Trustees, Annual Report For the period From {start datel to end date Section A Reference and administration details 114TH STOKE-ON-TRENT AND NEWCASTLE- UNDER-LYME DIVISION 1ST TRENTHAM SCOUT GROUP Charity name Other names the charity is by Registered charrty numiv (if any} Illlllllllllll Charity's principal address Trentham Scout House, Churchill Avenue Trentham, Stoke on Trent Staffordshife Postcode Names of the charity trustees manaje the charity Trustee Name Office {rf any) Dales acted rf not for whole year Kevin Sutton Esther Harrison£loke Iwan Stec Sarah Turner Tmstee Trustee Truee Trustee 0510412022 1010312021 0110312021 Section B Structure: governance and management Description of the charity's trusts Type of goveming diument The Group's goveming documents are tho of the The S(x)ut Association. They consist of a Royal Charter, 1th in tum gives aulhority to the Bye of the Association and The Policy, Organisalior¢ and Rules of The Scout Association. le.g. trust deed, constituli(M) How the charity is consb"tuted The Group is a trust established under its rules which are common to all ScoLfls. (e.g. trust, associatson, company) Trustee sel&tion methods le.g. appointed by, dected by) The TTUStees are appointed in accordance with the Policy, Organisab'on and Rules of The Scout ASS(lation. 1 LT70C4J01 (3rd Dmber 2018)
Addrtional g)vemaTr issues (optional infomiat1i imjt ermitaJed as best pr1) You may choose to indude additional inlomation, sthere relevant, abouL The Group is manag1 by the Group Executive Committee, the memtHs of %thich are the 'Charity Trustees. of the ScoLrt Group vthich is an ed¢Jcational charity. As charity trustees they ale restKJn&ble for complying wlh legislation applicable to charities. This includes the registration, keen9 proper count$ and making retums to the Charity Commisston as apwopriate. Policies and protylures adopted ft)r. a) the induction and training of tTUStees,' b) Ituslee. consideration of major risks and the systems and procedures to manage them The committ consists of 3 indendent representatives, Chair, Treasurer and Secretary toJether 1 the Group Scout Leaders, individual section leaders (if opted to lake on the resp)n5ibtlityl and parent's representation and meets every 3 months. Memters of the Executive C(Knmittee (x)mplete 'Essential Infomiation for EKecutwe Committee. training wthin the first 5 months of joining the committee. This Group Executive Committee exists to SUPFX)rt the Group Scout Leader in tIng the iesponsibilities of the appoinlments and is resFxinsible for. The Maintenan of Group property", The raisi of tunds and the administration of Group finance." The insurance of per9)ns, property and 4uipmenl" Group public occasions,. Assisting in the recruitment of leayers and other adult SUPFXJrt,' Appointing any sub committees that may be required,. )inting Group Administrators and Advisors other than those are elecled. 2 LT700cll (3rd Decemtw 20181
Section B Structtjre. governance afld management Icontinuedl The Gr(KJp Ex6fUtive Committee has identified the major risks to Nthich they believe the Group is exposed, these have been revi&ed and systems have established to miligate against them. The main areas of concem that have been idenbfied are". Damage to the building. proFety and equipment. The Group )Uld request the use of buildings, ptopety and equipment from neightK)uring organisations such as the church, community centre and other Scout Grosjps. Similar reciprccal arrangements exist with these organisations. The Group has sufficient buildings and contents insurance in place to mitigate against permanent loss. Injury to leaders. helws, SUPFK)rters and members. The Group through the capitstion ls contributes to the Scout AslatIonS national accident insurance policy. Risk A&sessments are undertaken before all activities. Reduced income from fund raising. The Group is primarily reliant UFxJn income from SUriPtIOnS and fundraising. The gn)up does hold a rrve to ensure the continuity of ath"vities should there be a major reduction in income. The committ could raise the value of subscriptions to increase the income to the group on an gOIng basis, either temporarily or FErmanently. Reduction or loss of leaders. The group is totally reliant upon volUntrS to tun and administer the activities of the group. If there was a reduction in the number of leaders lo an unaCptab1e level in a particular section or the group as a Nthole then there V•r•uld have to be a contraction. con9)lidab"on or closure of a section. In the worst case scenario the COMEete closure of the Group. R&Yuction or lo&s of members. The Group provides activities for all young people aged 6 to 18. If there was a reducbon in memt*tship in a particular section or the group as whole then there yuld have lo a contraction, consolidation or closure of a sects¢M. In the )rst case ario the 0)mFete dosure of the Group. 3 LT70]1 (3rd Dlter 2018)
