ANNUAL GENERAL MEEfING TUESDAY 9" NOVEMBER 2021 7.P A6ENDA l. Introduction & sign off of AGM Minutes 2020 2. Chairperson's Address - Alicia Daley 3. Treasurer's Report - Scott Pyper 4. Manager's Report - Julie Steward 5. Nominations & Election of New Committee Members 6. Any Other Business 7. Close of Meeting
CHAIR PERSON'S REPORT 2021 Hello and welcome to the 6reendown Pl¢wroup AS My Mrne is Altcia Dalcy and for the pott 4 ye¢ws I have been the Chair of the play9roup cornmittee. This year has been another diff icult year for the playgro) as we were not able to hold any of our usual fundraisin9 With the Christmas ¢XKI Easter bazars thttt are ran by Playgroup stoff <]nd committee members as well os not beiThJ able to do the le¢Jvers at the end of summer for the Ittst 2 years. We knve however been tknle to raise throwjh other fmdraisers such as the Christmos light trail (YKI jusf giving p(Y3e. I hope over the next year we will be able to hold our usual fundraisers. so Play9row) doesnt have the same stn4gle as the past 2 years. There is a legal obliWion for the pl¢wJroup to have a committee in operation. without it the playgroup could not operate. The committee itself is completely voluntary and is made up of parents of attending children and of children who attended in the years before os my sons did. The committee meets 6-8 times per ye4r tjnd orsMizes l or 2 fundraisi events each year under normal circumst+Jnces. The Committee have had a recent meetiNJ face to face which we hope to continue but do have the options of virt1 ones if requiro It is vital that the committee helps to generate much heeded to help keep the playgroup in operation. which is achieved largely throlgh the fairs. but we also welcome any new ideas to secure more fundir¥J. This important fundraisirwj helps to w for toys and educational equipment. oloThJ with essential mainterwmce of the buildiry ard outside spac& If trty parents would like to join the committee has f¢mdraisiNJ idetts. ple<£ come dong to the next meeting. I would like to very much th<mk the outgoirg committee for their support with this tn the past year. the commtttee would also like to thank all of the keyworkers. ¢Jnd Julie for doirg such t outstandirKJ job runniThJ the plaYP especidly duriNJ another troubliNJ yew. We hope to have another successful year. Thonk you
This f in¢incial year (April 20- March 21) saw income of the playgroup remain consistent with the previous year at £118.927. hkniority of our income was received from the Swindon Borough Council grant at £110.715 which hd incre4)sed by 4% at £4.200. Our total expenditure totalled £115.631 which is down by £8.616 or 7%. The maiority of the playgroups cost are allocated to stth w<¥Jes and associ(rted employment costs, which takes into account liviNJ w increases IVKI work placed pension contribirtions. Overall. the Playgroup ne a profit of £2.974.00 t)uring the f inoncial year the Playgrryjp have upgraded the premises with new windows. equipment. and toys. To supplement our income. we would usually ertake v(wious fimdraisin9 events throughout the yeor. However due to the cODI9 restri¢tiorLs we have been unable to run such events. Thank you to Julie and all the staff for n¥miTh3 our playgroup so well. Thank you to the outgoiry committee for their support. a worm welcome to the newly elected committee members tonight. Scott Pyper
GREENDOWN PLAYGROUP Unlncorporated Registered Charity Number: 1037713 Accountsfor the ye-Ended March31. 2021
GREENDOWN PLAYGROUP- Unincorporated Registered Charity Number 1037713 IndependentExaminerfsReport Inde enden ExarninerfsRe rtto theTrusteesofGrÈendown Pl ou We have examined the books of account and supporting documentation with regard to the attached Income and Expenditure Account fortheyear-ended March 31, 2021. prepared under the historical cost convention. Re5 ective re5 onsibilies of the Trustees and Examiner Thetrustees are responsible for preparing thefinancial statements in accordancewith applicable United Kingdom accounting standards. Astrustee5you consider the audit requirements of s43121 of the ChafitiesAct 1993 do not apply. Our responsiblities, as independent examiners. are established in the United Kingdom primarily on the basis of procedure5 specified in the General Directionsof the Charities Commissioners, under s4317llbl of the Charities kt 1993 and byour profession's ethical guidante. We report to you whetherthefinancial statements have been properly prepared in accordance with the General Directionsof the Charities Commissioners. We also report to you if, in our opinion. the playgroup has not kept proper accounting records or if we have not received