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2023-08-31-accounts

CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the porlod From 141 Saptombar 2022 To 31st August 2023 Charlty name: Clanflold Communlty PreSchool Charity registration number- 1037900 Objectlves and Actlvltlos SORP rèfèmnté Summary of the purposes of the charity as set out in its governing document Para 1.17 Clanfield Community Pre-schcol has been op&ratiro since 1992. offering term-time childcarÈ and edutalion for the local comrnunity. It is rnanaged by a paient- trustee committee. The purwjse of the charity is to enhance the developrnent and education of children under statutory 5chwl age by encouraging parents to understsnd and provide for the needs of their children through community groups and by". al offering approprrate eduGation and care facilrties, together wrth the right of parents to take responsibility for and lo become involved in the a¢tiwties of su¢h groups". bl encouraging the study of the needs of such children and their families, and promoting public int8rest in and recognition of such needs in the local area.. cl instigating and adhering to and furthering the aims and objectivities of the Early Years Alliance. Summary of the main aGlivitie5 in relation to those purposes for the public benefit, in particular, the activities. projects or services identffied in the a¢¢ounts. 1.17 Th& Pre-school aims lo.. provide a wartn. friendly and relaxed pre-school environment where children and farnilies feel at ease provid? high-quality care and education for children aged 2-5 years provide a ￿de variety of play activitie5 and experIen￿S for the children developed within the Earty Years Foundation Stage IEYFSI framework work in partnership wth paient5 to help children learn and develop add to the lrfe and wellbeing of th8 local communi provide regular events for children, parents and staff to promote partnerships and open. honest omrnunication The trustees have had regard to the guidanGe issued by the Charrty Cotnrnission n niihlir. hpnpfit qAtiqfipd thAt thp. Slaternent Gonfirrning whether the trustees have hAA rpnArrl tn thp. niiidAnr.p. Para 1.18

18sued by the Charity Commission on public benefit conditions have been met. Ailditional information loptionall You rna hwse to include further statements where relevant about.. SOFP refewce Pard 1.38 Policy on grant making PdrA 1.38 Policy on socral investment including program related investment We aCkn￿edge the conthbuth)n that the parent volunteers make towards the chanty. a5 Without their tirne and hard Work. the pre- school would not e￿St. We thank them for the effort that has gone into this year, on the road lo financial recovery from the lasting effects of the andemiG. Para 1.38 Contribution rnade by volunteers other Achlevements and Porformance SORP rè*è￿e This year we have tn3naged lo raise the nutnbers of Ghildren frotn an average of 22 sessiori, to 30 by the Spriry term. This has made the setting accessible to a gr&ater nutnber of the cotnrnunity. The fin3nGial benefit frorn this ha5 also enabled u5 to Introdu￿ more reSoUr￿S to support a new curriculum that focuses on speech and language developmen( In order tr> fully prepare the children for sthod. We have en able to utilise a gr8nt to support sorne of the more disadvantaged families that attend the preschool. allowing them to Ihnve without worry of financial con5traint5. We had Christmas, Halloween and Easter craft weeks to fundraise for irnprovements to our outside area. In the summer term. we held Summary of th& main achievement5 of the Gharity. Klentifwng the drfferenGe the chaiity's work ha5 rnade to the circumstances of Its beneficiaries and any wider benefit5 to SoC￿ty as a whole. P•¢120

our Summer fair. which raised money for the itnprovements to the pre5ch(x)l and gave the pupi15 and parents chance to get involved by running stalls and dec(xating the setting for an underwater theme_ Addltlonal Informatlon loptlonall You tna ch005e to include further statements where relevant about.. The objective this year was to irnprove the rinancial posilion to inGrea5e the sustainability for the preschool and wider community. We aimed to Increase the averag? number of children per sÈssion from 22 to 30. and thi5 was athieved by the Spring term. We also aimed to break even, which wasn't quite Met due to unforeseen oulgoings. but Is a large Increase on the revious ar's deficit. Achievernents against objectives s&t Para 1 41 Performan￿ of fundraising activities against obj8ctiv8s set Para 141 Investment perfomanc8 against objectives PArA 1 41 Other Flnanclal Revlew Review of the charity's rinancial position at the end of the eriod Statement Èxplaining the pdicy for holding reserves stalin ar8 h81d Amount of reserves held Reasons for hokling zero reserves PaM121 Cash in hand and at bank was £26.5K on 31" August 2023 in unreslncted funds. with net deficit of £3.3K. Reserves Ère held for redundancy prowsion only. Po¢ 1.2Z Parè 1.22 £10.5K Current funding doe5 not allow for further reserves lo be held. but aim to increase this in the next few years to allow for unexpected &xpenditur8. In financial recovery from th& nderniG. Parè 1.22 Detai15 of fund tnaterially in deficit Explanation tsf any uncertainties about the chaiity continuing as a going concern P￿ra 1.24 NIA P￿ra 1.23 No gong concern atx)ut the charity's sustainability. s5 the fin8ncYal posrtion has improved since last year and will continue to do so. Addlllonal Informatlon loptlonall You tna ch005e to include further statements where relevant about.. The principal source of funds is from governrnent-funded childcare hour5, alo with privately-invoic8d hours and small The charity's prinripal

