ANNUAL GENERAL MEEfING
TUESDAY 9" NOVEMBER 2021
7.￿P￿
A6ENDA
l. Introduction & sign off of AGM Minutes 2020
2. Chairperson's Address - Alicia Daley
3. Treasurer's Report - Scott Pyper
4. Manager's Report - Julie Steward
5. Nominations & Election of New Committee Members
6. Any Other Business
7. Close of Meeting

CHAIR PERSON'S REPORT 2021
Hello and welcome to the 6reendown Pl¢wroup AS￿ My Mrne is Altcia Dalcy and for the pott
4 ye¢ws I have been the Chair of the play9roup cornmittee.
This year has been another diff icult year for the playgro￿) as we were not able to hold any of
our usual fundraisin9 With the Christmas ¢XKI Easter bazars thttt are ran by Playgroup stoff <]nd
committee members as well os not beiThJ able to do the le¢Jvers at the end of summer for
the Ittst 2 years. We knve however been tknle to raise throwjh other fmdraisers such as
the Christmos light trail (YKI jusf giving p(Y3e. I hope over the next year we will be able to hold
our usual fundraisers. so Play9row) doesnt have the same stn4gle as the past 2 years.
There is a legal obliWion for the pl¢wJroup to have a committee in operation. without it the
playgroup could not operate. The committee itself is completely voluntary and is made up of
parents of attending children and of children who attended in the years before os my sons did.
The committee meets 6-8 times per ye4r tjnd orsMizes l or 2 fundraisi￿ events each year
under normal circumst+Jnces. The Committee have had a recent meetiNJ face to face which we
hope to continue but do have the options of virt￿1 ones if requiro
It is vital that the committee helps to generate much heeded to help keep the
playgroup in operation. which is achieved largely throlgh the fairs. but we also welcome any new
ideas to secure more fundir¥J. This important fundraisirwj helps to w for toys and educational
equipment. oloThJ with essential mainterwmce of the buildiry ard outside spac& If trty parents
would like to join the committee has f¢mdraisiNJ idetts. ple<￿£ come dong to the next
meeting.
I would like to very much th<mk the outgoirg committee for their support with this tn the past
year. the commtttee would also like to thank all of the keyworkers. ¢Jnd Julie for doirg such t
outstandirKJ job runniThJ the plaY￿P especidly duriNJ another troubliNJ yew.
We hope to have another successful year.
Thonk you

This f in¢incial year (April 20- March 21) saw income of the playgroup remain consistent
with the previous year at £118.927. hkniority of our income was received from the
Swindon Borough Council grant at £110.715 which hd incre4)sed by 4% at £4.200.
Our total expenditure totalled £115.631 which is down by £8.616 or 7%. The maiority
of the playgroups cost are allocated to stth w<¥Jes and associ(rted employment costs,
which takes into account liviNJ w increases IVKI work placed pension contribirtions.
Overall. the Playgroup n￿e a profit of £2.974.00
t)uring the f inoncial year the Playgrryjp have upgraded the premises with new windows.
equipment. and toys.
To supplement our income. we would usually ￿￿ertake v(wious fimdraisin9 events
throughout the yeor. However due to the cO￿DI9 restri¢tiorLs we have been unable to
run such events.
Thank you to Julie and all the staff for n¥miTh3 our playgroup so well. Thank you to the
outgoiry committee for their support. a worm welcome to the newly elected
committee members tonight.
Scott Pyper

GREENDOWN PLAYGROUP
Unlncorporated Registered Charity
Number: 1037713
Accountsfor the
ye￿-Ended March31. 2021

GREENDOWN PLAYGROUP- Unincorporated Registered Charity Number 1037713
IndependentExaminerfsReport
Inde
enden
ExarninerfsRe rtto theTrusteesofGrÈendown Pl
ou
We have examined the books of account and supporting documentation with regard to
the attached Income and Expenditure Account fortheyear-ended March 31, 2021.
prepared under the historical cost convention.
Re5
ective re5
onsibilies of the Trustees and Examiner
Thetrustees are responsible for preparing thefinancial statements in accordancewith
applicable United Kingdom accounting standards. Astrustee5you consider the audit
requirements of s43121 of the ChafitiesAct 1993 do not apply.
Our responsiblities, as independent examiners. are established in the United Kingdom
primarily on the basis of procedure5 specified in the General Directionsof the Charities
Commissioners, under s4317llbl of the Charities kt 1993 and byour profession's ethical
guidante.
We report to you whetherthefinancial statements have been properly prepared in
accordance with the General Directionsof the Charities Commissioners. We also report
to you if, in our opinion. the playgroup has not kept proper accounting records or if we
have not received all the information and explanations we require for our report.
Basis of Inde
endent Examiner'sRe
ort
We conducted our examination in accordance with General Directions issued by the
Charities Commissioner& An examination includesa review of evidence relevant to
the amounts and disclosures in the financial statements. It also includes an assessment
of any estimates and judgements rnade in the preparation of thefinancial statements.
We planned and performed our examination so asto obtain all the information and
explanations we considered necessary in order to provide uswith sufficient evidence
to give reasonable assurance the accounts arefreefrom material misstatement, whether
caused by fraud orother irregularityor error. In forming our opinion we also
evaluated the overall adequacy of the presentation of information in the
financial statement
The procedures undertaken in theexamination do not provide all theevidence required for
a fijll audit of the playgroup'sfinancial r￿ards. Consequently, we do not express an audit
opinion on theview presented by the account&
Inde
endent Examin
In connection with our examination. no matter has cometo our attention which would give
reasonable causeto believe. in any material respect. the requirementsof s41 of the
Charities Act 1993, to keep proper accounting r￿ordS and to prepareaccounts which
accord with those recordsand comply with theaccounting requireme
ts of the Act,
are not being met.
eler Nichols
countant5
Cheviot House
41 Bath Ro￿1
Swindon
SNI 4AS
Se temberll 2021

