ANNUAL GENERAL MEEfING FRIDAY 15" NOVEMBER 2024 8:00PM AGENDA l. Introduction & sign off of AGM Minutes 2023 2. Chairperson's Address - Emma Huntingford 3. Treasurer's Report - Kris Collict 4. Trustee's Report - Julie Steward / Juliette Heal 5. Friends Of Greendown Playgroup - Emma Field 6. Nominations & Election of New Committee Members 7. Any Other Business 8. Close of Meeting
Charity rnber 1037713 ANWAL GENERAL MEErIN FRIDAY 15" NOVEMBER 2024 8:CM)PM ArrENA SHEEr NAME S16NATURE Flim ce I AFIT A CErbEi KA KE0 '( srotv LHLI&H fDY £nPA TDKINI LEY kfvci[k Ikj i(
Charity rnber 103T113 ANMIAL GENERAL MEErTh FRIDAY I NOVEMBER 2024 8:00PM ArrENA SHEEr NAME sIrATuRE CLAW (WfLPtrfM
Lydiard Park Academy, Grange Park Way. Swindon, SN5 6HN Tel 01793 882234 email: greendown@btconnect.com Charity Number 103T713 Of sted Registration number 507994 Greendown Playgroup AGM Friday 15th November 2024 - 8pm. Circulation: All staff colleagues, parents and committee members Present: Catherine Robertson (Manager), Julie Steward (Trustee), Juliette Heal (Trustee), Emma Huntingf ord (Chair), Kris Collict (Treas- urer). Agenda: Welcome and sign off minutes from last year's AGM 2023. No notes recorded. Chairperson's Address - Emma Huntif0rd See attached report Treasurer's Report - Kris Collict See attached report Trustee's report - Julie Steward / Juliette Heal See attached report Nominations and Election of New Committee Members Julie conf irmed that all incumbent members of the committee have now f ormally resigned. Election of new committee See attached sheet Any Other Business
Julie Steward shared the Playgroups Development plan with those present. Thank you for comiNJ. AGM concluded at 20.30
Welcome and thank y¢Ju dl for comir9 tonight. My name is Emma (md I've been the chairperson for Greendown playgroup now for many years. Before that I was a general member. As Greendown is a charity run playgroup we must hold on ¢ymual group meetirKJ once a year and as stated in the letter. we need at least 33% attendance. so thank you all for coming. We will shorty go ahead and heor about the other reports <llKI then vote for the next years members. The playgroup camot run without its committee members, so I urge you all to please consider joining. This past year has seen mary tharyes to the Pl9r0up. but I believe all of them to be positive changes. We have welcomed a new manager, Cat. Who has slotted in perfectty. The chi Idren and staff have all welcomed her. We have also taken on two year olds. Although this seemed like a big chaNJe. the two year olds have brought even more f un to the group and the playgroup has grown in strength. We have had another fabulous year of fundraisiry includiry our Christmas bazar and the Easter fayre. The committee has helped support the bi9 toddle. sports days. graduation and dress up week. The children were all celebrated and rewarded with a gi(mt end of year party at soft ploy. This is also a f irst for us. our cheese and wine night. We have lots more ideos planned for the new yecw but we need your help in doing SO.
Going into this new year we would love to welcome new members tmd ideas. As Chair person I ask of all you. if you con spare a couple of hours a month to attend our meetings. By joining our committee you are helping the playgroup by bringing new ideas, helping raise money and ensuring the playgroup is run to its high standards which we love and expect. There are many roles within the committee. we also have a f riends of greendown phygroup group. This is if you do not want to fulty join the committee. you Can join and attend when you can, still add your input but do not have to get a DBS theck. We (we also lookirg for new trustees for our playgroup. If this appeAls to you. or you know anyone who it would. Please do t hesitate to come to me and ask questions ¢3nd apply. As a parent of a child who previously attended and a child who currently attends, I can personally vouch for how 9reot the committee is for both parents. children and staff. Now I will hand you over to Kris who is our treasurer but if there are any questions, then I am more than happy to answer them.