soul￿S of funds lindudiw any fundraising) P#ra 1.41 amounts fr(Kn grants and fvndrai5ing at events throughout the y8ar. Investment FX)licy and objectives including any social investm8nt policy adopted 1.46 The biggest risk to the charity is the underfunding from the government-funded childcare hours scheme, as we have no limit on funded hours that tAn be claimed. Spending on resources and staffing has to be reduced in order to rneet the financial commitments of the charity. We are hoping trat Increases lo funding will be seen next year In order for the unrestricted funded hours lo Gontifiue to be viable. A description of the principal risks facing the charity 1 48 Other Structure. Govomance and Management Description of charity's trusts-. Type of goveming document Para 1 25 Constitution adopted 2013 How Is the charity constituted? P0125 charrtab￿ trust Trustee selection methods Including details of any conststutsonal provisions e.g. eledion to P05t or natne of any person or body entitled to appoint on? or more trust88S Para 1.25 Trustees are recruited on a voluntary basis from the parents of thè pupils. We regularly invite parents to become m8mb&rs throughout the year and their eligibility is determined by an advanced DBS check for Ofsted requiremÈnts. We also take into account any skills or 8xpÈrience thÈy may have for fu￿1111￿9 spe¢ifi¢ roles On the committee. Additional information loptionall You ma choose to include further statements where relevant about.. Policies and procedures adopted for the induction and training of trustees P0 1.51 The ¢harily's organisats.onal slrudure and any wder network with which the charty w)rks p￿0151

Relationship with any related parties P￿¥151 Other Reference and Administrative details Chari natne Other natne the Gh3ri uses isl8rÈd chant number Charity's principal address Clanfield Cornmuni Pre-SGhool 1037900 clo Pelersgate Infant School Green Lane. Clanfield Walerfooville P08 OJU

Narnes of the Charity trust8e5 who rnanago the charity Dat•B Jctsd Ifnol forwhvle TNgt• nm• Ofnc• Ilf any) Name of ￿r$On lorbody} entftled Int trustqo Rebecca Lumb Chairperson Trea5urei Lindsay Perry Victoria MGDowell Lucy Redfein Andrew Mealey SeGretary Corntnittee member Corntnittee member 10 12 13 14 15 16 17 18 19 20 rate trustees- nam&s of the directors at the dat& th& re Dlrector name ortwasa roved Name of tru5tee5 holding title to property belonging to the Gharty Trust¢• name Dates acted KMiforwhol•

Funds held as custodian trustees on behalf of others DesGripb"on of the assets held in this ¢apacity Narne and object5 of the charity on whose behalf the assets are held and how this falls within the custodian ¢harity's objects Det3ils of arrangement5 for safe custody and segregation of such assets from the charrty's own assets Additional information loptionall Names and addressas of advisers (Optional Inforrnatlonl Typ8 of Narn• Addr05S advlser Name of chlef executlve or names of senlor stsff members Ioptlonal Infomiatlonl Exemptions from disclosure Rea50n fLK non-disdosure of ke ersonnel details Other o tlonal Informallon

Declarations Th? trustoes declare that they ho¥9 approve(I th• tru$tg•9' report above. Sign•d on b•hall of th• charity's trustt•s Signaturels) Full nam•lsl Posltlon leg Secratary. Cholr, etcl Rebecca L￿b chai rper50n Date 2910612024

Registed Charity Number 1037900

Clanfield Community Preschool

Report and Accounts

31st August 2023

Registed Charity Number 1037900

Clanfield Community Preschool Report and Accounts 31st August 2023 Contents

Page
Accountants / Independent Examiners Report 3
Summary of Receipts & Payments 4
Statement of Assets & Liabilities 5
Detailed Analysis of Receipts & Payments 6-7

Independent examiner’s report to the trustees of Clanfield Community Preschool (‘the Company’)

Independent examiner’s report to the trustees of Clanfield Community Preschool I report to the trustees on my examination of the accounts of the Clanfield Community Preschool for the year ended 31st August 2023

