## **Trustees’ Annual Report for the period** **From 1[st] September 2023 To 31[st] August 2024** **Charity name: Clanfield Community Pre-School** ## **Charity registration number: 1037900** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Clanfield Community Pre-School has been
operating since 1992, offering term-time
childcare and education for the local
community. It is managed by a parent-
trustee committee.
The purpose of the charity is to enhance
the development and education of children
under statutory school age by encouraging
parents to understand and provide for the
needs of their children through community
groups and by:
a) Offering appropriate education and
care facilities, together with the right
of parents to become involved in the
activities of such groups;
b) Encouraging the study of the needs
of such children and their families,
and promoting public interest in and
recognition of such needs in the
local area;
c) Instigating and adhering to and
furthering the aims and objectives of
the Early Years Alliance.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|The Pre-School aims to:
-
Provide a warm, friendly and
relaxed pre-school environment
where children and families feel at
ease
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Provide high-quality care and
education for children aged 2-5
years
-
Provide a wide variety of play
activities and experiences for the
children developed within the Early
Years Foundation Stage (EYFS)
framework
-
Work in partnership with parents to
help children learn and develop| |||-
Add to the life and wellbeing of the
local community
-
Provide regular events for children,
parents and staff to promote
partnerships and open, honest
communication| |---|---|---| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees have had regard to the
guidance issued by the Charity
Commission on public benefit and are
satisfied that the conditions have been met.| **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|We acknowledge the contribution that the
parent and family volunteers make towards
the charity, as without their time and hard
work, the pre-school would not exist. We
thank them for the effort that has gone into
this year, to grow and sustain the pre-
school. We also thank the staff for the
voluntary hours they put into the pre-school
to run fundraising events and to maintain
the physical and admin side of the charity.| |Other||| ## **Achievements and Performance** SORP reference |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|This year we have managed to raise the
numbers of children from an average of 30
per session, to 37 by the Spring term. This
has made the setting accessible to a
greater number of the community. Due to
the increased rates of government funding
in the summer term, we have been able to
keep our privately-funded hours at a
minimum, to remain accessible to the
lower-income families in the area. The
financial benefit of the increased numbers
and rates has allowed us to invest in new
SEN equipment and Level 3 training,
providing new experiences and
development for the children that will aid
them on their journey into school. We held
various seasonal craft weeks throughout
the year to fundraise for outside equipment
and building works, to provide much-
needed shading for the children outside, as
well as a new mud kitchen. We held our
annual summer fair to raise money and
allow the parents to get involved with the
setting. We continue to support the families
most in need, by providing supplementary
funding towards free school meals.| |---|---|---| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|The objective this year was to improve the
financial position to increase sustainability.
We aimed to increase the average number
of children per session from 30 to 35, and
this target was exceeded by the spring
term. We also aiming to make a surplus
this year and have surpassed expectations
to end with a £34.8K surplus, through
careful management of resources and
additional grant funding.| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Cash in hand and at bank was £61.4K on
31stAug 2024 in unrestricted funds, with a
net surplus of £34.8K.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Minimum of £10K reserves to be held for
redundancy provision.| |Amount of reserves held|Para 1.22|£61.4K| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The charity is a going concern- finances
have improved year on year, income is
forecast at sustainable levels for the next
financial year, and increases to expenditure
have been mitigated. Reserves have
increased to meet unexpected expenditure.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|The principal source of funds is from
government-funded childcare hours, along
with privately-invoiced hours and small
amounts from grants and fundraising at
events throughout the year.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|The biggest risk to the charity is the
underfunding from the government-funded
childcare hours scheme, as we do not
impose a limit on the number of funded
places we take on and therefore the
privately-funded hours are not enough to
mitigate the underfunding. The current
rates of funding do not cover the essential
training/planning time for the staff, nor
essential resources. Increased funding has
been seen this year, but only from Spring
term, so a full year’s benefit has yet to be
seen, as this is likely to be offset by
increases to utilities and NMW. A
secondary risk is the turnover of trustees,
due to the nature of the business- once
their children leave, they must become an
affiliate member, of which the constitution
limits numbers.| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution adopted 2013| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable trust| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees are recruited on a voluntary basis
from the parents and families of the pupils.
