2022-03-31-accounts

Trustees’ Annual Report for the period

From 1/4/2021 Period start date To 31/3/2022 Period end date

Charity name: The Village Pre School

Charity registration number: 1038317

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The Village Pre-School encourages each child to develop and flourish in a happy, supportive and secure environment, enabling them to be confident, challenged, successful and to have high self-esteem. We work in partnership with parents and local advisors to understand and provide the highest quality childcare for each child. We embrace the Early Years Foundation Stage (EYFS) and apply the four key themes: Unique child, Positive relationships, enabling environments, Learning and development to be the basis of our approach on early learning and development.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	To provide high quality childcare in a safe, secure, caring, happy and stimulating environment in which all children have opportunities to reach their full potential, emotionally, socially and educationally through 'hands on' experiences and having fun. To encourage the development of self-esteem and independence which will help children to make a natural transition to full-time schooling. To ensure each child is supported in developing their potential at their own pace by means of developmentally appropriate play activities and a high level of individual adult input. To provide activities and experiences that are planned to meet their individual stages of development within the early years’ foundation stage.

		To always look at ways to improve and update the environment, layout, equipment and resources available within the Pre-School.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	When the Pre-School committee have new members they are made au fait with regulations, procedures and legal requirements that govern the operation of a charity-based pre-school. All members of the committee are required to undertake DBS checks and complete the EY2 form in order to ensure we fulfil our safeguardingresponsibilities.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policyongrant making	Para 1.38	The settingdoes not offergrants.
Policy on social investment including program related investment	Para 1.38	There are no investments for the Pre-School and all funds are held in a bank account.
Contribution made by volunteers	Para 1.38	Volunteers support throughout the year and are vital to the success of the Pre-School. Volunteers support fundraising activities and during specific fundraising events where needed.
Other		The committee is run by volunteers – who’s support is vital.

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The Pre-School continued its hard work throughout the year across a number of areas: • The financial health of the setting remained positive. • The setting continued to provide high quality care for the children in a supportive environment. • The setting has focussed on adhering to COVID-19 guidelines and minimising risk where ever possible. • Fundraising activities were undertaken throughout the year to raise vital funds to support the children currently at the Pre-School. • The committee remained relatively stable throughout the year. • Staff turnover was addressed and recruitment plans put in place. • Interaction was made with the local primary school to facilitate the transition for the children starting school. The setting continued to be a feeder for the school in the village. • Local and national businesses continued to support the setting with donations and services such as internet connections.

Additional information (optional)

Additional information (optional)	Additional information (optional)
You may choose to include further statements		where relevant about:
Achievements against objectives set	Para 1.41	N/A
Performance of fundraising activities against objectives set	Para 1.41	N/A
Investment performance against objectives	Para 1.41	N/A
Other		N/A

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Financial performance is closely monitored and reported by the Treasurer to ensure the setting remains solvent and in a strong financial position to maintain the settings resilience.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The committee has raised the reserve amount to £2500 (from £2000) to be more representative of the current financial climate. This continues to ensure any risks are mitigated for the Pre-School and committee members’ liabilities.
Amount of reserves held	Para 1.22	£2500.
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	N/A

Additional information (optional)

Additional information (optional)	Additional information (optional)
You may choose to include further statements		where relevant about:
The charity’s principal sources of funds (including any fundraising)	Para 1.47	The main source of funding for the setting is provided by government via Derbyshire County Council. This is the 15 to 30 hours the government provides as part of childcare choices. Funding is also sourced from fees which fall outside the free funding, mainly children aged two. Fundraising is a vital activity which takes place throughout theyear via various events.
Investment policy and objectives including any social investment policy adopted	Para 1.46	Currently there are no investments so no policy is currently in practical use.
A description of the principal risks facing the charity	Para 1.46	The principle risk of the charity is expenditure in the form of salary and rent being greater than the income from funding and fees. Outside of this, funds are spent on resources, membership and insurance fees, training, admin, marketing and fundraising expenses.

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g. unincorporated association, CIO)	Para 1.25	Unincorporated
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Self-nomination and election.

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51	The Village Pre-School Committee and Manager review policies/ procedures regularly. The PSLA publishes a policy book, which we have purchased, that is refreshed when legislative requirements change and updates are required. The Pre-School Manager reviews and amends our policies and then shares them with the committee members for a final check before they are placed in our Operational Plan folder, which parents can view. The Manager advises the staff that the policies have been amended for their review too and ensures adherence within the pre-school setting. Every policy will be reviewed in time for the AGM. A full set of updated policies is kept in the main Operational Plan folder, held at the Pre-School. The Pre-School has written and implemented it’s COVID policy and risk mitigation policies for the continued safe operation in the current climate. These are written in conjunction with the Department for Education’s and Health and Social Care’s COVID policies.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The Pre-School is run by a committee of volunteers, who are responsible for the finances and the overall management of the Pre-School, alongside the Manager. The committee is made up of a minimum of 3 officers; Chair, Secretary, Treasurer and a minimum of 2 other members. We hold regular meetings to make decisions about the current and future management of the setting. We hold a minimum of six meetings a year, including an AGM. At each committee meeting the Treasurer presents an up to date statement of accounts. All decisions made bythe

		committee will be made in view of the financial situation and required reserves. The committee follows the constitution outlined by the Pre-School Learning Alliance for an Unincorporated Charity.
Relationship with any related parties	Para 1.51	N/A
Other		N/A

Reference and Administrative details

Charityname	The Village Pre-School
Other name the charity uses	N/A
Registered charitynumber	1038317
Charity’s principal address	Little Eaton Village Hall, St Peter’s Park, Little Eaton, Derbyshire DE21 5EA

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (if any)
	Abby Vaughan	Chair		Committee
	Carrie Miszkowska	Treasurer		Committee
	Sharon Self	Manager		Committee
	Abigail Jones	Secretary		Committee
	Katie Warren	Committee member		Committee

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity	N/A
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects	N/A
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets	N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Payroll Advisor	Pam Gough
Independent Examiner

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

N/A

Other optional information

A business plan for the year is produced annually, which coincides with the AGM. This takes place during April.