all the information and explanations we require for our report. Basis of Inde endent Examiner'sRe ort We conducted our examination in accordance with General Directions issued by the Charities Commissioner& An examination includesa review of evidence relevant to the amounts and disclosures in the financial statements. It also includes an assessment of any estimates and judgements rnade in the preparation of thefinancial statements. We planned and performed our examination so asto obtain all the information and explanations we considered necessary in order to provide uswith sufficient evidence to give reasonable assurance the accounts arefreefrom material misstatement, whether caused by fraud orother irregularityor error. In forming our opinion we also evaluated the overall adequacy of the presentation of information in the financial statement The procedures undertaken in theexamination do not provide all theevidence required for a fijll audit of the playgroup'sfinancial rards. Consequently, we do not express an audit opinion on theview presented by the account& Inde endent Examin In connection with our examination. no matter has cometo our attention which would give reasonable causeto believe. in any material respect. the requirementsof s41 of the Charities Act 1993, to keep proper accounting rordS and to prepareaccounts which accord with those recordsand comply with theaccounting requireme ts of the Act, are not being met. eler Nichols countant5 Cheviot House 41 Bath Ro1 Swindon SNI 4AS Se temberll 2021
GREENDOWN PLAYGROUP- Unincorporated Registered Charity Number 1037713 Accountsforthe Year-Ended March 31. 2021 The attached Statement of Income and Expenditureand Balance Sheet have been prepared. in accordance with instructionsgiven.from theAccounting Recordsand Vouchersof Greendown Playgroup and from further information and explanations supplied. eler Nichols Accountants Cheviot House 41 Bath Road Swindon SNI 4AS Se tember 11. 2021
GREENDOWN PLAYGROUP-Unincorpofated Re8iStered Ch¥ityNumber 1037713 St*ement oflncome & Exper{ture forthe Year-Ended March 31, 2021 2021 2020 Income Registration Fees Fund Raising Clothing Sal Milk Reymbursement Donations & Commissions Bank Interest Other Income 113.203 4.129 203 115.581 2,658 81 i.iio 282 556 118.927 118,876 Expenditure Staff Salarie5, Employers, NIC & Pension Staff Training 94.244 611 97,591 793 Children s FoodloutlnEntertalnMent 1.702 1,909 Clothing Purchasfs 194 983 Equlpment Repairs & Renewals 5,130 6,453 Premise5Costs & Renewals Utilities Storage Charges 3.500 400 1,136 300 2,763 1,117 Cleanrng & Sundrie5 1.000 2,459 Administration Expense Insurance Professional F&s Personal Protection Equipment Consumable5 Sundry Expenses 2.692 1,840 575 798 1,134 675 5.661 1,907 545 1.766 115,631 124,247 Net Income enditure 3,296 15,3711 Depreciation 322 518 NEfpROFITIILOSSI FOR THE YEAR 2.974 15,8891
GREENDOWN PLAYGROUP-Unincorporated Restered ChtyNumber 1037713 Balance Sheet asat M¥ch 31. 2021 2021 2020 FIXED ASSETS cosroft CUMULATNE IIETB(K)K cosroR CUMULAMVE NEfBOOK vAlK)N DEPRECL4Tr)N VALIJE V•IiIATK)N DEPRECLATKIN VILUE Equipment 17.578 16.614 964 17,578 16.292 1.286 17.578 16.614 964 17,578 16,292 1,286 CURRENT ASSEIS Prepaid EKpense5 Cash at Bank & In Hand 602 23.515 27,443 27.443 24.117 Less:-aiRREfrnLIABILmES SundryCreditOTs& Accrued Charges 575 545 575 545 CURRASrSI LIABILITIES 26,868 23,572 2732 24,858 REPRESENTED BY:_ CAPITAL ACCOUNT Opening Balance Capital Introduced Net Profit/lLosslfortheYear 24,858 30.747 2.974 15,8891 27.832 24A58
MANAGER'S REPORT 2021 This yetTr hos yet (win been one of the most challeThJiThJ and W years for 6reendown Pl(Tygroup. What with the ¢ontinuir¥J pressures from both covid & our financial postion which although we received fontogtic support from all the present a past parents os well as the committee is still in a very prelouS postion. We are working on ways to try & improve our Current situation. However with the lack of suff icient fundiThJ frorn SBC & the ever increosiThJ tax. NI, pensions & liviN4 wage rises it is proviry incredibty hard. (watch this spac&l) On the staffiry front Jayne Yalden & Teresa 6ratten left 6reendown Playgroup at the end of the summer tem. Jayne joined the pltty9roup in 2001 a throu9hout those 20 years Jwe showed commitment. dedication a hard work to the thildren. myself & the group as a *thole. Jaffle did not take this decision lightly. felt this was the right time for her to recharge her batteries & enioy more time with her farnily & in her Tereso orig1rllY came to 6reendown PEaygroup in 20110$ a vOlteer & became a paid member of staff in Febru(]ry 2012. During her time Avith us Teresa always 9Gve l(X)Yo to everyone a everything. Teresa had to make this decision due to health reasons. I am sure along With myself the rest of the staff & committee we will miss thern both a wish them all the best in all they do. At this time I would like to thank the sFaFf for their much appreciated support during a very busy ye4f. We have covered different topics within the yeor. These htwe incltKled: a regular GerThm lesson for all the children who were in for the Ready 4 School session on a Wednesdtty morni. which they redly JOYed. 