We regularly invite parents to become
members throughout the year and their
eligibility is determined by an advanced
DBS check for Ofsted requirements. We
also take into account any skills or
experience they may have for fulfilling
specific roles on the committee.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|Clanfield Community Pre-School| |---|---| |Other name the charity uses|| |Registered charity number|1037900| |Charity’s principal address|Green Lane,
Clanfield,
Waterlooville,
PO8 0JU| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Rebecca Lumb|Chairperson and
Treasurer||| ||Jessica Wood|Committee member|1/5/25-present|| ||Andrew Mealey|Committee member||| ||Victoria McDowell|Committee member|1/9/23-28/5/25|| ||LucyRedfern|Secretary|1/9/23-1/5/25|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|Rebecca Lumb|| |---|---|---| ||Rebecca Lumb|| ||
Treasurer and Chairperson|| ||28/6/25|| ||28/6/25|| **Charity Name No (if any) Clanfield Community Preschool 1037900 Receipts and payments accounts For the period 1-Sep-2023 31-Aug-2024 To from** ee **CC16a** |**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**|**Section A Receipts and payments**||||||||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||||**Unrestricted**
**funds**|||**Restricted funds**|||||**Endowment**
**funds**||||||**Total funds**||||**Last year**| ||||**to the nearest £**|**to the nearest £**||||**to the nearest £**||||**to the nearest £**|**to the nearest £**|||||**to the nearest £**||||**to the nearest £**| |**A1 Receipts**||||||||||||||||||||||| |Donations received|||**-**|**--**|||**-**|**737-**||||**-**|**--**||||**-**|**737-**|||**-**|**--**| |Revenue grants received|||**-**|**182,576-**|||**-**|**--**||||**-**|**--**||||**-**|**182,576-**|||**-**|**124,422-**| |Gross trading receipts|||**-**|**31,104-**|||**-**|**--**||||**-**|**--**||||**-**|**31,104-**|||**-**|**21,737-**| |Finance interest received|||**-**|**206-**|||**-**|**--**||||**-**|**--**||||**-**|**206-**|||**-**|**38-**| |Fundraising events|||**-**|**1,507-**|||**-**|**--**||||**-**|**--**||||**-**|**1,507-**|||**-**|**2,544-**| ||||**-**|**--**|||**-**|**--**||||**-**|**--**||||**-**|**--**|||**-**|**--**| ||||**-**|**--**|||**-**|**--**||||**-**|**--**||||**-**|**--**|||**-**|**--**| ||||**-**|**--**|||**-**|**--**||||**-**|**--**||||**-**|**--**|||**-**|**--**| ||||**-**|**215,393-**|||**-**|**737-**||||**-**|**--**||||**-**|**216,130-**|||**-**|**148,740-**| |**_Sub total_**_(Gross income for AR)_||_(Gross income for AR)_||||||||||||||||||||| |||||||||||||||||||||||| |**A2 Asset and investment sales, (see**
**table).**
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**_Sub total_-**
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**-**
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**_Total receipts_ -**
**215,393-**
**-**
**737-**
**-**
**--**
**-**
**216,130-**
**-**
**148,740-**
~~=———=~~||||||||||||||||||||||| |**A3 Payments**||||||||||||||||||||||| |Gross wages and salaries|||**-**|**140,119-**|||**-**|**--**||||**-**|**--**||||**-**|**140,119-**|||**-**|**119,339-**| |Pension contributions|||**-**|**6,144-**|||**-**|**--**||||**-**|**--**||||**-**|**6,144-**|||**-**|**4,279-**| |Resource costs|||**-**|**5,866-**|||**-**|**737-**||||**-**|**--**||||**-**|**6,603-**|||**-**|**8,519-**| |Training and welfare|||**-**|**405-**|||**-**|**--**||||**-**|**--**||||**-**|**405-**|||**-**|**668-**| |Administrative support|||**-**|**532-**|||**-**|**--**||||**-**|**--**||||**-**|**532-**|||**-**|**1,164-**| |Rent and service charge|||**-**|**10,767-**|||**-**|**--**||||**-**|**--**||||**-**|**10,767-**|||**-**|**11,542-**| |Rates|||**-**|**697-**|||**-**|**--**||||**-**|**--**||||**-**|**697-**||||**(8,351)**| |Insurance|||**-**|**1,868-**|||**-**|**--**||||**-**|**--**||||**-**|**1,868-**|||**-**|**1,783-**| |Light, water and heat|||**-**|**4,677-**|||||||||||||**-**|**4,677-**||||**4,182**| |Cleaning|||**-**|**837-**|||||||||||||**-**|**837-**||||**1,113**| |Repairs and maintenance|||**-**|**3,335-**|||||||||||||**-**|**3,335-**||||**1,004**| |Telephone|||**-**|**645-**|||||||||||||**-**|**645-**||||**626**| |Postage|||**-**|**2-**|||||||||||||**-**|**2-**||||**0**| |Stationery and printing|||**-**|**1,004-**|||||||||||||**-**|**1,004-**||||**1,070**| |IT (inc software and website)|||**-**|**1,939-**|||||||||||||**-**|**1,939-**||||**1,184**| |Bad debts|||**-**|**--**|||||||||||||**-**|**--**||||**0**| |Payroll processing|||**-**|**1,368-**|||||||||||||**-**|**1,368-**||||**1,368**| |Bank charges (inc interest)|||**-**|**102-**|||||||||||||**-**|**102-**||||**131**| |Other accountancy fees|||**-**|**--**|||||||||||||**-**|**--**||||**0**| |Other professional fees|||**-**|**300-**|||||||||||||**-**|**300-**||||**1,019**| |Accountancy costs in preparing accounts|||**-**|**--**|||||||||||||**-**|**--**||||**942**| |Independent examination|||**-**|**--**|||**-**|**--**||||**-**|**--**||||**-**|**--**|||**-**|**500-**| _**Sub total**_ **180,607737-** **- - - 181,344152,084-** |**A4 Asset and investment purchases,**
