## Early Years @ Lightcliffe
Charity number 1037861
## Annual Report and Financial Statements
for the year ended 31 August 2021
## Early Years @ Lightcliffe
## Annual Report and Financial Statements
for the year ended 31 August 2021
|**Contents**|**Page**|
|---|---|
|Trustees' report|2 to 3|
|Examiner's report|4|
|Receipts and payments account|5|
|Statement of assets and liabilities|6|
|Notes to the accounts|7 to 9|
**Prepared by West Yorkshire Community Accounting Service**
1
## Early Years @ Lightcliffe
## Trustees' report for the year ended 31 August 2021
## **Reference and administrative details of the charity, its trustees and advisors**
The trustees during the financial year and up to and including the date the report was approved were: **Name Position Dates**
**Position Dates** Katy Taylor Chair Emma Szyczak Secretary Sarah Hey Treasurer Kim Lambert Carly Durrans Laura Midgley Resigned March 2021 Kimberley Szyczak
## **Charity number**
The charity was registered with the Charity Commission for England and Wales, number 1037861, on 23 May 1994.
**Principal address Bankers** Christ Church Centre Lightcliffe Unity Trust Bank Leeds Road Nine Brindley Place Lightcliffe Birmingham Halifax B1 2HB HX3 8NU
## **Independent examiner**
Helen Galvin FCCA
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
## **Structure, governance and management**
The charity is governed by a constitution adopted on 27 October 1993, amended on 2 April 2007 and 18 January 2012.
## **Method of recruitment and appointment of trustees**
The trustees of the charity are appointed by the members at the AGM.
2
## Early Years @ Lightcliffe
## Trustees' report (continued) for the year ended 31 August 2021
## **Objectives and activities**
## **The charity's objects**
To enhance the development and education of children primarily under statutory age by encouraging parents to understand and provide for the needs of their children through community groups and by:
- (a) offering appropriate play, education and care facilities, family learning and extended hours groups, together with the right of parents to take responsibility for and to become involved in the activities of such groups, ensuring that such groups offer opportunities for all children whatever their race, culture, religion, means or ability;
- (b) encouraging the study of the needs of such children and their families and promoting public interest in and recognition of such needs in the local areas;
- (c) instigating and adhering to and furthering the aims and objects of the Pre-school Learning Alliance.
## **The charity's main activities**
To provide for children aged 2 to 5 Pre-school education and an after school club.
## **Public benefit statement**
In setting our objectives and planning our activities our Trustees have given serious consideration to the Charity Commission’s general guidance on public benefit and in particular raising the standard of education for local children.
## **Achievements and performance**
We have continued to expand the provision, taking on more families, and extending the space available via redecorating and equipping an additional room.
## **Financial review**
The net receipts for the year were £34,494, including net receipts of £29,449 on unrestricted funds and net receipts of £5,045 on restricted funds.
At the time of signing these accounts the charity has been impacted by the global Covid-19 virus. The trustees have reassessed the charity’s ability to continue for at least 12 months from the date that the accounts are approved and conclude that no material uncertainties exist that cast significant doubt on the charity's ability to meet its liabilities as they fall due.
## **Reserves policy**
The charity's free reserves, excluding fixed assets, at the year end were £51,782.
The financial security of Early Years@Lightcliffe is important, therefore money will be kept in reserve for unforeseen circumstances. We aim to maintain a level of reserves to assist us if income falls below expected levels or to assist our recovery should we encounter a business disaster.
We need reserves in order to:
Meet redundancy liabilities should the pre-school have to close
Ensure there are sufficient cash reserves in the current account to cover day to day running costs for a period of one month, with an aim to increase this to three months.
Ensure continuity of service provision
Replace equipment as it wears out and carry out necessary building upgrades/maintenance.
Based on the above we have calculated that our reserves should be between £36,700 and £69,300. This policy will be reviewed on an annual basis.
Signed on behalf of the board of trustees on 16/3/2022
Sarah Hey (Trustee)
3
## Early Years @ Lightcliffe
## Independent examiner's report to the trustees of Early Years @ Lightcliffe
I report to the charity trustees on my examination of the accounts of the Trust for the year ended 31 August 2021, which are set out on pages 5 to 9.
## **Responsibilities and basis of report**
As the charity trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').