Responsibilities and basis of report

As the charity’s trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’). Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5) (b) of the 2011 Act

Independent examiner’s statement

Since the Company’s gross income exceeded £250,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I a member of ACCA, which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a ‘true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached

Signed: Name: [insert name of applicable listed body]: Other relevant professional qualification(s) or membership of professional bodies (if any): Address: Date:

Signed:

Name: Laura Hughes

ACCA Address: 110 Littlehampton Road, Ferring, BN12 6PL Date: 25/06/2024

Page 11

Clanfield Community Preschool Summary of Receipt & Payments Year Ended 31st August 2023

Revenue Receipts
Donations Received
Revenue Grants Received
Gross Trading Receipts
Finance Interest Received
Total Revenue Receipts
Check
Payments relating directly to charitable activities
Audit / Independent Examination
Preparation of Annual Accounts
Interest Paid
Total Revenue Payments
Check
Purchases of Fixed Assets
Total Capital Payments
Total Payments
Net Payments		 Unrestricted
Funds
Restricted
Funds
Total Funds
Last Year
Total Funds
2023
2023
2023
2022
£
£
£
£
2,544
-
2,544
370
124,422
-
124,422
94,365
21,737
-
21,737
27,853
38
-
38
3
148,740
-
148,740
122,591
0
150,634
-
150,634
150,097
500
-
500
500
942
-
942
942
8
-
8
31
152,084
-
152,084
151,570
-
-
-
-
284
-
-
-
284
152,084
-
152,084
151,854
(3,344)
-
(3,344)
(29,263)
Net Deficit (3,344)
-
(3,344)
(29,263)
0

Page 12

Clanfield Community Preschool Statement of Assets & Liabilities Year Ended 31st August 2023

Cash Funds
Cash & Bank Balance at Start of Year
Movement on Receipts & Payments Account
Cash & Bank Balance at End of Year
Check
Other Assets
Equipment
Premises Improvement
Total Value of Other Assets*
Check		 Unrestricted
Funds
Restricted
Funds
2023
2023
£
£
29,923
-
(3,344)		 Total Funds
Last Year
Total Funds
2023
2022
£
£
29,923
370
(3,344)
94,365
26,580
-		 26,580
94,735
34
Current Year
Last Year
32,519
32,519
45,331
45,331
77,850
77,850

Rebecca Lumb Trustee Approved by the Board of Trustees on 30th May 2024

Page 13

Clanfield Community Preschool Analysis of Receipt & Payments Year Ended 31st August 2023

Unrestricted
Funds		 Restricted
Funds		 Total Funds Last Year
Total Funds
2023 2023 2023 2022
£ £ £ £
Revenue Receipts
Donations Received
Donations 2,544 - 2,544 370
Total Donations Received 2,544 - 2,544 370
Revenue Grants Received
Hampshire County Council 124,422 - 124,422 94,365
Total Revenue Grants Received 124,422 - 124,422 94,365
Gross Trading Receipts 21,737 - 21,737 27,853
Finance Interest Received 38 - 38 3
Total Other Receipts 21,774 - 21,774 27,856
Total Receipts 148,740 - 148,740 122,591
Payments Relating Directly to Charitable Activities
Support Costs of Charitable Activities
Gross Wages & Salaries 119,339 - 119,339 103,003
Pension Contributions 4,279 - 4,279 1,136
Resource Costs 8,519 - 8,519 3,908
Total Support Costs of Charitable Activities 132,137 - 132,137 108,047
Management & Administration Costs
Training & Welfare 668 - 668 3,185
Administrative Support 1,164 - 1,164 4,140
Total Management & Administration Costs 1,833 - 1,833 7,325
Indirect Employee Costs
Travel & Subsistence - - - 7
Total Indirect Employee Costs - - - 7
Premises Costs
Rent & Service Charge 11,542 - 11,542 11,162
Rates & Water (8,351) - (8,351) 6,203
Insurance 1,783 - 1,783 1,885
Light & Heat 4,182 - 4,182 4,795
Cleaning 1,113 - 1,113 6,027
Repairs & Maintenance 1,004 - 1,004 654
Total Premises Costs 11,273 - 11,273 30,726
General Admin Costs
Telephone 626 - 626 613
Postage - - - 35
Stationery & Printing 1,070 - 1,070 494
IT (inc Software & Website) 1,184 - 1,184 745
Bad Debts - - - 127
Payroll Processing 1,368 - 1,368 1,512
Health & Safety - - - 127
Bank Charges (incl Interest) 131 131 105
Total General Admin Costs 4,380 - 4,380 3,758

