ANNUAL GENERAL MEEfING
FRIDAY 15" NOVEMBER 2024
8:00PM
AGENDA
l. Introduction & sign off of AGM Minutes 2023
2. Chairperson's Address - Emma Huntingford
3. Treasurer's Report - Kris Collict
4. Trustee's Report - Julie Steward / Juliette Heal
5. Friends Of Greendown Playgroup - Emma Field
6. Nominations & Election of New Committee Members
7. Any Other Business
8. Close of Meeting

Charity ￿rnber 1037713
ANWAL GENERAL MEErIN
FRIDAY 15" NOVEMBER 2024
8:CM)PM
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Charity ￿rnber 103T113
ANMIAL GENERAL MEErTh
FRIDAY I￿ NOVEMBER 2024
8:00PM
ArrEN￿A￿ SHEEr
NAME
sIr￿ATuRE
CLAW (WfLPtrfM

Lydiard Park Academy, Grange Park Way. Swindon, SN5 6HN
Tel 01793 882234
email: greendown@btconnect.com
Charity Number 103T713
Of sted Registration number 507994
Greendown Playgroup AGM
Friday 15th November 2024 - 8pm.
Circulation: All staff colleagues, parents and committee members
Present: Catherine Robertson (Manager), Julie Steward (Trustee),
Juliette Heal (Trustee), Emma Huntingf ord (Chair), Kris Collict (Treas-
urer).
Agenda:
Welcome and sign off minutes from last year's AGM 2023.
No notes recorded.
Chairperson's Address - Emma Hunti￿f0rd
See attached report
Treasurer's Report - Kris Collict
See attached report
Trustee's report - Julie Steward / Juliette Heal
See attached report
Nominations and Election of New Committee Members
Julie conf irmed that all incumbent members of the committee have now
f ormally resigned.
Election of new committee
See attached sheet
Any Other Business

Julie Steward shared the Playgroups Development plan with those
present.
Thank you for comiNJ.
AGM concluded at 20.30

Welcome and thank y¢Ju dl for comir9 tonight.
My name is Emma (md I've been the chairperson for Greendown playgroup now for many
years. Before that I was a general member.
As Greendown is a charity run playgroup we must hold on ¢ymual group meetirKJ once a
year and as stated in the letter. we need at least 33% attendance. so thank you all for
coming.
We will shorty go ahead and heor about the other reports <llKI then vote for the next
years members. The playgroup camot run without its committee members, so I urge
you all to please consider joining.
This past year has seen mary tharyes to the Pl￿￿9r0up. but I believe all of them to be
positive changes.
We have welcomed a new manager, Cat. Who has slotted in perfectty. The chi Idren and
staff have all welcomed her.
We have also taken on two year olds. Although this seemed like a big chaNJe. the two
year olds have brought even more f un to the group and the playgroup has grown in
strength.
We have had another fabulous year of fundraisiry includiry our Christmas bazar and
the Easter fayre. The committee has helped support the bi9 toddle. sports days.
graduation and dress up week. The children were all celebrated and rewarded with a
gi(mt end of year party at soft ploy.
This is also a f irst for us. our cheese and wine night. We have lots more ideos planned
for the new yecw but we need your help in doing SO.

Going into this new year we would love to welcome new members tmd ideas. As Chair
person I ask of all you. if you con spare a couple of hours a month to attend our
meetings. By joining our committee you are helping the playgroup by bringing new ideas,
helping raise money and ensuring the playgroup is run to its high standards which we
love and expect. There are many roles within the committee. we also have a f riends of
greendown phygroup group. This is if you do not want to fulty join the committee. you
Can join and attend when you can, still add your input but do not have to get a DBS
theck.
We (we also lookirg for new trustees for our playgroup. If this appeAls to you. or you
know anyone who it would. Please do t hesitate to come to me and ask questions ¢3nd
apply.
As a parent of a child who previously attended and a child who currently attends, I can
personally vouch for how 9reot the committee is for both parents. children and staff.
Now I will hand you over to Kris who is our treasurer but if there are any questions,
then I am more than happy to answer them.

