THE ARDLF.Y IvrrH FEwcorr VILLAGF. HALL.4ND RECREATION GROUND RF.C.ISTF_RED CHARITY lio. 1037767 RECEiwfs AND PA YNtF.Nrs ACCOLTYr FOR THE PF.RIOD F.fiDED 31 hL4RCH 2022 AJND STATF.ThfF.Nr OF ASSETS AND LIABILITIF.S AS AT 31. MARCH 2022
THL ARDLEY NVITH FElI,CO IIILLAC.F. HAI.L ANf) RF.CRF.A TION GROUND LEGAL AND ADNIINISTRATIVE IfiFORTrI.ATION FOR THE PF.RIOD EP4DED 31" IqARCH 2022 i5tered 'ame Tlie Ardle!.. iYit]) Feii'cotl Villag7c Hall and Recreaciion Ground istered h'Uber 10)7767 Princi al Office Ardlej wilh Fei%'cott Village Hall Ardley Road Ardlei witli Fcivcott Bieesler OX27 7PN Trustees Anoela Chaniberlain (PCC) Karl IVrinlit- Chaimian lan Feai'er (Football Club) LFiine Roberts- Treasurer, Vice Chair and Bookiiigs Carnjl (Cadge) Caine-saunders Alan Leii'is Nicki L¢ivis (Parish Council) Vikki Benn (Secretary) Stcphcn Gass (C(Fopted - resigned in year) Louise Felton (Co-opted) Bankers Llovds Bank plc Bicester 14SBC Suillnicrlown, Oxford Examiner Mrs H C Fanthotne FCA. King Loose & Co St John's Flouse. 5 Soutli Parade, Summertown. Oxford OX2 7JL
THE ARDLEY WITH FEWco VtLLAGE HALL AND RECREATION CROUYL D TRUSTEES, ANfl'.AL RF.PORT FOR THE PERIOD F.NI)ED 31. M.4RCH 2022 Tlie Triistees present their Report and Accounts for the period ciided 31° March 2022. The accoui)Is coinplj Nvitli thc cliarily's coiistilution, the Cliarilies Act 2011. and Aceountinq and Reportiiig by Charities.. Siatemet)t of R¢commcnded Pra¢iice applicablc to Charilies prLpariiig their accoiiiils iii accordanr¢ i¥ith tlie Financial Reporting Standard applicable in the UK and Republic of Ireland Cl)arili¢s SORP (FRS 102).: and rhe Fiiiancial Reporting Staiidard applicable in the UK and Republic of Ireland IFRS 102). The Charih-'s Trusts Tlic Cliarit). Ivas fLL)1slered on 6 OCtor 1967 ui)der a Coneyance and trust deed, and is govemcd by model rules and constitution adopted l O Mcirch 1994. Le al and Admini.8trative Inforffjation Tliis iiiforin£2tion is i)iveJi 011 PdgTe Ob CLts A8 set out in tlie Charity's bToveming documents, tl)e Charity's objeciives are= To provide or asslst in ilie provision for the inhabilai)ts ofdie Parish of Ardley facilities for re¢reation and oiher leisurc time (CUpatiOn in the interests of social il'elfare, wilh the object of iiiiproving tl)e Londilioiis of life for tlie said inhabi1). Ini$.Itiuii of Services Actii'ilie.s and .4chiei'cment5 durin the Period Iiieoming fLiiids <ir¢ generated principall). from renials. lo¥¢tlier '11h monies from ilie 200 Club aiid rroin fuiidraisinLT event5. As i%ell a5 raisin& funds for ihe otkQOill(J costs of runnii)g and maintaining the villag)e hall aiid playinu field. th¢se evenls aim to build LoinniiiiiiTh' il'ithiii ihc i'illaoe diid io raise aivareness of the Charity in ihe wider COTnmunit). The Inain activities for tlie piiblic benefit irk relation to the objcctives of the charity duriijg the period 'ere'. the or(Fanisalion and ruiining ofArdlcy Village Hall and Recreation Ground. To provide an attractive, Ivrlcoming. well cared for and safe place for all To aLI as liaison for otlier villaipe groups and organisations bv tlic provision of facilities To act as facjlitator for villdge ei'ents To build and enhancc Ihe commuiiitv spirit w'iihin the villa¥c More SPLLifically. during the period. th¢ Trustees compleied the building of ilie extension at the rear of tlie liall and ihe bar facility. as planiicd. Other sii)i)ilJLdnl e.Kpendiriire in tl)e vear iiicludcd upgrading tlie fir¢ securit)" system and IiLhtin¥ in ihc pavilion.