At the AGM volunteers are invited to self-nominate for the committee and can then be elected from this stage to either act as either a trustee or office of the setting.

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Abby Vaughan Full name(s) Abby Vaughan Position (eg Secretary, Chair Chair, etc) Date 22/01/2023

	The Village Pre School	The Village Pre School	1038317
	Receipts andpayments accounts				CC16a
For	Period start date the period from 01/04/2021	To	Period end date 31/03/2022

Section A Receipts and payments

A1 Receipts	Unrestricted funds to the nearest £ 40,894 13,221 2,314 - - - - - 56,429	Restricted funds to the nearest £ - - - - - - - - -	Endowment funds to the nearest £ - - - - - - - - -	Total funds to the nearest £ 40,894 13,221 2,314 - - - - - 56,429	Last year to the nearest £
Funding	40,894	-	-	40,894	49,130
Fees	13,221	-	-	13,221	9,441
Fundraising	2,314	-	-	2,314	1,117
Grants	-	-	-	-	950
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
	-	-	-	-	-
Sub total(Gross income for AR)	56,429	-	-	56,429	60,638

Sub total(Gross income for AR)	56,429		-		-		56,429		60,638
A2 Asset and investment sales,
(see table).
	-		-		-		-
	-		-		-		-		-
Sub total	-		-		-		-		-
Total receipts	56,429		-		-		56,429		60,638

A3 Payments

	A3 Payments
CCX	Salaries	51,746		-		-		51,746		52,929	2023
	Rent	4,325		-		-		4,325		1,520
	Activities / Equipment	369		-		-		369		1,369
	Insurance / Registration	772		-		-		772		761
	X R1 accounts (SS) Payroll Bureau Costs	-		1 -		-		-		20/01/ -

Admin	34		-		-			34		17
Marketing	-		-		-			-		160
FundraisingExpenses	147		-		-			147		20
Training	-		-		-			-		-
**Sub total **	57,393		-		-			57,393		56,776
A4 Asset and investment
purchases, (see table)
	-		-			-		-
	-		-			-		-
**Sub total **	-		-			-		-		-
Total payments	57,393		-			-		57,393		56,776
Net of receipts/(payments)	- 964		-			-		- 964		3,862
A5 Transfers between funds	-		-		-			-		-
A6 Cash funds last year end	30,177		2,500		-			32,677		28,815
Cash funds this year end	29,213		2,500			-		31,713		32,677

CCXX R2 accounts (SS)

20/01/2023

2

Section B Statement of assets and liabilities at the end of the period

Categories B3 Investment assets B2 Other monetary assets B1 Cash funds	Bank Balance Details Details Total cash funds (agree balances with receipts and payments account(s)) Details	Unrestricted funds to nearest £ £29,233 - - 29,233 Agreement Error Unrestricted funds to nearest £ - - - - - - Fund to which asset belongs	Restricted funds to nearest £ 2,500 - - 2,500 OK Restricted funds to nearest £ - - - - - - Cost (optional) - - - - -	Endowment funds to nearest £
				-
				-
				-
				-
				OK
				Endowment funds to nearest £
				-
				-
				-
				-
				-
				-
				Current value (optional)
			-	-
			-	-
			-	-
			-	-
			-	-

		Fund to which asset
Details	~~3~~	belongs

Cost (optional)

Current value (optional) 20/01/2023

CCXX R3 accounts (SS)

~~3~~

B5 Liabilities B4 Assets retained for the charity’s own use					Unrestricted				-
					Unrestricted				-
							-		-
							-		-
							-		-
							-		-
							-		-
							-		-
							-		-
	Details				Fund to which liability relates		Amount due (optional) - - - - -		When due (optional)
							-
							-
							-
							-
							-

Signed by one or two trustees on behalf of all the trustees

Signature	Print Name CMiszkowska	Date of approval
	CMiszkowska	03/01/2023

CCXX R4 accounts (SS)

20/01/2023

4

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ The Village members of PreSchool

On accounts for the year 31 March 2022 Charity no 1038317 ended (if any)

Set out on pages

1 and 2

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022.

Responsibilities and basis of report

As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent [The charity’s gross income exceeded £250,000 and I am qualified to examiner's statement undertake the examination by being a qualified member of [insert name of applicable listed body]]. Delete [ ] if not applicable.

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect:

• the accounting records were not kept in accordance with section 130 of the Charities Act; or

• the accounts did not accord with the accounting records; or

• the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Signed:

Date: 11/01/2023

Name: Abigail Sanders Relevant professional CGMA qualification(s) or body IER 1 Oct 2018 (if any): Address: 3 Lime Avenue Duffield DE56 4DX Section B Disclosure Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

Oct 2018

IER

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