1e4jrn1 to play games. countiThJ & singing. dong with other ¢J¢tivities in 6erfflan. This has only been possible due to the continuirwj support and commitment of Lisa Mullan, a bi9 thonk you to Lisa. Another topic that the children had greot fun vjtth vlas Math which saw them recording their heights on our height chart, through out the year to see how much thry had grown durirg their time at playgroup. They also did the same with their feet & h<md prints. We were lucky enough to be given a 'Insect Lore" caterpillars to btrrterflies pack All the children h( great fun
learning about rnet¢vnorphosis. They enjoyed feedTrwJ both the caterpiltars & butterflies until we released the butterflies in the front 9orden. We also took part in lots of ¢Ktivities a crafts to celebrate . Wire Night. RemembrthKe F. Hanukkah. thrishTrts. thinese Year. Australia W & Diwali. The staff are also continuirg in their professioMI developrnent. We have tfftended virtrJ31 training courses K1 forums over the year. Our moin focus has been updating our knowledge and derst(jndIry of child protection including prevent all that c¢M invol This year s¢M us replace four more of the windows on the building (only four more to go!). We also broh 20 roller blinds for all the windows, as duriNJ the summer the playgroup buildiThJ can become bearabty hot. Firnlly I would again like to give a big thank you to all the staff f rom the committee ¢md parents for all their continuiNJ hard work and dedi¢Gfion & to Alisia Daley and the outgoing committee for all their commitmeth 13nd hard work over the last 12 montlts. Julie Playgroup
AGM Election of Committee Members 2021/2022 Position Name Proposed Julie Steward Seconded Chairperson Vice-chairperson Secretary Treasurer Alicia Daley Juliette Heal Scott Pyper Alicia Daley Cheryl Du Plessis Alicia Daley Julie Steward Jo White Sarah Murcutt Kris Collict Scott Pyper Kris Collict Bobbie Herring Lisa Merwood- Palmer H&S Rep& Maintenance General Members Alicia l)aley Sarah Murcutt S¢]mantha Stevens Lisa Merwood- Palmer Emma King Bobbie Herrin9 Olly Shakles Aimee Shakles Charlotte Wyatt Jenny Youngs Friends of Greendown Playgroup
Lydiard Park Academy, 6rGNJe P(rk Woy. Swindon. SN5 6HN Tel 01793 882234 email: greendown@btconnect.com Charity Number 1037713 Ofsted RegiStr(rtion number 507994 6reendown Playgroup AGM Tuesday 9" Novembv 2021- 7pm. Circulation: All staff colleag, pare$ arKI committee mernbers Present In Per a on Teams . See ¢fftached signiNJ in &1099ing on records. Agenda: Welcome and sign off miThJtes frnm last ye¢w's AGM 2020. No notes recorded. Chairpersthn's Address - Alicia Daley See attached report See attached report Manager's report - Julie Steward See attached report Nominations and Election of New Committee Members
Julie confirmed tIt all incumbent members of the committee have now formal resigned. Election of txw committee See attached sheet Ary Other Business Cheryl asked Julie if the Christmas Bazaar & Nativity Story would still 90 ahead in December & how these events would pan out. Julie said that both events at the rnoment would go ahead as planned. unless anythirg char9ed in as much as Government guidance on covid. She explained that the Christmas BaZr will be held in the pty9roup building & the outside pl<ry areas, therefore all the doors will be open & this will provide good ventilation. Julie also explained how the event is organized & run. She said the f iThJl details on how the tIvIty Story WTII run will be made nearer the time & take in to account the local SIttIon with covid f igures. There is a high probobslity that all guests will be asked to wear a face coverir9. Thank you for Comi. AGM concluded at 7.33pm
Charity mber 1037713 AWAL GENERAL MEEfING TUEsf)AY 9" NOVEMBER 2021 ArnA SHEEr NAME SIGNATURE ¢LtsJ,' J li, L)Ll@ I l L ¥4&f4L
Charity Mjmber 1037713 AAL GENERAL MEErTh TUESDAY 9" NOVEMBER 2021 7:(X)PM ArrENDANCE SHEEf VIA TEAMS NAME SIGNATURE Esen Ruso L(wra Elliott 011 & Aimee Shakles Carrie Midwinter Sam Greaves Kelly & Seb Chiffers Sinaed Moore Concetta Barkham Nadine Loder Laura Pyper Sandra Hod kitson Kimberl Floberts