THE ARDLF.Y IIIITH FEWC01Y VILLAGE HALL AND RF.CRF,ATION CROUN'D TRUSTEES, Af*NUAL REPORT CONT'D FOR TIIE PEIUOD E,NDF.D 31 I¥IARCH 2022 Coi'id 19 i%%ues Jn common ivitli similar or4anisations. thc Coi id 19 pandemic siunificantly affected ihc Charity-s incomc for the 2020121 year. -file 202112• year lias sccn a si£nificant improvemeni in results, but incoiiie lids Ilot fiilly rL'Low¢rccl lo pre-Wdnd¢inic lei'els a% l'ei. Tlic cliaritj. l)as slricily followed tlie goi'ernment protocols for maintaining he<ihh and safety. throuiyhouc but taLen tlic opportL]nity' lo iinprove tacilities during this qui¥t pcriod. Various goi'cmmcnt graiils l)ave b¢cn i¢ceived iii iliis period wliich hai'e hclpld to finance the maintenance and ¥¢ncral ruiinii)g costs of il)e hall. pavilion aiid facilities M,hi1st tlic government CO"1d restriciions were in place. Future deTr'elo mellts 'rhe un¥oiiig ol- iiiaint¢nanuL of tlie premises remains a priority, but consideratioiis for itnprovemei)Is are always explored. It is hoped thai this continLiing commitTnent to maintaining and enhaiicin(F the charity's resources, in a cost effcclive manner, will attract additional user group5 to the premises. Public Benefit Iii reviei¥'iiin Ihe Charity's ongoing objcciives and activilics. the Trustees have coilsidercd Ilie guidllnce set oiit in the Charity. Commission s guidelines on public benefiL and are of the opinion that Ilie objeciives aiid a¢livi(i¥s are in lotal Lompliance ther¢iYitli. Truslels The Triisiees nanied on page I served during tl)e peri(yJ and LIP to the dale of signing tlii5 report. Tliere are iio otlier Triistees. ointment ¥nd-I'rainin of Trustees TriisiL¢s <ire appointcd lolloi¥iiig 5cItLtion based on iheir professional skills an(Vor represeniaiional qualilics. Iiiductioii and training of ncii. Triistees is infomal. mainl J coiyered by word of Tnouth and attendance al Ineetii)g£ iylierc policy dccisions are takeii. aiid iiiatters of COJieLrn disLusscd. There is 110 specific trdining policy. Reserves Polic Tlie Trusiee5 Lonsider that free liquid reserl'es amounting to a minimuTn of six montli s operatiiig costs is prudent and ads'isable to cover thc varioiis ui)certainlies and risks iii the current econoinic cliinate. 'l-liese requirements arc under constant review by the Trnslees. who consider that the position at the period end dk)le is in linc willi policy. Trustees IlemunerqtionlF.Y No expenses are paid to Trustccs other than to reimblifse authorised disbursements inciitTed. enses
2b. THE AIIDLEY WtTH FF.WCOTh VILLAC.F. HALL AND RF.CRF,ATION GROUND TRUSTF.F.S' ANP*'LTAL REPORT CONT'D FOR THE PERIOD ENDF.D 31- MARCH 2022 Risk- IV142 nliuement Tl)e I'riistecs hav¢ ¢.Kdmined the major slrategic. bLlSillCSS aiid opcralional risks which thc Charity faces or iiia). fiiLe. and coiifirin tliat s) stems are in place to enable regul r¢poris to bc produced, so that the neeessarv sieps C¢in be laken to lesseii an!. Slich risks. Tlic principal risks faccd by Ilic chariiy a.. sustaiiiabilitN' of rcntal incotnes abilitv to tnaintain fa¢ilities to a high andard. al rcasonable c05l iiiaiiiuiniii& or increasin t]ie nunibcr of I nistccs. The -fruslees are a.are of thes¢ risks and. tonethcr witli their professional advisers, keep the issurs uiider coiislant rei'ieK¥. Statement ofTrustees' res onsihilities The .1 riisrees are rcsponsible for preparing the annual report and the fiiianeial ststeinenls in accordance with appliLable laiv and Unld Kiftgdoin Genernlly Accepted Accountin¥ Practicc. Law applicable to charities in England and Wales requires Ilie Trustees to preparc finai)¢ial statemeiits for eiicli fin<in¢i£il }'e<ir, whicli LTIVC a triic and fair kieiv of the Charily's financial activiti¢5 during tlie year and of its fiiiancial position at the etid of the vear. In pr¢paring those financial statemeiits. the TriistCCS lire reqiiired to.. seleLI Slllt<?blc <iccoiinling Fknlici¢.4 <l1)d ilien apply theni coiisislentls'- observe Ihe methods and priiiciples of the applicable Charities So. makc jLid¥¢meiits and eslim<iles tli<lt are reasondblL ai)d prudenl state whethcr applirable accoiinting standards ay)d Statements of recommended practice have Ixen followed, subjecl to any Inaterial departures disclosed wid e.Iplaiiied in Ilie fiiiancial st£lteinents- prepare the financial slateiiieilts on a going conceni basis unlcss il is inappropriare to presiinic that the Charity will continue in operation. The -frustees are responsible for keepin(J accounlino records iyhich disclose with reasonable accurdcy. at any time the financial p051tion of tl)e Cliarit). and li]ch enable d)ein to asccrtain die finaiicial posilion of tlie Charit}, and enable them lo ensure thai Ihe finilncial siaicments coinply with the Cliarilies Art 2011 and tlie applicable Charities SORP. Thej are also Icspunsible for safcgiiarding the assets of the Chariry and hence for taking rea50nablc sieps for the prevention and detection of fraud aiid other irr¢gularities. )roval This report h&iS been approved by the Trusiees and is siw)ed on their belialf by= Signed . Date... zz (Trustee)
THE AIiDLEY IVITH FEwcorr VILLAGF. HALL AND RF.CREATION CROUND INDEPE,DF.NT EXAMI)F.R'S RF.PORT FOR THF. PERIOD F.NDED JI- lARCH 2022 REGISTERED CHAIUTY N'O. 1037767 I report on (he accounts of The charit)., for the )'edr elided 31" March 2022 wl)icli are sel oul on pagjes 4 to6. Iles ctii'e res onsibilitie5 of the trusteÉ$ 2nd examiner Tlic Lhariiy's irustees are responsible for rhc PlCP<lration of tlie accounls. The charity's trustees consider tliat ali audit is not reqiiiied for tliis period under Seeiion 144(?) of the Charities ACÉ 2011 (the 2011 Act) aiid tl)ai an iI)dcpLndLnt ex<lininaiion is needed. It is m). respoiisibililj lo.. exan)ine the accounts under Seeiion 145 of Ihc ?01 l Aei. follow the procedures laid down in die General Directions given by the Charity, Commissioners linder Scciion 145(5Xb) of the Acl= and slate wheiher particiilar matters haN'e come io my attention. Bqsis of inde endent examiner's re My ex1< Illi111lion iwas C4irried OLII iii accordance i¥ith tlie Gencral Directions giveii by tlie Cl)arily Cominissioners. An examination includes a rei'iew of the accoiintino records kcpt by dic charity, aiid a eomp<irison of the accounts preseiited ii'iih those records. li also includes consideraiion ol. an), uiiu5ual ilemb or disclosures in