I report in respect of my examination of the Trust's accounts as carried out under section 145 of the 2011 Act. In carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1 accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2 the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: …………………………………… Name: Helen Galvin FCCA
28/3/2022
## **West Yorkshire Community Accounting Service**
Stringer House 34 Lupton Street Leeds LS10 2QW
4
## Early Years @ Lightcliffe
## Receipts and payments account for the year ended 31 August 2021
|Notes
2021
Unrestricted
funds
£
**Receipts**
Grants
(2)
5,000
Fees
98,207
Fundraising
1,474
Rental income
5,277
Bank interest
-
Other income
395
**Total receipts**
110,353
**Payments**
Salaries and NI
(3)
40,922
Casual staff
342
Payroll fees
372
Purchase of building
-
Rent
-
Educational materials, activities and trips
700
Food
1,511
Stationery and administration fees
1,094
Telephone
364
Accountancy and independent examination
268
Training
176
Uniforms
12
Advertising
124
Repairs and maintenance
11,997
Fundraising expenses
202
Bank charges
262
Grant repayment
-
Computer consumables
132
Toddler expenses
61
Cleaning
418
Equipment
355
Membership and subscriptions
128
Legal and professional fees
-
DBS checks
-
Insurance
1,048
Mortgage interest repayments
12,376
Mortgage capital repayments
4,866
Utilities
3,174
**Total payments**
80,904
29,449
**Fund balances brought forward**
22,333
**Fund balances carried forward**
(4)
51,782
**Net receipts / (payments)**|2021
Restricted
funds
£
97,884
-
451
-
-
-
98,335
76,192
513
558
-
-
2,277
2,266
1,641
547
403
265
19
186
451
-
-
-
199
92
626
532
191
-
-
1,571
-
-
4,761
93,290
5,045
12,910
17,955|2021
Total
funds
£
102,884
98,207
1,925
5,277
-
395
208,688
117,114
855
930
-
-
2,977
3,777
2,735
911
671
441
31
310
12,448
202
262
-
331
153
1,044
887
319
-
-
2,619
12,376
4,866
7,935
174,194
34,494
35,243
69,737|2020
Total
funds
£
90,451
68,316
3,536
588
144
-
163,035
100,573
83
1,310
120,000
12,633
2,286
2,672
1,210
863
611
430
94
-
872
135
231
281
-
-
335
679
742
17,013
149
1,741
1,038
-
196
266,177
(103,142)
138,385
35,243|
|---|---|---|---|
5
## Early Years @ Lightcliffe
## Statement of assets and liabilities
|as at 31 August 2021
2021
Unrestricted
£
**Cash funds**
Cash at bank
51,770
Cash in hand
12
**Total cash funds**
51,782
**Other monetary assets**
Fees outstanding at the year end
**Assets retained for the charity's own use**
Christ Church Centre Building (Purchased June 2020 £400,000)
Computer and printer
Desk and office chairs
Dehumidifier
2 Filing cabinets
Laminator
3 Display boards
Various storage containers
Writers retreat shed
Television and storage unit
Various toys and other play equipment
**Liabilities**
CMBC - Autumn term funding received in advance
Independent examination
NEST pension
HMRC
**Long-term Liabilities**
Unity Trust Bank 20 year loan for building purchase
(Effective from June 2020)|2021
Restricted
£
17,955
-
17,955|2021
Total
£
69,725
12
69,737
£
3,546
£
17,955
720
329
1,594
20,598
275,134|2020
Total
£
35,231
12
35,243|
|---|---|---|---|
## **Approval of the accounts**
The financial statements were approved by the board of trustees on 16/3/2022
Sarah Hey (Trustee)
6
## Early Years @ Lightcliffe
## Notes to the accounts
for the year ended 31 August 2021
## **1 Accounting policies**
## **Basis of accounting**
The trustees have taken advantage of section 133 of the Charities Act 2011 and have prepared the accounts on a receipts and payments basis.
There has been no change to the accounting policies since last year.
No changes have been made to the accounts for previous years.
## **Taxation**
As a charity the organisation benefits from rates relief and is generally exempt from income tax and capital gains tax but not from VAT. Irrecoverable VAT is included in the cost of those items to which it relates.
## **Fund accounting**
Unrestricted funds are available for use at the discretion of the trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal.
Further explanation of the nature and purpose of each fund is included in the notes to the accounts.
7
## Early Years @ Lightcliffe
## Notes to the accounts continued
## for the year ended 31 August 2021
|**2 Grants**
2021
Unrestricted
funds
£
CMBC - Family Services
-
HMRC - Coronavirus Job Retention Scheme
-
Tesco Bags of Help COVID-19 Communities Fun
-
CMBC - Small Business Grant Fund
5,000
5,000
**3 Staff costs and numbers**
Gross salaries
Social security costs
Employment allowance
Pensions|2021
Restricted
funds
£
94,359
3,525
-
-
97,884|2021
Total
funds
£
94,359
3,525
-
5,000
102,884
2021
£
114,986
5,016
(4,553)
1,665
117,114|2020
Total
funds
£
75,714
9,237
500
5,000
90,451
2020
£
98,367
3,706
(2,941)
1,441
100,573|
|---|---|---|---|
The average number employees during the year was 10(2020:10). There were no employees with emoluments above £60,000.
|**Defined contribution pension scheme**
Costs of the scheme to the charity for the year
Amount of any contributions outstanding at the year end
**4 Restricted funds**
Balance b/f
£
CMBC - Early Education Funding
12,603
Tesco Bags of Help COVID-19 Communities Fun
307
HMRC - Coronavirus Job Retention Scheme
-
CMBC - Inclusion Funding
-
Fundraising - roof
-
12,910|Incoming
£
91,236
-
3,525
3,123
451
98,335|2021
£
1,665
329
Outgoing
£
85,884
307
3,525
3,123
451
93,290|2020
£
1,441
287
Balance c/f
£
17,955
-
-
-
-
17,955|
|---|---|---|---|
## **Fund name**
## **Purpose of restriction**
CMBC - Early Education Funding
Tesco Bags of Help COVID-19 Communities Fund
HMRC - Coronavirus Job Retention Scheme CMBC - Inclusion Funding
Fundraising - roof
For the supply of free early years provision for 2 to 4 year olds
To purchase a Writers Retreat Shed and educational resources
For staff who have been furloughed due to Covid-19 To support early years providers in meeting the needs of individual children with Special Educational Needs For roof repairs
8
## Early Years @ Lightcliffe
## Notes to the accounts continued
for the year ended 31 August 2021
## **5 Related party transactions**
## **Trustee expenses**
No trustee received any expenses during this year or the previous year.
|2021
£
**Name of trustee**
**Legal authority**
Carly Durrans
Governing document
1,026
Carly is a parent member trustee and is paid for bookkeeping work.
No trustee received any other remuneration or benefit during this or the previous year.
**Other transactions with trustees or related parties**
2021
£
Managed Water Services
786
Husband of a
trustee works in
the business
Legionella risk assessment
and remedial works
**Name of trustee**
**or related party**
**Relationship to**
**charity**
**Description of transaction**|2020
£
1,011
2020
£
-|
|---|---|
9