## **Trustees’ Annual Report for the period** **From 1[st] September 2024 To 31[st] August 2025** ## **Charity name: Clanfield Community Pre-School** ## **Charity registration number: 1037900** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Clanfield Community Pre-School has been
operating since 1992, offering term-time
childcare and education for the local
community. It is managed by a parent-
trustee committee.
The purpose of the charity is to enhance
the development and education of children
under statutory school age by encouraging
parents to understand and provide for the
needs of their children through community
groups and by:
a) Offering appropriate education and
care facilities, together with the right
of parents to become involved in the
activities of such groups;
b) Encouraging the study of the needs
of such children and their families,
and promoting public interest in and
recognition of such needs in the
local area;
c)
Instigating and adhering to and
furthering the aims and objectives of
the Early Years Alliance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the|Para 1.17 and
1.19|The Pre-School aims to:
-
Provide a warm, friendly and
relaxed pre-school environment
where children and families feel at
ease
-
Provide high-qualitycare and| |accounts.||education for children aged 2-5
years
-
Provide a wide variety of play
activities and experiences for the
children developed within the Early
Years Foundation Stage (EYFS)
framework
-
Work in partnership with parents to
help children learn and develop
-
Add to the life and wellbeing of the
local community
-
Provide regular events for children,
parents and staff to promote
partnerships and open, honest
communication| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit and are
satisfied that the conditions have been met.| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment We acknowledge the contribution that the parent and family volunteers make towards the charity, as without their time and hard Para 1.38 work, the pre-school would not exist. We Contribution made by thank them for the effort that has gone into volunteers this year, to grow and sustain the preschool. We also thank the staff for the voluntary hours they put into the pre-school to run fundraising events and to maintain the physical and admin side of the charity. Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|This year, despite the low birth rate and 33
children moving on to school this
September, we have managed to maintain
the numbers at an average of 34 per
session by the Spring term, up from 30 in
the Autumn. This has made the setting
accessible to a greater number of the
community. Due to the increased rates of
government funding in the 23/24 summer
term, we have been able to keep our
privately-funded hours at a minimum, to
remain accessible to the lower-income
families in the area. The benefit was not as
high as last year, as the increase to NMW
in April 24/25 outweighed the funded hours
rate increase, so we have had to absorb
that cost pressure. As we have managed to
bring the pre-school back into a more
sustainable financial position through
increased numbers over the last two years,
we have been able to invest in our training
and now have a Level 3 trained SENCO on
our staff. This expertise is benefitting our
children and families enormously, allowing
them to thrive as they continue their
journey on to school. We have also been
able to approve funding for a member of
staff to embark on Forest School training in
25/26, which we are hoping to officially
offer from Autumn 26/27 once the setting
has been certified. We held our annual
summer and Christmas fairs to raise
money and allow the parents to get
involved with the setting. We continue to
support the families most in need, by
providing supplementary funding towards| free school meals. |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|The objective this year was to improve the
financial position to increase sustainability.
We aimed to maintain the average number
of children per session at 35, and this
target was almost reached by the spring
term. We were also aiming to make a
surplus this year to be able to embark on
the Forest School training and facilitate
some much-needed replacements of white
goods and computer equipment in 25/26.
We have managed to achieve this with a
£27.4K surplus, through careful
management of resources and additional
grant funding.| |Performance of fundraising
activities against objectives
set|Para 1.41|We aim to raise around £1000 per year,
with around a third coming from Xmas fair
and activities, and two-thirds coming from
summer fairs at the preschool and in the
community. We have managed to achieve
this in 24/25, although the value was a lot
less than previous years. We have been
limited this year to smaller after school
events due to the cost of hosting weekend
ones, and we are struggling for volunteers
to assist with the events due to the
committee being understaffed and working
full-time day jobs. We also don’t ask for
much from the families in regards to
fundraising, as we recognise that the
economic crisis is causing hardship for
many.| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Cash in hand and at bank was £88.7K on
31stAug 2025 in unrestricted funds, with a
net surplus of £27.4K.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Minimum of £10K reserves to be held for
redundancy provision.| |Amount of reserves held|Para 1.22|£88.7K| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The charity is a going concern- finances
have improved year on year, income is
forecast at sustainable levels for the next
financial year, and increases to expenditure
have been mitigated. Reserves have
increased to meet unexpected expenditure.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
The principal source of funds is from
government-funded childcare hours, along
with a small amount of privately-invoiced
hours and from grants and fundraising at
events throughout the year.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|The biggest risk to the charity is the
underfunding from the government-funded
childcare hours scheme, as we do not
impose a limit on the number of funded
places we take on and therefore the
privately-funded hours are not enough to
mitigate the underfunding. The current
rates of funding do not cover the essential| training/planning time for the staff, nor essential resources. Increased funding was given last year from Spring term, but this was offset by increases to utilities and NMW in Spring 24/25 against a comparatively low increase to funded rates. A secondary risk is the turnover of trustees, due to the nature of the business- once their children leave, they must become an affiliate member, of which the constitution limits numbers. Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted 2013| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are recruited on a voluntary basis
from the parents and families of the pupils.