Treasurer's Report
15th November 2024
Introduction This report covers the f inancial year f rom April 2023
to March 2024 and provides an overview of the Playgroup's f inancial
performance and position.
As I will be stepping down from my role as Treasurer. I want to take
a moment to express my 9ratitude for the opportunity to serve the
Playgroup. It has been good to be part of the committee, but with
my children having moved on and increasing family commitments, I
feel it is time for me to step aside. I am conf ident that the
Playgroup will continue to thrive under the new manager and
committee.
Financial Overview This year. the Pl(Tygroup faced a substantial
reduction in income. which impacted our overall fimncial
performance. However, through careful financial management and
the more recent changes. the group were able to maintain a surplus
and grow the reserves.
Total Income: £110,688 A signif icant decrease of 10 /. from last
year's total (£123,726). primarily due to lower numbers within the
group and therefore reduced funding from Swindon Borou9h Council.
. Grant from Swindon Borough Council: £100.544 The grant from the
Borough Council decreased by £10,044 compared to the previous
year. Although this reduction in income posed a challenge. we were

able to manoge the shortfall by making caref ul adjustments to our
staff ing Costs.
Fundraising: £2.613 Fundraisin9 income also saw a decline from
previous years, but we are grateful for the continued support from
the current and past families of the group.
Total Expenditure: £100.271 Staffing Costs accounted for the
majority of our expenditure, and through a reduction of £15,663 in
staf f in9 Costs (down to £81.525). we Mar￿ged to offset the
decrease in income.
. Excess of Income over Expenditure: £10.156 Despite the
challenges. we ended the year with an excess of income over
expenditure of £10,156. compared to £8,394 in the previous year.
This surplus ref lects the careful financial management.
Impact of Reduced Financial Performance The reduction in income
has driven the group to make some strategic changes to ensure the
Playgroup remains sustainable. In response to the f inancial
challenges, we have
focused on expanding our offering to younger age groups. By
broadening our age ronge, we hope to create additional revenue
streams to help bolance the previous year's shortfall.
Expenditure Breakdown As in previous years, a signif icant portion of
our expenditure-around 80/.-is dedicated to staff ing costs,
including wages and associated employment expenses. With the
continued rise in the living wage and pension contributions. these
costs have increased, but we have worked to ensure that staff ing
levels remain appropriate to meet the needs of the children, while
carefully manogin9 Other costs.
Acknowledgements I would like to take this opportunity to thank the
dedicated staff, committee members, and volunteers for their hard
work and support this year. It has been a pleasure working alongside

you. I am conf ident that the Play9roup will continue to thrive under
the leadership of the new committee and look forward to seeing its
continued success.
Kris Col lict
Treasurer Greendown Playgroup
November 2024

GREENDOWN PLAYGROUP
Unincorporated Registered Charity
Number. 1037713
Accounts for the
Year- Ended March 31, 2024

GREENDOWN PLAYGROUP- Unincorporated Registered Charity Number 1037713
Accounts for the Year- Ended Marth 31. 2024
The attached Statement of Income and Expenditure and Balance Sheet have been prepared, in
accordance with instrurtions given,from the Accounting Records and Vouchers of Greendown
Playgroup and from further information and explanations supplied.
eeler Nichols
Accountants
Cheviot House
41 Bath Road
Swindon
SNI 4AS
June 25 2024

GREENDOWN PLAYGROUP- Unincorporated Registered Charity Number 1037713
Independent Examiner's Report
Inde
endent Examinerfs Re
to the Trustees of Greendown Pl
We have examined the books of account and supporting documentation with regard to
the attached Income and Expenditure Account for the year- ended March 31, 2024,
prepared under the historical cost convention.
ou
Res
ectfve res
onsibilies of the Trustees and Examiner
The trustees are responsible for preparing the financial statements in accordance with
applicable United Kingdom accounting standards. As trustees you considerthe audit
requirements of s43(21 of the Charities Att 1993 do not apply.
Our responsiblities. as independent examiners, are established in the United Kingdom
primarily on the basis of procedures specified in the General Directions of the Charities
Commissioner5, under s4317llbl of the Charities Act 1993 and by our profession's ethical
guidance.
We report to you whether the financial ststements have been properly prepared in
accordance with the General Directions of the Charities Commissioners. We also report
to you if, in our opinion, the playgroup has not kept proper accounting records or if we
have not received all the information and explanations we require for our report.
Basis of Inde
endent Examlnerfs Re
We conducted our examination in accordance with General Directions issued by the
Charities Commissioners. An examination includes a review of evidence relevant to
the amounts and disclosures in the financial statements. It also includes an assessment
of any estimates and judgements made in the preparation of the financial statements.
We planned and performed our examination so as to obtain all the information and
explanations we considered necessary in order to provide us with sufficient evidence
to give reasonable assurance the accounts are free from material misstatement, whether
caused by fraud or other irregularity or error. In forniing our opinion we also
evaluated the overall adequacy of the presentation of infom)ation in the
financial statements.
The procedure5 undertaken in the examination do not provide all the evidence required for
a full audit of the playgroup's financial records. Consequently. we do not express an audit
opinion on the view presented by the accounts.
Inde
endent Examiner's Re
ort
In connection with our examination, no matter has come to our attention which would give
reasonable cause to believe. in any material respect, the requirements of $41 of the
Charities Act 1993, to keep proper accounting records and to prepare accounts which
accord with those records and comply with the accounting requirements of the Act,
are not being met.
eeler Nichols
Accountants
Cheviot House
41 Bath Road
Swindon
SNI 4AS
June 25 2024