GREENDOWN PLAYGROUP- Unincorporated Registered Charity Number 1037713
Accountsforthe Year-Ended March 31. 2021
The attached Statement of Income and Expenditureand Balance Sheet have been prepared. in
accordance with instructionsgiven.from theAccounting Recordsand Vouchersof Greendown
Playgroup and from further information and explanations supplied.
eler Nichols
Accountants
Cheviot House
41 Bath Road
Swindon
SNI 4AS
Se tember 11. 2021

GREENDOWN PLAYGROUP-Unincorpofated Re8iStered Ch¥ityNumber 1037713
St*ement oflncome & Exper￿{ture
forthe Year-Ended March 31, 2021
2021
2020
Income
Registration Fees
Fund Raising
Clothing Sal
Milk Reymbursement
Donations & Commissions
Bank Interest
Other Income
113.203
4.129
203
115.581
2,658
81
i.iio
282
556
118.927
118,876
Expenditure
Staff Salarie5, Employers, NIC & Pension
Staff Training
94.244
611
97,591
793
Children s Foodloutln￿EntertalnMent
1.702
1,909
Clothing Purchasfs
194
983
Equlpment Repairs & Renewals
5,130
6,453
Premise5Costs & Renewals
Utilities
Storage Charges
3.500
400
1,136
300
2,763
1,117
Cleanrng & Sundrie5
1.000
2,459
Administration Expense
Insurance
Professional F&s
Personal Protection Equipment
Consumable5
Sundry Expenses
2.692
1,840
575
798
1,134
675
5.661
1,907
545
1.766
115,631
124,247
Net Income
enditure
3,296
15,3711
Depreciation
322
518
NEfpROFITIILOSSI FOR THE YEAR
2.974
15,8891

GREENDOWN PLAYGROUP-Unincorporated Re￿stered ChtyNumber 1037713
Balance Sheet asat M¥ch 31. 2021
2021
2020
FIXED ASSETS
cosroft
CUMULATNE
IIETB(K)K
cosroR
CUMULAMVE
NEfBOOK
v￿￿AlK)N
DEPRECL4Tr)N
VALIJE
V•IiIATK)N
DEPRECLATKIN
VILUE
Equipment
17.578
16.614
964
17,578
16.292
1.286
17.578
16.614
964
17,578
16,292
1,286
CURRENT ASSEIS
Prepaid EKpense5
Cash at Bank & In Hand
602
23.515
27,443
27.443
24.117
Less:-aiRREfrnLIABILmES
SundryCreditOTs&
Accrued Charges
575
545
575
545
￿￿CURR￿AS￿rSI
LIABILITIES
26,868
23,572
27￿32
24,858
REPRESENTED BY:_
CAPITAL ACCOUNT
Opening Balance
Capital Introduced
Net Profit/lLosslfortheYear
24,858
30.747
2.974
15,8891
27.832
24A58

MANAGER'S REPORT 2021
This yetTr hos yet (win been one of the most challeThJiThJ and W years for
6reendown Pl(Tygroup. What with the ¢ontinuir¥J pressures from both covid & our
financial postion which although we received fontogtic support from all the
present a past parents os well as the committee is still in a very pre￿louS
postion. We are working on ways to try & improve our Current situation. However
with the lack of suff icient fundiThJ frorn SBC & the ever increosiThJ tax. NI,
pensions & liviN4 wage rises it is proviry incredibty hard. (watch this spac&l)
On the staffiry front Jayne Yalden & Teresa 6ratten left 6reendown Playgroup
at the end of the summer tem. Jayne joined the pltty9roup in 2001 a
throu9hout those 20 years Jwe showed commitment. dedication a hard work
to the thildren. myself & the group as a *thole. Jaffle did not take this decision
lightly. felt this was the right time for her to recharge her batteries &
enioy more time with her farnily & in her Tereso orig1r￿llY came to
6reendown PEaygroup in 20110$ a vOl￿teer & became a paid member of staff in
Febru(]ry 2012. During her time Avith us Teresa always 9Gve l(X)Yo to everyone a
everything. Teresa had to make this decision due to health reasons. I am sure
along With myself the rest of the staff & committee we will miss thern both a
wish them all the best in all they do.
At this time I would like to thank the sFaFf for their much appreciated support
during a very busy ye4f.
We have covered different topics within the yeor. These htwe incltKled: a
regular GerThm lesson for all the children who were in for the Ready 4 School
session on a Wednesdtty morni￿. which they redly ￿JOYed. 1e4jrn1￿ to play
games. countiThJ & singing. dong with other ¢J¢tivities in 6erfflan. This has only
been possible due to the continuirwj support and commitment of Lisa Mullan, a bi9
thonk you to Lisa. Another topic that the children had greot fun vjtth vlas Math
which saw them recording their heights on our height chart, through out the
year to see how much thry had grown durirg their time at playgroup. They also
did the same with their feet & h<md prints. We were lucky enough to be given a
'Insect Lore" caterpillars to btrrterflies pack All the children h(￿ great fun