We regularly invite parents to become
members throughout the year and their
eligibility is determined by an advanced
DBS check for Ofsted requirements. We
also take into account any skills or
experience they may have for fulfilling
specific roles on the committee.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| Other ## **Reference and Administrative details** |Charity name|Clanfield Community Pre-School| |---|---| |Other name the charity uses|| |Registered charity number|1037900| |Charity’s principal address|Green Lane,
Clanfield,
Waterlooville,
PO8 0JU| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Nam**
**e of**
**pers**
**on**
**(or**
**body**
**)**
**entitl**
**ed to**
**appo**
**int**
**trust**
**ee (if**
**any)**| |---|---|---|---|---| ||Rebecca Lumb|Chairperson and
Treasurer||| ||Jessica Wood|Committee member|1/5/25- topresent|| ||Andrew Mealey|Committee member||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** _Rebecca Lumb_ **Full name(s)** Rebecca Lumb **Position (eg** Treasurer and **Secretary, Chair, etc)** Chairperson **Date** 26/6/2026 **Charity Name Clanfield Community Preschool** **No (if any) 1037900** ## **Recei ments accounts pts and pay** **For the period 1-Sep-2024 from** **31-Aug-2025** **To** **CC16a** ## **Section A Receipts and payments** **Unrestricted Restricted Endowment funds funds funds** **Total funds Last year** **to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £** ## **A1 Receipts** |Donations received||**-**||||**-**||||**-**||||**-**||||**737**|| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |Revenuegrants received||**200,059**||||**-**||||**-**||||**200,059**||||**182,576**|| |Gross tradingreceipts||**20,692**||||**-**||||**-**||||**20,692**||||**31,104**|| |Finance interest received||**168**||||**-**||||**-**||||**168**||||**206**|| |Fundraisingevents||**1,019**||||**-**||||**-**||||**1,019**||||**1,507**|| |Commission received||**67**||||**-**||||**-**||||**67**||||**-**|| |||**-**||||**-**||||**-**||||**-**||||**-**|| |||**-**||||**-**||||**-**||||**-**||||**-**|| |**_Sub total_**_(Gross income for AR)_||**222,005**||||**-**||||**-**||||**222,005**||||**216,130**|| |**A2 Asset and investment sales, (see**|||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**table).**|||||||||||||||||||| |||**-**||||**-**||||**-**||||**-**|||||| |||**-**||||**-**||||**-**||||**-**||||**-**|| |**_Sub total_**||**-**||||**-**||||**-**||||**-**||||**-**|| ||||||||||||||||||||| |**_Total receipts_ **||**222,005**||||**-**||||**-**||||**222,005**||||**216,130**|| ## **A3 Payments** |**A3 Payments**|||||||||| |---|---|---|---|---|---|---|---|---|---| |
Gross wages and salaries|**146,718**||**-**||**-**||**146,718**||**140,119**| |Pension contributions|**6,537**||**-**||**-**||**6,537**||**6,144**| |Resource costs|**9,021**||**-**||**-**||**9,021**||**6,603**| |Trainingand welfare|**1,072**||**-**||**-**||**1,072**||**405**| |Administrative support|**3,487**||**-**||**-**||**3,487**||**532**| 08/27/2026 1 |Travel & Subsistence|**444**||**-**||**-**||**444**||**-**| |---|---|---|---|---|---|---|---|---|---| |Rent and service charge|**11,134**||**-**||**-**||**11,134**||**10,767**| |Rates|**1,397**||**-**||**-**||**1,397**||**697**| |Insurance|**863**||**-**||**-**||**863**||**1,868**| |Light,water and heat|**4,389**||**-**||**-**||**4,389**||**4,677**| |Cleaning|**2,572**||**-**||**-**||**2,572**||**837**| |Repairs and maintenance|**966**||**-**||**-**||**966**||**3,335**| |Telephone|**793**||**-**||**-**||**793**||**645**| |Postage|**-**||**-**||**-**||**-**||**2**| |Stationeryandprinting|**1,460**||**-**||**-**||**1,460**||**1,004**| |IT(inc software and website)|**1,699**||**-**||**-**||**1,699**||**1,939**| |Bad debts|**-**||**-**||**-**||**-**||**0**| |Payrollprocessing|**1,975**||**-**||**-**||**1,975**||**1,368**| |Bank charges(inc interest)|**102**||**-**||**-**||**102**||**102**| |Other