## **Trustees’ Annual Report for the period** **From** 1/4/2021 **Period start date To** 31/3/2022 **Period end date** **Charity name:** The Village Pre School ## **Charity registration number:** 1038317 ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The Village Pre-School encourages each child to
develop and flourish in a happy, supportive and
secure environment, enabling them to be
confident, challenged, successful and to have
high self-esteem.
We work in partnership with parents and local
advisors to understand and provide the highest
quality childcare for each child.
We embrace the Early Years Foundation Stage
(EYFS) and apply the four key themes: Unique
child, Positive relationships, enabling
environments, Learning and development to
be the basis of our approach on early learning
and development.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|To provide high quality childcare in a safe,
secure, caring, happy and stimulating
environment in which all children have
opportunities to reach their full potential,
emotionally, socially and educationally through
'hands on' experiences and having fun.
To encourage the development of self-esteem
and independence which will help children to
make a natural transition to full-time schooling.
To ensure each child is supported in developing
their potential at their own pace by means of
developmentally appropriate play activities and
a high level of individual adult input.
To provide activities and experiences that are
planned to meet their individual stages of
development within the early years’
foundation stage.| |||To always look at ways to improve and update
the environment, layout, equipment and
resources available within the Pre-School.| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|When the Pre-School committee have new
members they are made au fait with
regulations, procedures and legal requirements
that govern the operation of a charity-based
pre-school.
All members of the committee are required to
undertake DBS checks and complete the EY2
form in order to ensure we fulfil our
safeguardingresponsibilities.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policyongrant making|Para 1.38|The settingdoes not offergrants.| |Policy on social investment
including program related
investment|Para 1.38|There are no investments for the Pre-School
and all funds are held in a bank account.| |Contribution made by
volunteers|Para 1.38|Volunteers support throughout the year and
are vital to the success of the Pre-School.
Volunteers support fundraising activities and
during specific fundraising events where
needed.| |Other||The committee is run by volunteers – who’s
support is vital.| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The Pre-School continued its hard work
throughout the year across a number of areas:
•
The financial health of the setting
remained positive.
•
The setting continued to provide high
quality care for the children in a
supportive environment.
•
The setting has focussed on adhering
to COVID-19 guidelines and minimising
risk where ever possible.
•
Fundraising activities were undertaken
throughout the year to raise vital funds
to support the children currently at the
Pre-School.
•
The committee remained relatively
stable throughout the year.
•
Staff turnover was addressed and
recruitment plans put in place.
•
Interaction was made with the local
primary school to facilitate the
transition for the children starting
school. The setting continued to be a
feeder for the school in the village.
•
Local and national businesses
continued to support the setting with
donations and services such as internet
connections.| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|| |---|---|---| |You may choose to include further statements||where relevant about:| |Achievements against
objectives set|Para 1.41|N/A| |Performance of fundraising
activities against objectives
set|Para 1.41|N/A| |Investment performance
against objectives|Para 1.41|N/A| |Other||N/A| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Financial performance is closely monitored and
reported by the Treasurer to ensure the setting
remains solvent and in a strong financial
position to maintain the settings resilience.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|The committee has raised the reserve amount
to £2500 (from £2000) to be more
representative of the current financial climate.
This continues to ensure any risks are mitigated
for the Pre-School and committee members’
liabilities.| |Amount of reserves held|Para 1.22|£2500.| |Reasons for holding zero
reserves|Para 1.22|N/A| |Details of fund materially in
deficit|Para 1.24|N/A| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|N/A| ## **Additional information (optional)** |**Additional information (optional)**|**Additional information (optional)**|| |---|---|---| |You may choose to include further statements||where relevant about:| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The main source of funding for the setting is
provided by government via Derbyshire County
Council. This is the 15 to 30 hours the
government provides as part of childcare
choices.
Funding is also sourced from fees which fall
outside the free funding, mainly children aged
two.
Fundraising is a vital activity which takes place
throughout theyear via various events.| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Currently there are no investments so no policy
is currently in practical use.| |A description of the principal
risks facing the charity|Para 1.46|The principle risk of the charity is expenditure
in the form of salary and rent being greater
than the income from funding and fees.