learning about rnet¢vnorphosis. They enjoyed feedTrwJ both the caterpiltars &
butterflies until we released the butterflies in the front 9orden.
We also took part in lots of ¢Ktivities a crafts to celebrate . Wire Night.
RemembrthKe F*. Hanukkah. thrishTrts. thinese Year. Australia W &
Diwali.
The staff are also continuirg in their professioMI developrnent. We have
tfftended virtrJ31 training courses ￿K1 forums over the year. Our moin focus has
been updating our knowledge and ￿derst(jndIry of child protection including
prevent all that c¢M invol
This year s¢M us replace four more of the windows on the building (only four
more to go!). We also bro￿h* 20 roller blinds for all the windows, as duriNJ the
summer the playgroup buildiThJ can become ￿bearabty hot.
Firnlly I would again like to give a big thank you to all the staff f rom the
committee ¢md parents for all their continuiNJ hard work and dedi¢Gfion & to
Alisia Daley and the outgoing committee for all their commitmeth 13nd hard work
over the last 12 montlts.
Julie Playgroup

AGM Election of Committee Members 2021/2022
Position
Name
Proposed
Julie Steward
Seconded
Chairperson
Vice-chairperson
Secretary
Treasurer
Alicia Daley
Juliette Heal
Scott Pyper
Alicia Daley
Cheryl Du Plessis
Alicia Daley
Julie Steward
Jo White
Sarah Murcutt
Kris Collict
Scott Pyper
Kris Collict
Bobbie Herring
Lisa Merwood-
Palmer
H&S Rep&
Maintenance
General Members
Alicia l)aley
Sarah Murcutt
S¢]mantha Stevens
Lisa Merwood-
Palmer
Emma King
Bobbie Herrin9
Olly Shakles
Aimee Shakles
Charlotte Wyatt
Jenny Youngs
Friends of
Greendown
Playgroup

Lydiard Park Academy, 6rGNJe P(rk Woy. Swindon. SN5 6HN
Tel 01793 882234
email: greendown@btconnect.com
Charity Number 1037713
Ofsted RegiStr(rtion number 507994
6reendown Playgroup AGM
Tuesday 9" Novembv 2021- 7pm.
Circulation: All staff colleag￿, pare￿$ arKI committee mernbers
Present In Per￿￿ a on Teams . See ¢fftached signiNJ in &1099ing on
records.
Agenda:
Welcome and sign off miThJtes frnm last ye¢w's AGM 2020.
No notes recorded.
Chairpersthn's Address - Alicia Daley
See attached report
See attached report
Manager's report - Julie Steward
See attached report
Nominations and Election of New Committee Members

Julie confirmed tI￿t all incumbent members of the committee have now
formal￿ resigned.
Election of txw committee
See attached sheet
Ary Other Business
Cheryl asked Julie if the Christmas Bazaar & Nativity Story would still 90
ahead in December & how these events would pan out.
Julie said that both events at the rnoment would go ahead as planned.
unless anythirg char9ed in as much as Government guidance on covid. She
explained that the Christmas BaZ￿r will be held in the pty9roup building
& the outside pl<ry areas, therefore all the doors will be open & this will
provide good ventilation. Julie also explained how the event is organized &
run. She said the f iThJl details on how the ￿￿tIvIty Story WTII run will be
made nearer the time & take in to account the local SIt￿tIon with covid
f igures. There is a high probobslity that all guests will be asked to wear a
face coverir9.
Thank you for Comi￿.
AGM concluded at 7.33pm

Charity ￿mber 1037713
AWAL GENERAL MEEfING
TUEsf)AY 9" NOVEMBER 2021
Arn￿A￿ SHEEr
NAME
SIGNATURE
¢LtsJ,' J
li, L)Ll@ I l L ¥4&f4L

Charity Mjmber 1037713
A￿AL GENERAL MEErTh
TUESDAY 9" NOVEMBER 2021
7:(X)PM
ArrENDANCE SHEEf VIA TEAMS
NAME
SIGNATURE
Esen Ruso
L(wra Elliott
011 & Aimee Shakles
Carrie Midwinter
Sam Greaves
Kelly & Seb Chiffers
Sinaed Moore
Concetta Barkham
Nadine Loder
Laura Pyper
Sandra Hod kitson
Kimberl Floberts