GREENDOWN PLAYGROUP- Unincorporated Reglstered Charity Number 1037713
ststement of Income & Expenditure
for the Year - Ended March 3¥ 2024
2024
2023
Income
Registration Fees
Fund Raising
Clothing Sales
Milk Re-irnbursement
Donations & Commissions Received
Bank Interest
Other Income
107.530
2.613
105.824
4,402
13.000
545
110,688
123,726
Expenditure
Staff Salaries, Employers, NIC & Pension
Staff Training
81,525
355
97,188
265
Children's Food/Outings/Entertainment
2.173
3,343
Clothing Purchases
Equipment Repairs & Renewals
5.818
2,894
Premises Costs & Renewals
Utiltties
Storage Charges
2,700
2,200
1,315
Cleaning & Sundries
96
280
Administration Expenses
Insurance
Professional Fees
Personal Protection Equipment
Consumables
Sundry Expenses
3,024
990
665
2,569
910
615
1,742
375
2,139
953
100,271
115.151
Net Income
enditure
10.417
8,575
Depreciation
261
181
NET PROFIT/(LOSS) FOR THE YEAR
10,156
8.394

GREENDOWN PLAYGROUP- Unincorporated Registered Charity Number 1037713
Balance Sheet a5 at March 31. 2024
2024
2023
FIXED ASSErs
OJMUIATIVE
BOOK
aiMULATIVE
NÈT BOOK
VAWATIOP4
VAWÉ
VALUATION
DEPREOATION
VAWE
Equipment
18.078
17.297
781
17.578
17,036
542
18.078
17,297
781
17,578
17,036
542
CURRENT ASSErs
Prepaid Expenses
Cash at Bank & In Hand
55,015
45.045
55.015
45.045
Less:.CURRENT UABIUTIES
Sundry Creditors &
Accrued Charges
668
615
668
615
NET CURRENT ASSETSI
LIA81LITIES
54.347
44,430
55.128
44.972
REPRESENTED BY :.
CAPITAL ACCOUP
Opening Balance
Capital Introduced
Net ProfitllLossl for the Year
44,972
36.578
10.156
8,394
55,128
44.972

Terry Nichols
trading ￿¥..
Iyheeler Nichots Accountants
Tel:(X)44 (0) 1793 513380
olso at: 3. T￿¢th￿ kis4. P•%yn. Cornwall. Tr10 8RA
Mobik:Q)M (0) 791 586
Mrs J Steward
GREENDOWN PLAYGROUP
21 Spaines
Great Bedwyn
Wiltshire
SN8 3LT
25 June 2024
Dear Julie,
Please find enclosed three copies of Greendown Playgroup's accounts for the year-
ended March 31, 2024.
The year saw the income of the playgroup reduce substantially from last year at £110,688
(last year £123,726). The grant from Swindon Borough Council at £l(M).544, reduced by
£10,044. the shortfall was more than made up by a reduction in staffing costs (down £15,663
at £81,5251.There was an excess of income over expenditure of £10.156 (last year showed an
excess of income of £8,394).
The reserves of the group increased by £10,156, following an increase of £8,394 last year.
l am enclosing our invoice for the work carried out, which, together with the accounts,
trust you find in order. Our bank details are noted on the invoice.
Many thanks and assuring you best attention.
best
egards,
Ter
Nic
Wheeler
ichols Accountants

