2025-08-31-accounts - Clanfield Community Pre-School

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Trustees’ Annual Report for the period

From 1[st] September 2024 To 31[st] August 2025

Charity name: Clanfield Community Pre-School

Charity registration number: 1037900

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Clanfield Community Pre-School has been operating since 1992, offering term-time childcare and education for the local community. It is managed by a parent- trustee committee. The purpose of the charity is to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: a) Offering appropriate education and care facilities, together with the right of parents to become involved in the activities of such groups; b) Encouraging the study of the needs of such children and their families, and promoting public interest in and recognition of such needs in the local area; c) Instigating and adhering to and furthering the aims and objectives of the Early Years Alliance.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the	Para 1.17 and 1.19	The Pre-School aims to: - Provide a warm, friendly and relaxed pre-school environment where children and families feel at ease - Provide high-qualitycare and

accounts.		education for children aged 2-5 years - Provide a wide variety of play activities and experiences for the children developed within the Early Years Foundation Stage (EYFS) framework - Work in partnership with parents to help children learn and develop - Add to the life and wellbeing of the local community - Provide regular events for children, parents and staff to promote partnerships and open, honest communication
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission on public benefit and are satisfied that the conditions have been met.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment We acknowledge the contribution that the parent and family volunteers make towards the charity, as without their time and hard Para 1.38 work, the pre-school would not exist. We Contribution made by thank them for the effort that has gone into volunteers this year, to grow and sustain the preschool. We also thank the staff for the voluntary hours they put into the pre-school

to run fundraising events and to maintain the physical and admin side of the charity. Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	This year, despite the low birth rate and 33 children moving on to school this September, we have managed to maintain the numbers at an average of 34 per session by the Spring term, up from 30 in the Autumn. This has made the setting accessible to a greater number of the community. Due to the increased rates of government funding in the 23/24 summer term, we have been able to keep our privately-funded hours at a minimum, to remain accessible to the lower-income families in the area. The benefit was not as high as last year, as the increase to NMW in April 24/25 outweighed the funded hours rate increase, so we have had to absorb that cost pressure. As we have managed to bring the pre-school back into a more sustainable financial position through increased numbers over the last two years, we have been able to invest in our training and now have a Level 3 trained SENCO on our staff. This expertise is benefitting our children and families enormously, allowing them to thrive as they continue their journey on to school. We have also been able to approve funding for a member of staff to embark on Forest School training in 25/26, which we are hoping to officially offer from Autumn 26/27 once the setting has been certified. We held our annual summer and Christmas fairs to raise money and allow the parents to get involved with the setting. We continue to support the families most in need, by providing supplementary funding towards

free school meals.

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set	Para 1.41	The objective this year was to improve the financial position to increase sustainability. We aimed to maintain the average number of children per session at 35, and this target was almost reached by the spring term. We were also aiming to make a surplus this year to be able to embark on the Forest School training and facilitate some much-needed replacements of white goods and computer equipment in 25/26. We have managed to achieve this with a £27.4K surplus, through careful management of resources and additional grant funding.
Performance of fundraising activities against objectives set	Para 1.41	We aim to raise around £1000 per year, with around a third coming from Xmas fair and activities, and two-thirds coming from summer fairs at the preschool and in the community. We have managed to achieve this in 24/25, although the value was a lot less than previous years. We have been limited this year to smaller after school events due to the cost of hosting weekend ones, and we are struggling for volunteers to assist with the events due to the committee being understaffed and working full-time day jobs. We also don’t ask for much from the families in regards to fundraising, as we recognise that the economic crisis is causing hardship for many.
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Cash in hand and at bank was £88.7K on 31stAug 2025 in unrestricted funds, with a net surplus of £27.4K.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	Minimum of £10K reserves to be held for redundancy provision.
Amount of reserves held	Para 1.22	£88.7K
Reasons for holding zero reserves	Para 1.22
Details of fund materially in deficit	Para 1.24
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	The charity is a going concern- finances have improved year on year, income is forecast at sustainable levels for the next financial year, and increases to expenditure have been mitigated. Reserves have increased to meet unexpected expenditure.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The principal source of funds is from government-funded childcare hours, along with a small amount of privately-invoiced hours and from grants and fundraising at events throughout the year.
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46	The biggest risk to the charity is the underfunding from the government-funded childcare hours scheme, as we do not impose a limit on the number of funded places we take on and therefore the privately-funded hours are not enough to mitigate the underfunding. The current rates of funding do not cover the essential

training/planning time for the staff, nor essential resources. Increased funding was given last year from Spring term, but this was offset by increases to utilities and NMW in Spring 24/25 against a comparatively low increase to funded rates. A secondary risk is the turnover of trustees, due to the nature of the business- once their children leave, they must become an affiliate member, of which the constitution limits numbers. Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution adopted 2013
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Charitable trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees are recruited on a voluntary basis from the parents and families of the pupils. We regularly invite parents to become members throughout the year and their eligibility is determined by an advanced DBS check for Ofsted requirements. We also take into account any skills or experience they may have for fulfilling specific roles on the committee.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51