**(see table)**
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**_Sub total_ -**
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**_Total payments_ -**
**180,607-**
**-**
**737-**
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**-**
**181,344-**
**-**
**152,084-**
~~=—_——=~~| |---| |**_Net of receipts/(payments)_ -**
**34,787-**
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**-**
**34,787-**
**-**
**3,343-**
**A5 Transfers between funds**
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**A6 Cash funds last year end**
**-**
**26,580-**
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**-**
**26,580-**
**-**
**29,923-**
**_Cash funds this year end_ -**
**61,367-**
**-**
**--**
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**--**
**-**
**61,367-**
**-**
**26,580-**
~~===~~| |**Section B Statement of assets and liabilities at the end of the period**
~~nn~~| CCXX R1 accounts (SS) 8/8/2025 1 |**Categories**
**B1 Cash funds**|**Details**|**Details**|**Unrestricted**
**funds**
**to nearest £**|**Unrestricted**
**funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Restricted funds**
**to nearest £**|**Endowment**
**funds**
**to nearest £**| |---|---|---|---|---|---|---|---| ||Co-Op Savings Account||**10706**||**-**
**--**||**-**
**--**| ||Co-Op Current Account||**48,938**||**-**
**--**||**-**
**--**| ||Barclays Current Account||**555**||**-**
**--**||**-**
**--**| ||Maintenance fund||**0**||||| ||Redundancy provision||**0**||||| ||Petty Cash||**1,167**||**-**
**--**||**-**
**--**| |**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the charity’s**
**own use**
**B5 Liabilities**
Signed by one or two trustees on behalf of all
the trustees|**_Total cash funds_**
(agree balances with receipts and payments account
(s))
**Details**||**61,367**||**-**
**--**||**-**
**--**| ||||||||OK| ||||**Unrestricted**
**funds**
**to nearest £**
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||**Restricted funds**
**to nearest £**
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**funds**
**to nearest £**| ||||**-**
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**(optional)**| ||||||||**-**
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**--**| ||||||||| ||**Details**
Computer and electrical equipment
Furniture, fixtures and fittings
Buildings and structures
**Details**
Signature
R .Lum�||**Fund to which asset**
**belongs**
**Cost (optional)**
Office equipment-
unrestricted
**-**
**8,007-**
Office equipment-
unrestricted
**-**
**39,449-**
Buildings- unrestricted
**-**
**19,654-**
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**liability relates**
**Amount due**
**(optional)**
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Print Name
Rebecca Lumb||||**Current value**
**(optional)**| ||||||||**-**
**1,883-**| ||||||||**-**
**13,200-**| ||||||||**-**
**8,840-**| ||||||||**-**
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**--**| ||||||||**When due**
**(optional)**| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||| ||||||||Date of approval| ||||Rebecca Lumb||||29/6/25| ||||||||| CCXX R2 accounts (SS) 8/8/2025 2 CHARITY COMMISSION FOR ENGIAND AND WALES Indtpondent ex#min•Vs rnport on th• accounts Only c(mKlei*rfthe ex*nln•rfflwts tohwnl9hl rn8ttw8 of cortÈm IwC¢32, dirsL*MS ardw￿0r￿fa mn•r*i. R•purtlo th* truit•D , Commvnrty Presth •xarnlnwrwhhMtr* 31 8.2024 Chlrttyr lo37￿) I r￿￿tO￿tTL4t••i0n myèx1mhultholts*￿un1•Qltrfrth¥1 R••pwilbllld*b Aithb ei• olth•TnMt, you*• fcrlh•we￿hjl IbMl•olr•port t)lthtrxwth in ACC4Td*ir•*thtM wuk•mrf¥ arih•Chth%ti•sA¢* 2011 iYwAcn LTrY•FM¢tI￿ 145oflh• 2011 A¢1¥￿1￿ ￿MIn￿On. I *ppNe4bkn th*nby1h•Ch*lyC￿MMthn 14l3llblolth•A¢t I Ih•tno M￿1￿•1m•￿e￿h1V Ind•p•nd•nt bthwth•tkn, ¥ry M•t•￿I iowmtini ioWTthw•T• wtln •Kryd•nc•wNhMcdon 130of W*Ac*or th• nc4icccrd thth• •CCOWlhiH I h•Y• no wnr4mb4th1 no ￿horM•#￿11n tonn•(thn Ihthp•x￿Ifi4￿￿1gW￿kTh t•df*A* kn otdwlD qr•t4• piopvl un¢erntsnthwoftho •¢CWN*tD ￿ MA&*Y. ' th4&￿¥•14 WlhgyttonDI* 8*n•d'. 31 7.2015 N•M•'. R•K*¥int wol••iloMI w•llllciUon(IliV b Twlhl*d mr•hlrt P080NU IER Osiol>•r201e IER Octobw2ty18