TRUSTEE'S REPORT 2024
This year has again been very challeNJirwJ and busy for Greendown Playgroup.
With the continuirg pressure from our firK￿CIal position which although we
acted on timely. by reducing our out goings substantially, throu9h cutting both
staff jobs & hours. this was still not enough. As with all the best will in the
world we couldn t f ill our empty spaces with 3 & 4 year old children. So. we
needed to take a hard look at why. The outcome of this, was Greendown
Playgroup was losing out to other local providers that were off erin9 places to
two year old children. now that the 6overnment was off ering f ifteen funded
hours to working parents of two year olds. Therefore these parents were not
moving their children to tjnother settiry. as the children & parents were settled
after being at the setting for a yeor. With this in mind the Trustees &
Committee had to look at how Greendown Ploygroup could move forward by
of fering places to children f rom their second birthday.
During the Sprirwj term we decided that haviTrJ looked at all the statutory
requirements, staff in9 & our buildirKJ, we would be (tsle to offer f ive two year
old places from the start of the summer term. With o lot of forward planning a
hard work over the E(]ster two week break we tronsformed the playgroups two
rooms. lioorn I became the three/four year olds roorn & room 2 was divided to
incorporate the messy pl<ry area for all the children & the carpeted area became
the twos domain. while the off ice/store room. was cleared out & painted to
provide a lovely sleep & changiThJ room.
Along with the staff 's support everyFhirKJ went to phn & the summer term went
really well with the two year olds adding o wonderf ul new dimension to the
pIoy9roup.
This large reor9onisation of Greendown Play9roup appears to have been very
successful. in as much as we are now once again in a good f inancial position &
f il ling most of the sessions. Frorn September 2024 we were able to increase the
number of places for two year olds to eight. with twenty one places for
three/four year olds. We were also able to employ another member of staff.

On the staff ing front, in the summer term, 5iobhan Tavener Stepped up to take
on the role of le4]d in the two s room. with Jo. Ros & Michelle continuirKJ in the
important role of key persons to the pre-school children. The staff also
continued their prof essional development through the year. attending training
courses and forums. One of our main focus has been updating the staff s
knowledge and understanding of child protection. As well as both online & in
person training on the joys of two year olds. With the hard work of the staf f
completing their trainin9 in inclusion. Greendown Playgroup was award Dingley's
Promise 'Mark of Achievement,.
Unfortunately at the end of the summer terrn Jo White decided to leave the
playgroup after being with us for f ive years. the last year as Manoger. We wish
Jo all the best for the future.
At this time I would like to thank all the staff for their much appreciated
support. dedication & hard work over a very busy year. THANK YOU
We covered many topics during the year which included Space & Travel, All
Around The World & Math. Again this year. in the summer term. we brought in
caterpillars so the children could have gre4]t hands on learnirwj about
metamorphosis. They enjoyed feeding both the caterpillars & butterf lies until
we released the butterf lies in the front gjrden.
The children & staff took part in lots of activities & crafts to celebrate .
8onf ire Night. Remembrance Day, Hanukkah. Christmas. Chinese New Yexir,
Australia r)ay & Diwali.
Finally we would again like to give a big thank you to all the staff f rom the
Trustees. committee and parents for all their continuing hard work and
dedication & to EMn￿ Huntin9ford and the ouf90ing cornmittee for all their
comrnitrnent and hard work over the last 12 months.
Julie Steward & Juliette Heal
Greendown Playgroup Trustees

AGM Election of Committee Members 2024/2025
Position
l¥hme
Proposed
Lisa Pimble
Seconded
Chairperson
Vice-chairperson
Emma Huntingford
Natasha
Nethercot
Kris Collict
Julie Steward
Sarah Murcutt
Secretary
Aimee Cadle
Emma
Huntingford
Kris Collict
Claire Murphy
Treasurer
Laura Bennett
Julie Steward
Health & Safety
Representative
Maintenance/
Gardener
Laura Bennett
Lisa Pimble
Kris Collict
Mark Telling
Tash Nethercot
Claire Murphy
General Members
Hayley Gough
James Gough
Hazel Gou9h
Kris Collict
Emma
Huntin9ford
Friends of
6reendown
Playgroup
Emma Field