Trustees’ Annual Report for the period
From 1[st] September 2023 To 31[st] August 2024
Charity name: Clanfield Community Pre-School
Charity registration number: 1037900
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | Clanfield Community Pre-School has been operating since 1992, offering term-time childcare and education for the local community. It is managed by a parent- trustee committee. The purpose of the charity is to enhance the development and education of children under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups and by: a) Offering appropriate education and care facilities, together with the right of parents to become involved in the activities of such groups; b) Encouraging the study of the needs of such children and their families, and promoting public interest in and recognition of such needs in the local area; c) Instigating and adhering to and furthering the aims and objectives of the Early Years Alliance. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Pre-School aims to: - Provide a warm, friendly and relaxed pre-school environment where children and families feel at ease - Provide high-quality care and education for children aged 2-5 years - Provide a wide variety of play activities and experiences for the children developed within the Early Years Foundation Stage (EYFS) framework - Work in partnership with parents to help children learn and develop |
| - Add to the life and wellbeing of the local community - Provide regular events for children, parents and staff to promote partnerships and open, honest communication |
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|---|---|---|
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees have had regard to the guidance issued by the Charity Commission on public benefit and are satisfied that the conditions have been met. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | We acknowledge the contribution that the parent and family volunteers make towards the charity, as without their time and hard work, the pre-school would not exist. We thank them for the effort that has gone into this year, to grow and sustain the pre- school. We also thank the staff for the voluntary hours they put into the pre-school to run fundraising events and to maintain the physical and admin side of the charity. |
| Other |
Achievements and Performance
SORP reference
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | This year we have managed to raise the numbers of children from an average of 30 per session, to 37 by the Spring term. This has made the setting accessible to a greater number of the community. Due to the increased rates of government funding in the summer term, we have been able to keep our privately-funded hours at a minimum, to remain accessible to the lower-income families in the area. The financial benefit of the increased numbers and rates has allowed us to invest in new SEN equipment and Level 3 training, providing new experiences and development for the children that will aid them on their journey into school. We held various seasonal craft weeks throughout the year to fundraise for outside equipment and building works, to provide much- needed shading for the children outside, as well as a new mud kitchen. We held our annual summer fair to raise money and allow the parents to get involved with the setting. We continue to support the families most in need, by providing supplementary funding towards free school meals. |
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | The objective this year was to improve the financial position to increase sustainability. We aimed to increase the average number of children per session from 30 to 35, and this target was exceeded by the spring term. We also aiming to make a surplus this year and have surpassed expectations to end with a £34.8K surplus, through careful management of resources and additional grant funding. |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Cash in hand and at bank was £61.4K on 31stAug 2024 in unrestricted funds, with a net surplus of £34.8K. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Minimum of £10K reserves to be held for redundancy provision. |
| Amount of reserves held | Para 1.22 | £61.4K |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | The charity is a going concern- finances have improved year on year, income is forecast at sustainable levels for the next financial year, and increases to expenditure have been mitigated. Reserves have increased to meet unexpected expenditure. |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | The principal source of funds is from government-funded childcare hours, along with privately-invoiced hours and small amounts from grants and fundraising at events throughout the year. |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | The biggest risk to the charity is the underfunding from the government-funded childcare hours scheme, as we do not impose a limit on the number of funded places we take on and therefore the privately-funded hours are not enough to mitigate the underfunding. The current rates of funding do not cover the essential training/planning time for the staff, nor essential resources. Increased funding has been seen this year, but only from Spring term, so a full year’s benefit has yet to be seen, as this is likely to be offset by increases to utilities and NMW. A secondary risk is the turnover of trustees, due to the nature of the business- once their children leave, they must become an affiliate member, of which the constitution limits numbers. |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
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|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Constitution adopted 2013 |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Charitable trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustees are recruited on a voluntary basis from the parents and families of the pupils. We regularly invite parents to become members throughout the year and their eligibility is determined by an advanced DBS check for Ofsted requirements. We also take into account any skills or experience they may have for fulfilling specific roles on the committee. |
Additional information (optional) You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Clanfield Community Pre-School |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1037900 |
| Charity’s principal address | Green Lane, Clanfield, Waterlooville, PO8 0JU |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Rebecca Lumb | Chairperson and Treasurer |
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| Jessica Wood | Committee member | 1/5/25-present | ||
