
(e.g unincorporated association,
CIO)|Para 1.25|**The Scout Association**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|**Elected at the AGM**| |**Additional information (optional)**
You may choose to include further statements where relevant about:||| |Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**The Scout Association provides training mainly in the**
**form of a computer-based e-learning package for all**
**adults involved.**| |The charity’s organisational
structure and any wider network
with which the charity works|Para 1.51|**N/A**| |Relationship with any related
parties|Para 1.51|**N/A**| |Other||**N/A**| ## **Reference and Administrative details** |Charity name|1stHardingstone Scout Group| |---|---| |Other name the charity uses|| |Registered charity number|1038382| |Charity’s principal address|101 Martins Lane, Hardingstone, Northampton, NN4 6 DJ| **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| |1|Claire Willis|Chairperson||| |2|David Hughes|Treasurer||| |3|Jade Gall|Secretary|Appointed 11thJuly2023|| |4|Kevin Dillow|GroupScout Leader||| |5|Cathryn Thomas|DeputyGroupScout Leader|Resigned 9thJanuary2024|| |6|Tanya Goody|Trustee||| |7|Sarah Thorne|Trustee||| |8|Victoria Taylor|Trustee||| |9|Carl Dillow|Trustee||| |10|John Wilson|Trustee|Appointed 11thJuly2023|| Corporate trustees – names of the directors at the date the report was approved |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |**N/A**||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets held in
this capacity|**N/A**| |---|---| |Name and objects of the charity
on whose behalf the assets are
held and how this falls within
the custodian charity’s objects|**N/A**| |Details of arrangements for safe
custody and segregation of
such assets from the charity’s
own assets|**N/A**| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of adviser Name**
**Address**||| |**N/A**||| **Name of chief executive or names of senior staff members (Optional information)** **N/A** **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## ~~OO~~ **N/A Other optional information N/A** ~~———~~ ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Claire Willis David Hughes ~~ee~~ **Position (eg Secretary, Chair, etc)**[Chair of Trustees ] Treasurer ~~ee ee~~ **Date** 5[th] September 2024 ~~pO~~ **----- Start of picture text -----**
|||||||| |---|---|---|---|---|---|---| |1st Hardingstone Scout Group|1038382| |Receipts and payments accounts|CC16a| |For the period from|01-Apr-23|To|31-Mar-24| |e|e|e| |Section A Receipts and payments| |Unrestricted|Restricted|Endowment| |Total funds|Last year| |funds|funds|funds| |to the nearest £|to the nearest £|to the nearest £|to the nearest £|to the nearest £| |A1 Receipts| |Subscriptions|20,294|-|-|20,294|18,350| |Camps & Activities Fees|40,500|-|-|40,500|24,170| |Donations|9,024|-|-|9,024|500| |Gift Aid|6,955|-|-|6,955|-| |Fundraising Activities|723|-|-|723|1,064| |Bank Interest|561|-|-|561|88| |Sub total|(Gross income for AR)|78,056|-|-|78,056|44,172| **----- End of picture text -----**
**A2 Asset and investment sales** **----- Start of picture text -----**
|||||||| |---|---|---|---|---|---|---| |-|-|-|-|-| |Sub total|-|-|-|-|-| |i| |Total receipts|78,056|-|-|78,056|44,172| |ES|9|ES|9|EE|9||| |A3 Payments| |Capitation|9,857|-|-|9,857|10,887| |Equipment|3,293|-|-|3,293|968| |Camps|23,948|-|-|23,948|32,158| |Activities|2,562|-|-|2,562|3,149| |Badges|2,009|-|-|2,009|1,323| |Uniform|193|-|-|193|48| |Postage & Stationery|-|-|-|-|-| |Premises|2,860|-|-|2,860|1,689| |Telephone|123|-|-|123|109| |Insurance|530|-|-|530|508| |Training|72|-|-|72|-| |Sundry & Interest|2,341|-|-|2,341|1,605| |Clothing|- 207|-|-|- 207|- 89| |Sub total|[ 47,580 ]|-|-|47,580|52,355| |A4 Asset and investment purchases| |-|-|-|-|-| |Sub total|[ - ]|-|-|-|-| |i| |Total payments|47,580|-|-|47,580|52,355| |ES|9|ES|9|EE|9||| |Net of receipts/(payments)|30,476|-|-|30,476|- 8,184| |A5 Transfers between funds|- 8,539|8,539|-|-|-| |A6 Cash funds last year end|36,293|10,298|-|46,591|54,774| |Cash funds this year end|—S—S=—S=S=|58,231|18,836|- 77,067|46,591| **----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period** **----- Start of picture text -----**
||||||| |---|---|---|---|---|---| |Unrestricted|Restricted|Endowment| |Categories|Details|funds|funds|funds| |to nearest £|to nearest £|to nearest £| |B1 Cash funds|Combined Bank Balances|58,231|18,836|-| |||Total cash funds|58,231|18,836|-| |(agree balances with receipts and payments| |account(s))|OK|OK|OK| |Unrestricted|Restricted|Endowment| |funds|funds|funds| |Details|to nearest £|to nearest £|to nearest £| |B2 Other monetary assets|a|-|-|-| |Fund to which|Current value| |Details|asset belongs|Cost (optional)|(optional)| |B3 Investment assets|a|-|-| |Fund to which|Current value| |Details|asset belongs|Cost (optional)|(optional)| |B4 Assets retained for the charity’s own use|a|-|-| |Fund to which|Amount due|When due| |Details|liability relates|(optional)|(optional)| |B5 Liabilities|a|Donations held on account - Camps|s|Unrestricted funds|20,268| |Signed by one or two trustees on behalf of all the trustees|Signature|Print Name|Date of approval| |David Hughes| |Treasurer|5th Sept 2024| |Claire Willis| |Chair of Trustees|5th Sept 2024| **----- End of picture text -----**
CCXX R1 accounts (SS) 05/09/2024 1 CHARITY COMMISSIO FOR ENGLAND AND WALE Inde￿ndent examinerfs report on the accounts Se¢*ion A Independent Examiner's Report Report to the trusteesl members of 1 Hardingstone Scout Group On aG¢ounts for the year ended 1 March 2024 Charity no (rf any) 1038382 Set out on pages See Attached". CC16a R￿1p1S & Payments Accounts Jrybers of additional Sh￿Is> I reFx)rt to the trustees on my examination of the ￿lUnts of the above arity {Ihe Trusf) for the year ended Responsibilities and basis of report s Ihe charity trustees ofthe Trus( you are responsible for the preparation of the a0￿untS in aLZOrdan￿ ￿1th the requirements of the Chariknes Ad 2011 {Ihe Acr). I report in resped of my examination of the Trust's a(xx)unts Carried out under section 145 of the 2011 Act and in carrying out my examinats"on, I have followed the applicable Direcalc￿S given by the Chanty Commission under section 145(51{b) of the Ad. I have completed my examination. I confinn that no material matters have me to my attention (other than that disdosed below") in connection the examination ¥thich gNes me (ause to bdieve that in, any material resFett. • accounting records were not kept in aCC))rdan￿ vith Secti(￿ 130 of the Act or • the a(£ounts do not arxord with the ac(x)unting records nde￿ndent •xamin8fs tst•m•nt I have no contsms and have come a(xoss no other matters in connection ' h the examinatton to vthith attention shoukl drawn in order to enable a proper understsnding ofthe accounts to be reathed. . Pleasè delete the words in the brackets rfthey do not apply. signed: O. i.2Qi) Name". Relevant professional qualffication(s} or body (rf any): Address: 22 cTrQ,7 Icrf Gtion B Disclosure nly ￿rnplete rf the examiner needs to highlight matters of ￿n￿rn (see CC32, Independent examination of charity ac￿unts. directs'ons and guTrdan￿ for examiners). Give here brief details of any items that the xaminer wishes to disclos•.