Early Years @ Lightcliffe
Charity number 1037861
Annual Report and Financial Statements
for the year ended 31 August 2021
Early Years @ Lightcliffe
Annual Report and Financial Statements
for the year ended 31 August 2021
| Contents | Page |
|---|---|
| Trustees' report | 2 to 3 |
| Examiner's report | 4 |
| Receipts and payments account | 5 |
| Statement of assets and liabilities | 6 |
| Notes to the accounts | 7 to 9 |
Prepared by West Yorkshire Community Accounting Service
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Early Years @ Lightcliffe
Trustees' report for the year ended 31 August 2021
Reference and administrative details of the charity, its trustees and advisors
The trustees during the financial year and up to and including the date the report was approved were: Name Position Dates
Position Dates Katy Taylor Chair Emma Szyczak Secretary Sarah Hey Treasurer Kim Lambert Carly Durrans Laura Midgley Resigned March 2021 Kimberley Szyczak
Charity number
The charity was registered with the Charity Commission for England and Wales, number 1037861, on 23 May 1994.
Principal address Bankers Christ Church Centre Lightcliffe Unity Trust Bank Leeds Road Nine Brindley Place Lightcliffe Birmingham Halifax B1 2HB HX3 8NU
Independent examiner
Helen Galvin FCCA
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
Structure, governance and management
The charity is governed by a constitution adopted on 27 October 1993, amended on 2 April 2007 and 18 January 2012.
Method of recruitment and appointment of trustees
The trustees of the charity are appointed by the members at the AGM.
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Early Years @ Lightcliffe
Trustees' report (continued) for the year ended 31 August 2021
Objectives and activities
The charity's objects
To enhance the development and education of children primarily under statutory age by encouraging parents to understand and provide for the needs of their children through community groups and by:
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(a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
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(b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
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(c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.
The charity's main activities
To provide for children aged 2 to 5 Pre-school education and an after school club.
Public benefit statement
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular raising the standard of education for local children.
Achievements and performance
We have continued to expand the provision, taking on more families, and extending the space available via redecorating and equipping an additional room.
Financial review
The net receipts for the year were £34,494, including net receipts of £29,449 on unrestricted funds and net receipts of £5,045 on restricted funds.
At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.
Reserves policy
The charity's free reserves, excluding fixed assets, at the year end were £51,782.
The financial security of Early Years@Lightcliffe is important, therefore money will be kept in reserve for unforeseen circumstances. We aim to maintain a level of reserves to assist us if income falls below expected levels or to assist our recovery should we encounter a business disaster.
We need reserves in order to:
Meet redundancy liabilities should the pre-school have to close
Ensure there are sufficient cash reserves in the current account to cover day to day running costs for a period of one month, with an aim to increase this to three months.
Ensure continuity of service provision
Replace equipment as it wears out and carry out necessary building upgrades/maintenance.
Based on the above we have calculated that our reserves should be between £36,700 and £69,300. This policy will be reviewed on an annual basis.
Signed on behalf of the board of trustees on 16/3/2022
Sarah Hey (Trustee)
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Early Years @ Lightcliffe
Independent examiner's report to the trustees of Early Years @ Lightcliffe
I report to the charity trustees on my examination of the accounts of the Trust for the year ended 31 August 2021, which are set out on pages 5 to 9.
Responsibilities and basis of report
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner's statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Helen Galvin FCCA
28/3/2022
West Yorkshire Community Accounting Service
Stringer House 34 Lupton Street Leeds LS10 2QW
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Early Years @ Lightcliffe
Receipts and payments account for the year ended 31 August 2021
| Notes 2021 Unrestricted funds £ Receipts Grants (2) 5,000 Fees 98,207 Fundraising 1,474 Rental income 5,277 Bank interest - Other income 395 Total receipts 110,353 Payments Salaries and NI (3) 40,922 Casual staff 342 Payroll fees 372 Purchase of building - Rent - Educational materials, activities and trips 700 Food 1,511 Stationery and administration fees 1,094 Telephone 364 Accountancy and independent examination 268 Training 176 Uniforms 12 Advertising 124 Repairs and maintenance 11,997 Fundraising expenses 202 Bank charges 262 Grant repayment - Computer consumables 132 Toddler expenses 61 Cleaning 418 Equipment 355 Membership and subscriptions 128 Legal and professional fees - DBS checks - Insurance 1,048 Mortgage interest repayments 12,376 Mortgage capital repayments 4,866 Utilities 3,174 Total payments 80,904 29,449 Fund balances brought forward 22,333 Fund balances carried forward (4) 51,782 Net receipts / (payments) |