accountancyfees|**-**||**-**||**-**||**-**||**0**| |Otherprofessional fees|**-**||**-**||**-**||**-**||**300**| |Accountancycosts inpreparingaccounts|**-**||**-**||**-**||**-**||**0**| |Independent examination|**-**||**-**||**-**||**-**||**-**| |**_Sub total_ **|**194,628**||**-**||**-**||**194,628**||**181,344**| |**A4 Asset and investment purchases,**|||||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |**(see table)**|||||||||||||||||||||| |||**-**|||||**-**|||||**-**||||**-**|||||| |||**-**|||||**-**|||||**-**||||**-**|||||| |**_Sub total_ **||**-**|||||**-**|||||**-**||||**-**||||**-**|| ||||||||||||||||||||||| |**_Total payments_ **||**194,628**|||||**-**|||||**-**||||**194,628**||||**181,344**|| ||||||||||||||||||||||| |**_Net of receipts/(payments)_ **||**27,376**||||**-**|||||**-**|||||**27,376**||||**34,786**|| |**A5 Transfers between funds**||**-**||||**-**|||||**-**|||||**-**||||**-**|| |**A6 Cash funds last year end**||**61,367**||||**-**|||||**-**|||||**61,367**||||**26,580**|| |**_Cash funds this year end_ **||**88,743**||||**-**|||||**-**|||||**88,743**||||**61,366**|| ||||||||||||||||||||||| ## **Section B Statement of assets and liabilities at the end of the period** **Categories** **Details** **Unrestricted Restricted Endowment funds funds funds** 08/27/2026 2 |**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**|Co-Op Savings Account
Co-Op Current Account
Barclays Current Account
Petty Cash
**Details**
**Details**
**Details**
Computer and electrical equipment
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**10,874**
**66,671**
**10,978**
**220**
**88,743**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Unrestricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
Office equipment-
unrestricted|**to nearest £**
**-**
**-**
**-**
**-**
**-**
OK
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**3,989**
**Restricted**
**funds**|**to nearest £**| |---|---|---|---|---| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||OK| |||||**to nearest £**
**Endowment**
**funds**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**-**| |||||**Current value**
**(optional)**| ||Computer and electrical equipment|Office equipment-
unrestricted|**3,989**|**1,615**| 08/27/2026 3 ## **B5 Liabilities** Signed by one or two trustees on behalf of all the trustees |Furniture, fixtures and fittings||Office equipment-||**19,152**||**-**| |---|---|---|---|---|---|---| |||unrestricted||||| |Buildings and structures||Buildings-||**19,654**||**4,554**| |||unrestricted||||| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||||**-**||**-**| |||**Fund to which**||**Amount due**||**When due**| |**Details**||**liability relates**||**(optional)**||**(optional)**| |||||**-**||| |||||**-**||| |||||**-**||| |||||**-**||| |||||**-**||| |||| |---|---|---| |Signature
R.Lumb|Print Name
Rebecca Lumb|Date of
approval| ||Rebecca Lumb|26/6/2026| |||| 08/27/2026 4 CHARITY COMMISSIO FOR ENGLAND AND WALE Indepèrtdent examinerfè report on the accounts Repp.rtt0thetn￿t¢¢%l Clanfield Commuibty Pre8cJ¥)d On a¢counts for th¢ yoar 31.8.202S Charity no Ilfany) 10379 Irw.erpter tG rnC.'b¢ettre-5ge i.nbftS if ad￿lI1￿-￿81£￿$) S IBF*Ntto theth18t￿8 on rny 8xaw4nation Dfthp accounts of thanty Cthe Tr￿ for t￿ yeai •n(*d DD I MM I YYY. thè tharitylru8tee8 Tnkt. you ere resry)n¥blefoTthe PT8twation ofthe arwunts in ac&Ndance wth thts uirements olthe Ch•7ties Act 2011 Iyhe ￿). l TetKJrtiTh resFect of my exam1r￿1bOTr Ollhe Tr￿￿¥ accounts carri￿ out under BwA¢on 145 of the 2011 Art andin carrying out rny examination, I have foll(￿¥&d apkllca1￿e Dire¢b"ons tyvèts ty thè Chaiity cOMrdS4I￿ undèr sècvon 145(Sllbl of thè Ind•pond•nt oxamin•rfs I ha¥e o)mFJeted my examination. l ¢onfirm that no material matters ha¥e Come to my attention loth8rthan that disdc6ed I￿") in v)nT*clion y￿th the examination vkntch gves me r2Lsse to tdieve that in, any material re8pe