Outside of this, funds are spent on resources,
membership and insurance fees, training,
admin, marketing and fundraising expenses.| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution| |How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|Unincorporated| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Self-nomination and election.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|The Village Pre-School Committee and
Manager review policies/ procedures regularly.
The PSLA publishes a policy book, which we
have purchased, that is refreshed when
legislative requirements change and updates
are required. The Pre-School Manager reviews
and amends our policies and then shares them
with the committee members for a final check
before they are placed in our Operational Plan
folder, which parents can view. The Manager
advises the staff that the policies have been
amended for their review too and ensures
adherence within the pre-school setting. Every
policy will be reviewed in time for the AGM. A
full set of updated policies is kept in the main
Operational Plan folder, held at the Pre-School.
The Pre-School has written and implemented
it’s COVID policy and risk mitigation policies for
the continued safe operation in the current
climate. These are written in conjunction with
the Department for Education’s and Health and
Social Care’s COVID policies.| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The Pre-School is run by a committee of
volunteers, who are responsible for the
finances and the overall management of the
Pre-School, alongside the Manager. The
committee is made up of a minimum of 3
officers; Chair, Secretary, Treasurer and a
minimum of 2 other members. We hold regular
meetings to make decisions about the current
and future management of the setting. We
hold a minimum of six meetings a year,
including an AGM. At each committee meeting
the Treasurer presents an up to date statement
of accounts. All decisions made bythe| |||committee will be made in view of the financial
situation and required reserves. The
committee follows the constitution outlined by
the Pre-School Learning Alliance for an
Unincorporated Charity.| |---|---|---| |Relationship with any
related parties|Para 1.51|N/A| |Other||N/A| ## **Reference and Administrative details** |Charityname|The Village Pre-School| |---|---| |Other name the charity uses|N/A| |Registered charitynumber|1038317| |Charity’s principal address|Little Eaton Village Hall,
St Peter’s Park,
Little Eaton,
Derbyshire
DE21 5EA| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (if any)**| |---|---|---|---|---| ||Abby Vaughan|Chair||Committee| ||Carrie Miszkowska|Treasurer||Committee| ||Sharon Self|Manager||Committee| ||Abigail Jones|Secretary||Committee| ||Katie Warren|Committee member||Committee| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** N/A Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |N/A||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |Payroll
Advisor|Pam Gough|| |Independent
Examiner||| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** A business plan for the year is produced annually, which coincides with the AGM. This takes place during April. At the AGM volunteers are invited to self-nominate for the committee and can then be elected from this stage to either act as either a trustee or office of the setting. ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Abby Vaughan **Full name(s)** Abby Vaughan **Position (eg Secretary,** Chair **Chair, etc) Date** 22/01/2023 ||**The Village Pre School**|**The Village Pre School**|**1038317**||| |---|---|---|---|---|---| ||**Receipts andpayments accounts**||||**CC16a**| |**For**|Period start date
**the period**
**from**
01/04/2021|**To**|Period end date
31/03/2022||| ## **Section A Receipts and payments** |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**40,894**