Other

Reference and Administrative details

Charity name	Clanfield Community Pre-School
Other name the charity uses
Registered charity number	1037900
Charity’s principal address	Green Lane, Clanfield, Waterlooville, PO8 0JU

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year
Rebecca Lumb	Chairperson and Treasurer
Jessica Wood	Committee member	1/5/25- topresent
Andrew Mealey	Committee member

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Rebecca Lumb Full name(s) Rebecca Lumb Position (eg Treasurer and Secretary, Chair, etc) Chairperson Date 26/6/2026

Charity Name Clanfield Community Preschool

No (if any) 1037900

Recei ments accounts pts and pay

For the period 1-Sep-2024 from

31-Aug-2025

CC16a

Section A Receipts and payments

Unrestricted Restricted Endowment funds funds funds

Total funds Last year

to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £

A1 Receipts

Donations received	-	-	-	-	737
Revenuegrants received	200,059	-	-	200,059	182,576
Gross tradingreceipts	20,692	-	-	20,692	31,104
Finance interest received	168	-	-	168	206
Fundraisingevents	1,019	-	-	1,019	1,507
Commission received	67	-	-	67	-
	-	-	-	-	-
	-	-	-	-	-
*Sub total*(Gross income for AR)	222,005	-	-	222,005	216,130

A2 Asset and investment sales, (see
table).
	-	-	-	-
	-	-	-	-	-
*Sub total*	-	-	-	-	-

**Total receipts **	222,005	-	-	222,005	216,130

A3 Payments

A3 Payments
Gross wages and salaries	146,718	-	-	146,718	140,119
Pension contributions	6,537	-	-	6,537	6,144
Resource costs	9,021	-	-	9,021	6,603
Trainingand welfare	1,072	-	-	1,072	405
Administrative support	3,487	-	-	3,487	532

08/27/2026

Travel & Subsistence	444	-	-	444	-
Rent and service charge	11,134	-	-	11,134	10,767
Rates	1,397	-	-	1,397	697
Insurance	863	-	-	863	1,868
Light,water and heat	4,389	-	-	4,389	4,677
Cleaning	2,572	-	-	2,572	837
Repairs and maintenance	966	-	-	966	3,335
Telephone	793	-	-	793	645
Postage	-	-	-	-	2
Stationeryandprinting	1,460	-	-	1,460	1,004
IT(inc software and website)	1,699	-	-	1,699	1,939
Bad debts	-	-	-	-	0
Payrollprocessing	1,975	-	-	1,975	1,368
Bank charges(inc interest)	102	-	-	102	102
Other accountancyfees	-	-	-	-	0
Otherprofessional fees	-	-	-	-	300
Accountancycosts inpreparingaccounts	-	-	-	-	0
Independent examination	-	-	-	-	-
**Sub total **	194,628	-	-	194,628	181,344

A4 Asset and investment purchases,
(see table)
	-		-		-	-
	-		-		-	-
**Sub total **	-		-		-	-	-

**Total payments **	194,628		-		-	194,628	181,344

**Net of receipts/(payments) **	27,376	-		-		27,376	34,786
A5 Transfers between funds	-	-		-		-	-
A6 Cash funds last year end	61,367	-		-		61,367	26,580
**Cash funds this year end **	88,743	-		-		88,743	61,366

Section B Statement of assets and liabilities at the end of the period

Categories

Details

Unrestricted Restricted Endowment funds funds funds

08/27/2026

Co-Op Savings Account Co-Op Current Account Barclays Current Account Petty Cash Details Details Details Computer and electrical equipment *Total cash funds* (agree balances with receipts and payments account(s))	to nearest £ 10,874 66,671 10,978 220 88,743 OK to nearest £ - - - - - - Unrestricted funds Fund to which asset belongs Fund to which asset belongs Office equipment- unrestricted	to nearest £ - - - - - OK to nearest £ - - - - - - Cost (optional) - - - - - Cost (optional) 3,989 Restricted funds	to nearest £
			-
			-
			-
			-
			-
			OK
			to nearest £ Endowment funds
			-
			-
			-
			-
			-
			-
			Current value (optional)
			-
			-
			-
			-
			-
			Current value (optional)
Computer and electrical equipment	Office equipment- unrestricted	3,989	1,615

08/27/2026

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Furniture, fixtures and fittings	Office equipment-	19,152	-
	unrestricted
Buildings and structures	Buildings-	19,654	4,554
	unrestricted
		-	-
		-	-
		-	-
		-	-
		-	-
		-	-
	Fund to which	Amount due	When due
Details	liability relates	(optional)	(optional)
		-
		-
		-
		-
		-


Signature R.Lumb	Print Name Rebecca Lumb	Date of approval
	Rebecca Lumb	26/6/2026

08/27/2026

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