Treasurer's Report 15th November 2024 Introduction This report covers the f inancial year f rom April 2023 to March 2024 and provides an overview of the Playgroup's f inancial performance and position. As I will be stepping down from my role as Treasurer. I want to take a moment to express my 9ratitude for the opportunity to serve the Playgroup. It has been good to be part of the committee, but with my children having moved on and increasing family commitments, I feel it is time for me to step aside. I am conf ident that the Playgroup will continue to thrive under the new manager and committee. Financial Overview This year. the Pl(Tygroup faced a substantial reduction in income. which impacted our overall fimncial performance. However, through careful financial management and the more recent changes. the group were able to maintain a surplus and grow the reserves. Total Income: £110,688 A signif icant decrease of 10 /. from last year's total (£123,726). primarily due to lower numbers within the group and therefore reduced funding from Swindon Borou9h Council. . Grant from Swindon Borough Council: £100.544 The grant from the Borough Council decreased by £10,044 compared to the previous year. Although this reduction in income posed a challenge. we were
able to manoge the shortfall by making caref ul adjustments to our staff ing Costs. Fundraising: £2.613 Fundraisin9 income also saw a decline from previous years, but we are grateful for the continued support from the current and past families of the group. Total Expenditure: £100.271 Staffing Costs accounted for the majority of our expenditure, and through a reduction of £15,663 in staf f in9 Costs (down to £81.525). we Marged to offset the decrease in income. . Excess of Income over Expenditure: £10.156 Despite the challenges. we ended the year with an excess of income over expenditure of £10,156. compared to £8,394 in the previous year. This surplus ref lects the careful financial management. Impact of Reduced Financial Performance The reduction in income has driven the group to make some strategic changes to ensure the Playgroup remains sustainable. In response to the f inancial challenges, we have focused on expanding our offering to younger age groups. By broadening our age ronge, we hope to create additional revenue streams to help bolance the previous year's shortfall. Expenditure Breakdown As in previous years, a signif icant portion of our expenditure-around 80/.-is dedicated to staff ing costs, including wages and associated employment expenses. With the continued rise in the living wage and pension contributions. these costs have increased, but we have worked to ensure that staff ing levels remain appropriate to meet the needs of the children, while carefully manogin9 Other costs. Acknowledgements I would like to take this opportunity to thank the dedicated staff, committee members, and volunteers for their hard work and support this year. It has been a pleasure working alongside
you. I am conf ident that the Play9roup will continue to thrive under the leadership of the new committee and look forward to seeing its continued success. Kris Col lict Treasurer Greendown Playgroup November 2024
GREENDOWN PLAYGROUP Unincorporated Registered Charity Number. 1037713 Accounts for the Year- Ended March 31, 2024
GREENDOWN PLAYGROUP- Unincorporated Registered Charity Number 1037713 Accounts for the Year- Ended Marth 31. 2024 The attached Statement of Income and Expenditure and Balance Sheet have been prepared, in accordance with instrurtions given,from the Accounting Records and Vouchers of Greendown Playgroup and from further information and explanations supplied. eeler Nichols Accountants Cheviot House 41 Bath Road Swindon SNI 4AS June 25 2024
GREENDOWN PLAYGROUP- Unincorporated Registered Charity Number 1037713 Independent Examiner's Report Inde endent Examinerfs Re to the Trustees of Greendown Pl We have examined the books of account and supporting documentation with regard to the attached Income and Expenditure Account for the year- ended March 31, 2024, prepared under the historical cost convention. ou Res ectfve res onsibilies of the Trustees and Examiner The trustees are responsible for preparing the financial statements in accordance with applicable United Kingdom accounting standards. As trustees you considerthe audit requirements of s43(21 of the Charities Att 1993 do not apply. Our responsiblities. as independent examiners, are established in the United Kingdom primarily on the basis of procedures specified in the General