Page 14

Clanfield Community Preschool Analysis of Receipt & Payments Year Ended 31st August 2023

Professional Fees
Other Accountancy
Other Professional
Total Professional Fees
Total Governance Costs
Accountancy Costs in Preparing Annual Accounts
Independent Examination
Total Governance Costs
Total Costs
check		 Unrestricted
Funds
Restricted
Funds
Total Funds
Last Year
Total Funds
2023
2023
2023
2022
£
£
£
£
-
-
-
-
1,019
-
1,019
234
1,019
-
1,019
234
942
-
942
942
500
-
500
500
1,442
-
1,442
1,442
152,084
-
152,084
151,539
-
-

Page 15

Balance Sheet

Clanfield Community Preschool As at 31 August 2023 Cash Basis

Bank Statement

Account 31 Aug 2023 31 Aug 2022 Bank Statement
Fixed Assets
Tangible Assets
Buildings 45,331.00 45,331.00
Office Equipment 32,519.00 32,519.00
Total Tangible Assets 77,850.00 77,850.00
Total Fixed Assets 77,850.00 77,850.00
Current Assets
Cash at bank and in hand
Co Op Savings 10,500.32 0.00 10,500 0.000
Co-Op Current Account 13,019.87 0.00 13,020 0.000
Current Account 2,236.72 7,902.26 2,237 -0.420
Maintenance Fund 0.21 0.21 - 0.210
Petty Cash 788.66 665.61 789 0.000
Redundancy Provision 0.21 21,355.40 - 0.210
Total Cash at bank and in hand 26,545.99 29,923.48
Total Current Assets 26,545.99 29,923.48
Creditors: amounts falling due within one year
Rounding 0.00 0.00
Total Creditors: amounts falling due w 0.00 0.00
Net Current Assets (Liabilities) 26,545.99 29,923.48
Total Assets less Current Liabilities 104,395.99 107,773.48
Net Assets 104,395.99 107,773.48
Capital and Reserves
Current Year Earnings (3,343.79) 0.00
Retained Earnings 107,773.48 107,773.48
Total Capital and Reserves 104,429.69 107,773.48

Profit and Loss

Clanfield Community Preschool For the year ended 31 August 2023 Cash Basis

Cash Basis
Direct Support
Account 2023 2022 Gross Wages
& Salaries		 Pension
Contributions		 Resource
Costs
Turnover
Interest Income 37.53 0.00
Other Revenue 3,000.00 0.00
Unrestricted-Free Childcare Hours 120,441.73 0.00
Unrestricted-Invoiced Hours 21,736.53 0.00
Unrestricted-Pupil Premium 980.00 0.00
Total Turnover 146,195.79 0.00
Gross Profit 146,195.79 0.00
Administrative Costs
Audit & Accountancy fees 3,875.80 0.00
Bank Fees 138.62 0.00
Charitable and Political Donations 50.00 0.00 50.00
Cleaning 1,113.35 0.00
Consulting 1,019.20 0.00
Employers National Insurance 10,246.14 0.00 10,246.14
Entertainment-0% 300.00 0.00
General Expenses 5,152.57 0.00 5,152.57
Insurance 548.50 0.00
Interest Paid (7.83) 0.00
IT Software and Consumables 982.74 0.00
Light, Power, Heating 4,182.22 0.00
Pensions Costs 4,278.85 0.00 4,278.85
Printing & Stationery 1,070.49 0.00
Rates (8,350.74) 0.00
Rent 11,541.60 0.00
Repairs & Maintenance 1,003.61 0.00
Salaries 109,092.72 0.00 109,092.72
Staff Training 668.36 0.00
Subscriptions 1,234.87 0.00
Telephone & Internet 626.28 0.00
Total Administrative Costs 148,767.35 0.00
Operating Profit (2,571.56) 0.00
Other Income
Unrestricted-Fundraising 2,544.48 0.00
Unrestricted-Lunch Money (3,316.71) 0.00 3,316.71
Total Other Income (772.23) 0.00
Profit on Ordinary Activities Before Taxatio (3,343.79) 0.00 119338.86 4278.85 8519.28
Profit after Taxation (3,343.79) 0.00
Mgmt & Admin Indirect em Premises Premises
Training &Administr Travel & SRent Rates, SeInsuranceLight & HeCleaning Repairs &TelephonePostage
864.20
1,113.35
300.00
548.50
4,182.22
(8,350.74)
11,541.60
1,003.61
668.36
1,234.87
626.28
668.36 1164.2 0 11541.6 -8350.74 1783.37 4182.22 1113.35 1003.61 626.28 0
General Admin General Admin Professional Fees Professional Fees Governance Governance
StationeryIT (inc So Bad DebtsPayroll Pr Health & SBank ChaOther AccOther ProCosts to PIndepende Total
201.6 1368 942 500 3875.8
138.62 138.62
50
1113.35
1,019.20 1019.2
10246.14
300
5152.57
548.5
(7.83) -7.83
982.74 982.74
4182.22
4278.85
1,070.49 1070.49
-8350.74
11541.6
1003.61
109092.7
668.36
1234.87
626.28
3316.71
1070.49 1184.34 0 1368 0 130.79 0 1019.2 942 500 152084.1