**13,221**
**2,314**
**-**
**-**
**-**
**-**
**-**
**56,429**|**Restricted funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**40,894**
**13,221**
**2,314**
**-**
**-**
**-**
**-**
**-**
**56,429**|**Last year**
**to the nearest £**| |---|---|---|---|---|---| |Funding|**40,894**|**-**|**-**|**40,894**|**49,130**| |Fees|**13,221**|**-**|**-**|**13,221**|**9,441**| |Fundraising|**2,314**|**-**|**-**|**2,314**|**1,117**| |Grants|**-**|**-**|**-**|**-**|**950**| ||**-**|**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**|**-**| |**_Sub total_**_(Gross income for AR)_|**56,429**|**-**|**-**|**56,429**|**60,638**| |**_Sub total_**_(Gross income for AR)_|**56,429**||**-**||**-**||**56,429**||**60,638**| |---|---|---|---|---|---|---|---|---|---| |**A2 Asset and investment sales,**|||||||||| |**(see table).**|||||||||| ||**-**||**-**||**-**||**-**||| ||**-**||**-**||**-**||**-**||**-**| |**_Sub total_**|**-**||**-**||**-**||**-**||**-**| |**_Total receipts_**|**56,429**||**-**||**-**||**56,429**||**60,638**| ## **A3 Payments** ||**A3 Payments**||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---| |CCX|Salaries|**51,746**||**-**||**-**||**51,746**||**52,929**|2023| ||Rent|**4,325**||**-**||**-**||**4,325**||**1,520**|| ||Activities / Equipment|**369**||**-**||**-**||**369**||**1,369**|| ||Insurance / Registration|**772**||**-**||**-**||**772**||**761**|| ||X R1 accounts (SS)
Payroll Bureau Costs|**-**||1
**-**||**-**||**-**||20/01/
**-**|| |Admin|**34**||**-**||**-**|||**34**||**17**| |---|---|---|---|---|---|---|---|---|---|---| |Marketing|**-**||**-**||**-**|||**-**||**160**| |FundraisingExpenses|**147**||**-**||**-**|||**147**||**20**| |Training|**-**||**-**||**-**|||**-**||**-**| |**_Sub total_ **|**57,393**||**-**||**-**|||**57,393**||**56,776**| |**A4 Asset and investment**||||||||||| |**purchases, (see table)**||||||||||| ||**-**||**-**|||**-**||**-**||| ||**-**||**-**|||**-**||**-**||| |**_Sub total_ **|**-**||**-**|||**-**||**-**||**-**| |**_Total payments_**|**57,393**||**-**|||**-**||**57,393**||**56,776**| |**_Net of receipts/(payments)_**|**- 964**||**-**|||**-**||**- 964**||**3,862**| |**A5 Transfers between funds**|**-**||**-**||**-**|||**-**||**-**| |**A6 Cash funds last year end**|**30,177**||**2,500**||**-**|||**32,677**||**28,815**| |**_Cash funds this year end_**|**29,213**||**2,500**|||**-**||**31,713**||**32,677**| CCXX R2 accounts (SS) 20/01/2023 2 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B3 Investment assets**
**B2 Other monetary assets**
**B1 Cash funds**|Bank Balance
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments account(s))
**Details**|**Unrestricted**
**funds**
**to nearest £**
£29,233
**-**
**-**
**29,233**
Agreement Error
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which asset**
**belongs**|**Restricted funds**
**to nearest £**
**2,500**
**-**
**-**
**2,500**
OK
**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**Endowment**
**funds**
**to nearest £**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| ||||**-**|**-**| |||**Fund to which asset**| |---|---|---| |**Details**|~~3~~|**belongs**| **Cost (optional)** **Current value (optional)** 20/01/2023 CCXX R3 accounts (SS) ~~3~~ |**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**|||||**Unrestricted**||||**-**| |---|---|---|---|---|---|---|---|---|---| ||||||**Unrestricted**||||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||||||||**-**||**-**| ||**Details**||||**Fund to which**
**liability relates**||**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**||**When due**
**(optional)**| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| ||||||||**-**||| Signed by one or two trustees on behalf of all the trustees |||| |---|---|---| |Signature|Print Name
CMiszkowska|Date of approval| ||CMiszkowska|03/01/2023| |||| CCXX R4 accounts (SS) 20/01/2023 4 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** The Village **members of** PreSchool **On accounts for the year** 31 March 2022 **Charity no** 1038317 **ended (if any)** **Set out on pages** 1 and 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022. ## **Responsibilities and basis of report** As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** [The charity’s gross income exceeded £250,000 and I am qualified to **examiner's statement** undertake the examination by being a qualified member of [insert name of applicable listed body]]. _Delete_ [ ] _if not applicable._ I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination (other than that disclosed below *) which gives me cause to believe that in, any material respect: - the accounting records were not kept in accordance with section 130 of the Charities Act; or - the accounts did not accord with the accounting records; or - the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. **Signed:** **Date:** 11/01/2023 **Name:** Abigail Sanders **Relevant professional** CGMA **qualification(s) or body IER** 1 **Oct 2018 (if any): Address:** 3 Lime Avenue Duffield DE56 4DX **Section B Disclosure** Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **Oct 2018** **IER** 2