| Andrew Mealey | Committee member | |||
| Victoria McDowell | Committee member | 1/9/23-28/5/25 | ||
| LucyRedfern | Secretary | 1/9/23-1/5/25 | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
Rebecca Lumb | |
|---|---|---|
| Rebecca Lumb | ||
Treasurer and Chairperson |
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| 28/6/25 | ||
| 28/6/25 |
Charity Name No (if any) Clanfield Community Preschool 1037900 Receipts and payments accounts For the period 1-Sep-2023 31-Aug-2024 To from ee
CC16a
| Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | Section A Receipts and payments | ||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Unrestricted funds |
Restricted funds | Endowment funds |
Total funds | Last year | ||||||||||||||||||
| to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | to the nearest £ | ||||||||||||||||
| A1 Receipts | ||||||||||||||||||||||
| Donations received | - | -- | - | 737- | - | -- | - | 737- | - | -- | ||||||||||||
| Revenue grants received | - | 182,576- | - | -- | - | -- | - | 182,576- | - | 124,422- | ||||||||||||
| Gross trading receipts | - | 31,104- | - | -- | - | -- | - | 31,104- | - | 21,737- | ||||||||||||
| Finance interest received | - | 206- | - | -- | - | -- | - | 206- | - | 38- | ||||||||||||
| Fundraising events | - | 1,507- | - | -- | - | -- | - | 1,507- | - | 2,544- | ||||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||||
| - | -- | - | -- | - | -- | - | -- | - | -- | |||||||||||||
| - | 215,393- | - | 737- | - | -- | - | 216,130- | - | 148,740- | |||||||||||||
| Sub total(Gross income for AR) | (Gross income for AR) | |||||||||||||||||||||
| A2 Asset and investment sales, (see table). - -- - -- - -- - -- - -- - -- - -- - -- - -- Sub total- -- - -- - -- - -- - -- Total receipts - 215,393- - 737- - -- - 216,130- - 148,740- ~~=———=~~ |
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| A3 Payments | ||||||||||||||||||||||
| Gross wages and salaries | - | 140,119- | - | -- | - | -- | - | 140,119- | - | 119,339- | ||||||||||||
| Pension contributions | - | 6,144- | - | -- | - | -- | - | 6,144- | - | 4,279- | ||||||||||||
| Resource costs | - | 5,866- | - | 737- | - | -- | - | 6,603- | - | 8,519- | ||||||||||||
| Training and welfare | - | 405- | - | -- | - | -- | - | 405- | - | 668- | ||||||||||||
| Administrative support | - | 532- | - | -- | - | -- | - | 532- | - | 1,164- | ||||||||||||
| Rent and service charge | - | 10,767- | - | -- | - | -- | - | 10,767- | - | 11,542- | ||||||||||||
| Rates | - | 697- | - | -- | - | -- | - | 697- | (8,351) | |||||||||||||
| Insurance | - | 1,868- | - | -- | - | -- | - | 1,868- | - | 1,783- | ||||||||||||
| Light, water and heat | - | 4,677- | - | 4,677- | 4,182 | |||||||||||||||||
| Cleaning | - | 837- | - | 837- | 1,113 | |||||||||||||||||
| Repairs and maintenance | - | 3,335- | - | 3,335- | 1,004 | |||||||||||||||||
| Telephone | - | 645- | - | 645- | 626 | |||||||||||||||||
| Postage | - | 2- | - | 2- | 0 | |||||||||||||||||
| Stationery and printing | - | 1,004- | - | 1,004- | 1,070 | |||||||||||||||||
| IT (inc software and website) | - | 1,939- | - | 1,939- | 1,184 | |||||||||||||||||
| Bad debts | - | -- | - | -- | 0 | |||||||||||||||||
| Payroll processing | - | 1,368- | - | 1,368- | 1,368 | |||||||||||||||||
| Bank charges (inc interest) | - | 102- | - | 102- | 131 | |||||||||||||||||
| Other accountancy fees | - | -- | - | -- | 0 | |||||||||||||||||
| Other professional fees | - | 300- | - | 300- | 1,019 | |||||||||||||||||
| Accountancy costs in preparing accounts | - | -- | - | -- | 942 | |||||||||||||||||
| Independent examination | - | -- | - | -- | - | -- | - | -- | - | 500- |
Sub total 180,607737-
- - - 181,344152,084-
| A4 Asset and investment purchases, (see table) - -- - -- - -- - -- - -- - -- - -- - -- Sub total - -- - -- - -- - -- Total payments - 180,607- - 737- - -- - 181,344- - 152,084- ~~=—_——=~~ |
|---|
| Net of receipts/(payments) - 34,787- - -- - -- - 34,787- - 3,343- A5 Transfers between funds - -- - -- - -- - -- - -- A6 Cash funds last year end - 26,580- - -- - -- - 26,580- - 29,923- Cash funds this year end - 61,367- - -- - -- - 61,367- - 26,580- ~~===~~ |
| Section B Statement of assets and liabilities at the end of the period ~~nn~~ |
CCXX R1 accounts (SS)
8/8/2025
1
| Categories B1 Cash funds |
Details | Details | Unrestricted funds to nearest £ |
Unrestricted funds to nearest £ |
Restricted funds to nearest £ |
Restricted funds to nearest £ |
Endowment funds to nearest £ |
|---|---|---|---|---|---|---|---|
| Co-Op Savings Account | 10706 | - -- |
- -- |
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| Co-Op Current Account | 48,938 | - -- |
- -- |
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| Barclays Current Account | 555 | - -- |
- -- |
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| Maintenance fund | 0 | ||||||
| Redundancy provision | 0 | ||||||
| Petty Cash | 1,167 | - -- |
- -- |
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| B2 Other monetary assets B3 Investment assets B4 Assets retained for the charity’s own use B5 Liabilities Signed by one or two trustees on behalf of all the trustees |
Total cash funds (agree balances with receipts and payments account (s)) Details |
61,367 | - -- |
- -- |
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| OK | |||||||
| Unrestricted funds to nearest £ - -- - -- - -- |
Restricted funds to nearest £ - -- - -- - -- |
Endowment funds to nearest £ |
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- -- |
- -- |
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| Current value (optional) |
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| Details Computer and electrical equipment Furniture, fixtures and fittings Buildings and structures Details Signature R .Lum� |
Fund to which asset belongs Cost (optional) Office equipment- unrestricted - 8,007- Office equipment- unrestricted - 39,449- Buildings- unrestricted - 19,654- - -- - -- - -- - -- - -- - -- Fund to which liability relates Amount due (optional) - -- - -- - -- - -- - -- Print Name Rebecca Lumb |
Current value (optional) |
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| - 1,883- |
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| - 13,200- |
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| - 8,840- |
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| - -- |
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| When due (optional) |
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| Date of approval | |||||||
| Rebecca Lumb | 29/6/25 | ||||||
CCXX R2 accounts (SS)
8/8/2025
2
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