Directions of the Charities Commissioner5, under s4317llbl of the Charities Act 1993 and by our profession's ethical guidance. We report to you whether the financial ststements have been properly prepared in accordance with the General Directions of the Charities Commissioners. We also report to you if, in our opinion, the playgroup has not kept proper accounting records or if we have not received all the information and explanations we require for our report. Basis of Inde endent Examlnerfs Re We conducted our examination in accordance with General Directions issued by the Charities Commissioners. An examination includes a review of evidence relevant to the amounts and disclosures in the financial statements. It also includes an assessment of any estimates and judgements made in the preparation of the financial statements. We planned and performed our examination so as to obtain all the information and explanations we considered necessary in order to provide us with sufficient evidence to give reasonable assurance the accounts are free from material misstatement, whether caused by fraud or other irregularity or error. In forniing our opinion we also evaluated the overall adequacy of the presentation of infom)ation in the financial statements. The procedure5 undertaken in the examination do not provide all the evidence required for a full audit of the playgroup's financial records. Consequently. we do not express an audit opinion on the view presented by the accounts. Inde endent Examiner's Re ort In connection with our examination, no matter has come to our attention which would give reasonable cause to believe. in any material respect, the requirements of $41 of the Charities Act 1993, to keep proper accounting records and to prepare accounts which accord with those records and comply with the accounting requirements of the Act, are not being met. eeler Nichols Accountants Cheviot House 41 Bath Road Swindon SNI 4AS June 25 2024
GREENDOWN PLAYGROUP- Unincorporated Reglstered Charity Number 1037713 ststement of Income & Expenditure for the Year - Ended March 3¥ 2024 2024 2023 Income Registration Fees Fund Raising Clothing Sales Milk Re-irnbursement Donations & Commissions Received Bank Interest Other Income 107.530 2.613 105.824 4,402 13.000 545 110,688 123,726 Expenditure Staff Salaries, Employers, NIC & Pension Staff Training 81,525 355 97,188 265 Children's Food/Outings/Entertainment 2.173 3,343 Clothing Purchases Equipment Repairs & Renewals 5.818 2,894 Premises Costs & Renewals Utiltties Storage Charges 2,700 2,200 1,315 Cleaning & Sundries 96 280 Administration Expenses Insurance Professional Fees Personal Protection Equipment Consumables Sundry Expenses 3,024 990 665 2,569 910 615 1,742 375 2,139 953 100,271 115.151 Net Income enditure 10.417 8,575 Depreciation 261 181 NET PROFIT/(LOSS) FOR THE YEAR 10,156 8.394
GREENDOWN PLAYGROUP- Unincorporated Registered Charity Number 1037713 Balance Sheet a5 at March 31. 2024 2024 2023 FIXED ASSErs OJMUIATIVE BOOK aiMULATIVE NÈT BOOK VAWATIOP4 VAWÉ VALUATION DEPREOATION VAWE Equipment 18.078 17.297 781 17.578 17,036 542 18.078 17,297 781 17,578 17,036 542 CURRENT ASSErs Prepaid Expenses Cash at Bank & In Hand 55,015 45.045 55.015 45.045 Less:.CURRENT UABIUTIES Sundry Creditors & Accrued Charges 668 615 668 615 NET CURRENT ASSETSI LIA81LITIES 54.347 44,430 55.128 44.972 REPRESENTED BY :. CAPITAL ACCOUP Opening Balance Capital Introduced Net ProfitllLossl for the Year 44,972 36.578 10.156 8,394 55,128 44.972
Terry Nichols trading ¥.. Iyheeler Nichots Accountants Tel:(X)44 (0) 1793 513380 olso at: 3. T¢th kis4. P•%yn. Cornwall. Tr10 8RA Mobik:Q)M (0) 791 586 Mrs J Steward GREENDOWN PLAYGROUP 21 Spaines Great Bedwyn Wiltshire SN8 3LT 25 June 2024 Dear Julie, Please find enclosed three copies of Greendown Playgroup's accounts for the year- ended March 31, 2024. The year saw the income of the playgroup reduce substantially from last year at £110,688 (last year £123,726). The grant from Swindon Borough Council at £l(M).544, reduced by £10,044. the shortfall was more than made up by a reduction in staffing costs (down £15,663 at £81,5251.There was an excess of income over expenditure of £10.156 (last year showed an excess of income of £8,394). The reserves of the group increased by £10,156, following an increase of £8,394 last year. l am enclosing our invoice for the work carried out, which, together with the accounts, trust you find in order. Our bank details are noted on the invoice. Many thanks and assuring you best attention. best egards, Ter Nic Wheeler ichols Accountants