the accounts, and seeking explanaiion5 from you as tn]stees concerning any Slich Inatteis. The procedures undertaken do not prokide all tlie idence tliat would be required in an audil, and consequently no opiiiion is given as io whether ihe accounis PTtsent a 'tme and fair view, and die rcport is limitcd to those matters %et out iii tl)e siatemeiit below. Inde )enilent e¥aminer'4 statement Iii coiiIieLlion will) Jii). cxaiiiiiiatioi), no matter has come to my atteniion.. which gives me rcasonable cause to believe thai. itt aiiy material respecl the reqiiireinenTS.' to kcep accounting record5 in accordance i¥ir]i Seclion l)0 of ilie ?01 I ALt; dnd to prepare accounts ivhicli accord with the accounting records and to comply with Ihc accovntinu requirements ofthe ?0 I l Act liavc not been niel. or to %%,IIiLh. in opinion. atteniion sliould be drawii in order to enable a proper understanding of the accoun(s 10 bc reached. King IA*ose & Co St.lolin's H¢)use 5 South Parade SumniLrtUTrn O¥ford OX2 7.TL H C FANTHOME FCA Dated. !IlL loli
THE ARDLEY WITII FEwcorr VILLAGE HALL AND RECREATION C.ROUND ST IIECEIPTS AND PAYlklELYTS ACCOUNI. FOR THE PERIOD ENDED 31 MARCH 2022 2022 2021 RECEivrs Regular Hire Private l-lire Fundraising Events Donations & Grants Bar Incom¢ 6.882.14 3.723.87 332.00 190.50 4,097.00 1,649_40 2,014.00 2.79?.51 1,500.00 200 Club AU FC (renL illSLirance, tractor) Misc Receipts Covid (Fraiits Deposit receipts (ner) 1,962.00 1,676.47 279.00 20.707.83 ?4,001.00 519.00 45,908.92 26,647.80 PAYMENTS Bar cost of sales Cleaning Losts Light, L.Ic<lt & Power Busiiiess Rates & Water Maintenance & Repairs Insiirance {Buildiiig & Tractor) 200 Cliib l)riz¢5 Fuiidraisiniy (Beer Festival) Accounts Fees & Sofiware Teleplioiie & Broadbai)d D<imagelcleaning deposits refLindcd Misc PLI)'mL'lIts Bar Eqiiipment NLNI. E.Niension & Alteration Costs Grants and Donations 1,647.78 926.89 1.489.73 14.16 747.37 346.77 8.075.37 1.438.01 1,050.00 5.344.28 1,49?.5? 1,200.00 274.80 ?44.80 266.40 120.00 55.i8 495.85 2.542.62 31,685.47 17,462.41 33,504.93 44,130.29 Surplus/(Deficit) of Income over Expenditure for ihe year 12.403.99 (17,482.49)
TIIE ARDLF.Y WITH FEM,'corr VILLAGE IIALL RF.C.RF.ATION GROUND STATEIIqENT OF ASSETS.4ND LIABII,ITIES FOR TFIE PERIOD ENDED 31- MARCH 2022 CHARITY N'O. 1037767 2022 2021 CURRE.NT A.%SWTS Accouiirs Re¢¢ii'ablc 200 Club HSBC Lloyds 687.75 6,076.97 5,286.97 26,192.81 4,899.42 Cash 33.936.49 21,418.50 CLI, iRF.Nr I,I.IlllLITIF.S Ciiditors- Ac¢ouiiiS pa)'able 114.00 Net Current Asseis J3,8?2.49 21,418.50 LN'ET ASSETS 33,822.49 21,4111.50 FULSDS Uiirestricied Funds Bifwd Surplus/(Deficit) for tl)e period 21.418.50 1 ?,403.99 38,900.99 (17,482.49) tFnrestricted Funds CIFwd 33,822.49 21.418.50 Approvcd by thc Tnistees A- g
THE ARDLF.Y IIYITII Tr'EIVCOTT VILLAGE HALL AND RFCREATION GROUND
NOTF.S TO THE FIY.ANCIAL STATEMENTS
FOR THF. PLIUOD ENDED 31- LiCH 2022
Accountin
Policie
(a)
Basis of preparAtio
The aLcoiinis (fin<11icial statements) have becn prcpared on 2 receipts and pa}Iments
basis.
(b)
Tangible Assets
Taiigible filed asscts are held for the charitys own use and comprise the Ardley with
Fei*cott Village I lall ai)d ReLre