Check

0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0 0.0

0.0 0.0

Audit & Accountancy fees Transactions

Clanfield Community Preschool

For the period 1 September 2022 to 31 August 2023 Cash Basis

Date Source Description Reference Debit
Audit & Accountancy fees
15 Sep 2022 Spend Money Heelans 549.50
17 Oct 2022 Spend Money Heelans 549.50
15 Nov 2022 Spend Money Heelans 549.50
15 Dec 2022 Spend Money Heelans 549.50
28 Dec 2022 Spend Money Xero 16.80
16 Jan 2023 Spend Money Heelans 549.50
18 Jan 2023 Spend Money Xero 16.80
15 Feb 2023 Spend Money Heelans-HEEAN ASSOCIATES L C39 STO 114.00
20 Feb 2023 Spend Money Xero 16.80
07 Mar 2023 Receive Money Heelans-Refund of January fees 0.00
10 Mar 2023 Receive Money HMRC-Refund of penalty fees 0.00
13 Mar 2023 Spend Money HMRC-Bounced cheque 100.00
13 Mar 2023 Spend Money HMRC-Bounced cheque 200.00
15 Mar 2023 Spend Money Heelans-HEEAN ASSOCIATES L C39 STO 114.00
20 Mar 2023 Spend Money Xero 16.80
22 Mar 2023 Payable Payment Payment: Heelans 500.00
17 Apr 2023 Spend Money Heelans-HEEAN ASSOCIATES L C39 STO 114.00
19 Apr 2023 Spend Money Xero 16.80
15 May 2023 Spend Money Heelans-HEEAN ASSOCIATES L C39 STO 114.00
18 May 2023 Spend Money Xero 16.80
15 Jun 2023 Spend Money Heelans-HEEAN ASSOCIATES L C39 STO 114.00
20 Jun 2023 Spend Money Xero 33.60
17 Jul 2023 Spend Money Heelans-HEEAN ASSOCIATES L C39 STO 114.00
19 Jul 2023 Spend Money Xero 33.60
15 Aug 2023 Spend Money Heelans-HEEAN ASSOCIATES L C39 STO 114.00
18 Aug 2023 Spend Money Xero 33.60
Total Audit & Accountancy fees ######
Total 0.00

Of Which Credit Running Balance Gross VAT Audit / IndOther AccPayroll CoSoftware Other

0.00 0.00 549.50 0.00 435.50 114
0.00 0.00 549.50 0.00 435.50 114
0.00 0.00 549.50 0.00 435.50 114
0.00 0.00 549.50 0.00 435.50 114
0.00 0.00 16.80 0.00 16.80
0.00 0.00 549.50 0.00 435.50 114
0.00 0.00 16.80 0.00 16.80
0.00 0.00 114.00 0.00 114.00
0.00 0.00 16.80 0.00 16.80
371.30 0.00 (371.30) 0.00 (371.30)
300.00 0.00 (300.00) 0.00 (300.00)
0.00 0.00 100.00 0.00 100.00
0.00 0.00 200.00 0.00 200.00
0.00 0.00 114.00 0.00 114.00
0.00 0.00 16.80 0.00 16.80
0.00 0.00 500.00 0.00 500.00
0.00 0.00 114.00 0.00 114.00
0.00 0.00 16.80 0.00 16.80
0.00 0.00 114.00 0.00 114.00
0.00 0.00 16.80 0.00 16.80
0.00 0.00 114.00 0.00 114.00
0.00 0.00 33.60 0.00 33.60
0.00 0.00 114.00 0.00 114.00
0.00 0.00 33.60 0.00 33.60
0.00 0.00 114.00 0.00 114.00
0.00 0.00 33.60 0.00 33.60
671.30 0.00 3,875.80 0.00 500.0 1,806.2 1,368.0 201.6 0.0 3,875.8
942
0.00 0.00 0.00 0.00

Chè¢k 0.00