TRUSTEE'S REPORT 2024 This year has again been very challeNJirwJ and busy for Greendown Playgroup. With the continuirg pressure from our firKCIal position which although we acted on timely. by reducing our out goings substantially, throu9h cutting both staff jobs & hours. this was still not enough. As with all the best will in the world we couldn t f ill our empty spaces with 3 & 4 year old children. So. we needed to take a hard look at why. The outcome of this, was Greendown Playgroup was losing out to other local providers that were off erin9 places to two year old children. now that the 6overnment was off ering f ifteen funded hours to working parents of two year olds. Therefore these parents were not moving their children to tjnother settiry. as the children & parents were settled after being at the setting for a yeor. With this in mind the Trustees & Committee had to look at how Greendown Ploygroup could move forward by of fering places to children f rom their second birthday. During the Sprirwj term we decided that haviTrJ looked at all the statutory requirements, staff in9 & our buildirKJ, we would be (tsle to offer f ive two year old places from the start of the summer term. With o lot of forward planning a hard work over the E(]ster two week break we tronsformed the playgroups two rooms. lioorn I became the three/four year olds roorn & room 2 was divided to incorporate the messy pl<ry area for all the children & the carpeted area became the twos domain. while the off ice/store room. was cleared out & painted to provide a lovely sleep & changiThJ room. Along with the staff 's support everyFhirKJ went to phn & the summer term went really well with the two year olds adding o wonderf ul new dimension to the pIoy9roup. This large reor9onisation of Greendown Play9roup appears to have been very successful. in as much as we are now once again in a good f inancial position & f il ling most of the sessions. Frorn September 2024 we were able to increase the number of places for two year olds to eight. with twenty one places for three/four year olds. We were also able to employ another member of staff.
On the staff ing front, in the summer term, 5iobhan Tavener Stepped up to take on the role of le4]d in the two s room. with Jo. Ros & Michelle continuirKJ in the important role of key persons to the pre-school children. The staff also continued their prof essional development through the year. attending training courses and forums. One of our main focus has been updating the staff s knowledge and understanding of child protection. As well as both online & in person training on the joys of two year olds. With the hard work of the staf f completing their trainin9 in inclusion. Greendown Playgroup was award Dingley's Promise 'Mark of Achievement,. Unfortunately at the end of the summer terrn Jo White decided to leave the playgroup after being with us for f ive years. the last year as Manoger. We wish Jo all the best for the future. At this time I would like to thank all the staff for their much appreciated support. dedication & hard work over a very busy year. THANK YOU We covered many topics during the year which included Space & Travel, All Around The World & Math. Again this year. in the summer term. we brought in caterpillars so the children could have gre4]t hands on learnirwj about metamorphosis. They enjoyed feeding both the caterpillars & butterf lies until we released the butterf lies in the front gjrden. The children & staff took part in lots of activities & crafts to celebrate . 8onf ire Night. Remembrance Day, Hanukkah. Christmas. Chinese New Yexir, Australia r)ay & Diwali. Finally we would again like to give a big thank you to all the staff f rom the Trustees. committee and parents for all their continuing hard work and dedication & to EMn Huntin9ford and the ouf90ing cornmittee for all their comrnitrnent and hard work over the last 12 months. Julie Steward & Juliette Heal Greendown Playgroup Trustees
AGM Election of Committee Members 2024/2025 Position l¥hme Proposed Lisa Pimble Seconded Chairperson Vice-chairperson Emma Huntingford Natasha Nethercot Kris Collict Julie Steward Sarah Murcutt Secretary Aimee Cadle Emma Huntingford Kris Collict Claire Murphy Treasurer Laura Bennett Julie Steward Health & Safety Representative Maintenance/ Gardener Laura Bennett Lisa Pimble Kris Collict Mark Telling Tash Nethercot Claire Murphy General Members Hayley Gough James Gough Hazel Gou9h Kris Collict Emma Huntin9ford Friends of 6reendown Playgroup Emma Field