2021 Restricted funds £ 97,884 - 451 - - - 98,335 76,192 513 558 - - 2,277 2,266 1,641 547 403 265 19 186 451 - - - 199 92 626 532 191 - - 1,571 - - 4,761 93,290 5,045 12,910 17,955 |
2021 Total funds £ 102,884 98,207 1,925 5,277 - 395 208,688 117,114 855 930 - - 2,977 3,777 2,735 911 671 441 31 310 12,448 202 262 - 331 153 1,044 887 319 - - 2,619 12,376 4,866 7,935 174,194 34,494 35,243 69,737 |
2020 Total funds £ 90,451 68,316 3,536 588 144 - 163,035 100,573 83 1,310 120,000 12,633 2,286 2,672 1,210 863 611 430 94 - 872 135 231 281 - - 335 679 742 17,013 149 1,741 1,038 - 196 266,177 (103,142) 138,385 35,243 |
|---|---|---|---|
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Early Years @ Lightcliffe
Statement of assets and liabilities
| as at 31 August 2021 2021 Unrestricted £ Cash funds Cash at bank 51,770 Cash in hand 12 Total cash funds 51,782 Other monetary assets Fees outstanding at the year end Assets retained for the charity's own use Christ Church Centre Building (Purchased June 2020 £400,000) Computer and printer Desk and office chairs Dehumidifier 2 Filing cabinets Laminator 3 Display boards Various storage containers Writers retreat shed Television and storage unit Various toys and other play equipment Liabilities CMBC - Autumn term funding received in advance Independent examination NEST pension HMRC Long-term Liabilities Unity Trust Bank 20 year loan for building purchase (Effective from June 2020) |
2021 Restricted £ 17,955 - 17,955 |
2021 Total £ 69,725 12 69,737 £ 3,546 £ 17,955 720 329 1,594 20,598 275,134 |
2020 Total £ 35,231 12 35,243 |
|---|---|---|---|
Approval of the accounts
The financial statements were approved by the board of trustees on 16/3/2022
Sarah Hey (Trustee)
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Early Years @ Lightcliffe
Notes to the accounts
for the year ended 31 August 2021
1 Accounting policies
Basis of accounting
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
Taxation
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
Fund accounting
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
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Early Years @ Lightcliffe
Notes to the accounts continued
for the year ended 31 August 2021
| 2 Grants 2021 Unrestricted funds £ CMBC - Family Services - HMRC - Coronavirus Job Retention Scheme - Tesco Bags of Help COVID-19 Communities Fun - CMBC - Small Business Grant Fund 5,000 5,000 3 Staff costs and numbers Gross salaries Social security costs Employment allowance Pensions |
2021 Restricted funds £ 94,359 3,525 - - 97,884 |
2021 Total funds £ 94,359 3,525 - 5,000 102,884 2021 £ 114,986 5,016 (4,553) 1,665 117,114 |
2020 Total funds £ 75,714 9,237 500 5,000 90,451 2020 £ 98,367 3,706 (2,941) 1,441 100,573 |
|---|---|---|---|
The average number employees during the year was 10(2020:10). There were no employees with emoluments above £60,000.
| Defined contribution pension scheme Costs of the scheme to the charity for the year Amount of any contributions outstanding at the year end 4 Restricted funds Balance b/f £ CMBC - Early Education Funding 12,603 Tesco Bags of Help COVID-19 Communities Fun 307 HMRC - Coronavirus Job Retention Scheme - CMBC - Inclusion Funding - Fundraising - roof - 12,910 |
Incoming £ 91,236 - 3,525 3,123 451 98,335 |
2021 £ 1,665 329 Outgoing £ 85,884 307 3,525 3,123 451 93,290 |
2020 £ 1,441 287 Balance c/f £ 17,955 - - - - 17,955 |
|---|---|---|---|
Fund name
Purpose of restriction
CMBC - Early Education Funding
Tesco Bags of Help COVID-19 Communities Fund
HMRC - Coronavirus Job Retention Scheme CMBC - Inclusion Funding
Fundraising - roof
For the supply of free early years provision for 2 to 4 year olds
To purchase a Writers Retreat Shed and educational resources
For staff who have been furloughed due to Covid-19 To support early years providers in meeting the needs of individual children with Special Educational Needs For roof repairs
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Early Years @ Lightcliffe
Notes to the accounts continued
for the year ended 31 August 2021
5 Related party transactions
Trustee expenses
No trustee received any expenses during this year or the previous year.
| 2021 £ Name of trustee Legal authority Carly Durrans Governing document 1,026 Carly is a parent member trustee and is paid for bookkeeping work. No trustee received any other remuneration or benefit during this or the previous year. Other transactions with trustees or related parties 2021 £ Managed Water Services 786 Husband of a trustee works in the business Legionella risk assessment and remedial works Name of trustee or related party Relationship to charity Description of transaction |
2020 £ 1,011 2020 £ - |
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