Section C Objectives and activities The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowng them to make a positive contribution to society. Summary of the obj&ts o the charity sel out in its governing d(Kument The Value5 of Scouting s Scouts are 9uided by Ihese values.. IntegiYty- We act with integrity", VE are honest, trusknrthy and loyal. Respeet. We have sdf.resp&t and respect for others. Care- We supF(Jrt others and take care of the in vthich live. Belief - We explore our faiths, teliefs and attitudes. Co•operation - We make a pos¢tive difference," V•E CO- operate others an(J make friend& The Scout Method Six)ub"ng takes pl¥e vthen young people. in partnership with adults, rk together based on the values of Scoubng and.. - enjoy bthat they are doing and have fun - take part in 1vitieS iFKIcM)rs and outdoors - leam by dng - share in spiritual reflection - lake resKX)nsibility and make choices - undertake new and challenging activities make and live by their Piomise. Summary of the main acttvtties in relation to these objects Ath'vib"es indude a wde tange of topics done on wEekday evenings wth addib.onal camps over the weekend now covid-19 restrictions twe lifted. This includes group camps, visits lo other organisations such as our local church and visits from other organisations such as the FKslice and bee keeping tiety. Addits"onal detw"Is of the objecttves and activities (optional infom)ation bul encouraged as best practi, You may choose to include further slments. where rdevant, atxyjt." Volunteer5 are the lifeblcK)d of the group. We maintain significant SUPFX)rt from our executive team and Beaver, Cubs and Scout leaders with additional ad-hoc support from parents and other helpers. . policy on grantmaking", . contribution made by volunttrrs., . tK)licy on investments. We pursue an aclive p)licy Nthen alying for grants to further improve our facilities and enable a wider range of activities to Our members. Public benefit statement The Group rn1$ the Charity Commission's public benefit cnteria under both the advancement of luCation and the advancement of atizenship or community development headin 4 LTT00001 (3rd December 2018}
Section D Achievements and performance Summary of the main achievements of the charity dijring the yea 2021 VBS a retum to nomial SCOLrting followng covid-19 restrictions. The group maintained a high level of memtErship desle restrictions on to face aclivies thiough the efforts of its volunteers. The group also ured a record level of grant funding ich wll be used to improve the group facilibes for future generab'ons. Seetion E Financial Review Brief statement of the charity's lIcY on reseNes Reserves Policy The Grjp'S Fdicy on reseNes is to hold sufftcienl reSoUrS to continue the charitable activities of the group should income and fundraising activities fall short_ The Group Executive committ considers that the group should hold a sum equivalent to 6 months running costs, circa £7.tNJo. The Group held reseeS of approximately £7,323 against this at year end. This is aEx)ve the level required for operating expenses and an ayditional reserve is heldin addition for emergenues. Quantify and explain any designations Details of any funds materially in deficit {circumstances plus steps to eliminate) Further financial review details {optional infonnation) You may choose to indude additional infom)ation, vthere relevant, ab)utr. . the charity's principal sources of funds (including any fundraisingl., The tharity's principal source of funds is subs paid by young peOe joining the grojjp. In addition the group undertakes fundraistng tivie$ through hire of the hall to local groups, intetnal nd sing and applying for available grants. 5 LT70tI)01 (3rd December 2018)
. hoN exwiditure has supported the key objectives of the charity" ExpeThYiture in 2021 allow a full provi&on of activilies despite ongoing covid restricts.ons and ensured the ongoing mainlentance and safety of our scouting facility. . investment policy and objectives", The Group not have sufficient funds lo invest in longer term investments. The Group has theiefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using only mainstream banks or building sccieties. Section F Other Optional Information Plans f( future peric%Js (details of any significant activities planned to achieve them} 2022 wlll see significant impn)vemenls to our building and f11¥ty, including a Clim.ng wall, improved campfire area, ubFlee garden and a renovated kitchen. This is in addition lo resurning camping acb"vities f(K all meMrS to provide a full scouting expefien Section G Declaration The trustees declare that they have aFvroved the trust. reFKYt aix)ve Signed on behalf of the charity's trustees Signature(s) Full namels) Kevin Sutton PosTrtion (eg Secretary, Chair) Treasurer 6 LT700001 {3rd Decernber 20181
Scnrtlneef's Report to the Trustees I feport on ihe accounts of 114" Trentham 0¢ GrP for ihe yeai erthd 31" December 2021 As Ihe GToup'slO1str's irustees yov are fesponsie for ihe preparatrf ol ihe accounEs.' you consJdèT that neilher the èudir nor iTrdependenl exarnin31ion requirements of the Chafliies Aci 2011 apply. It is my responsllxlity withoul (airying out an avdrt Of Independent examinat io scruilnise the accounts and io ieport io you. In aciordan£e with the direuions given In ihe Group'slClistTkn's constrlutwn. I have xrutinised the records and the accounts set 4)ul In the our8oin8slincorning sheet and the 8alance Sheet and retOFKiled ihese wilh the Current Acu)unL In rny opmion ihe accounts #re in accordanct wlth the record5 wodurtd to me and compty Tth the consiitutson. 90ne throLgh Ihe CurrenE Acr£)w)i arKI cxvreci The 16wdirxJ keepirrtj is so much betler Uqsi yew. Howew. Ihgrg art SWI a few thal crthj be m* Itme are attached Consklenrnj Ihe Issues. the group has Il¥s off thtr Accounts 518ned Name.. -.mis Brid8et Johnwn CPFA 9 Chapel Lane Kingsley holt sioke on Trent STIO 28G Date S" May 2022
Note> lof 114" Tientham Gmup 2022 A(¢ounis Tlw• ol f149 55 Ca I h•w r¥Jl smn the Acwl Ixrt • l•w KIB••fr w I wn wl (¥Jrthth1 I was unable irnts rMDVA1wJ l ¥w)l i• tt• i• • rn1 MMn• For Itar artl comple1en. Ihe authtor slKK•ld 5t The perty cash bool- and Teceipis AeceFPlS lor (tems pald for ihfough ihe Cuffeni banl acttyjni Sorted . In m¢yilhs Difeyr debts- è Isi The Oepoyi Accoufti
ItBMN¥me tivitV(Nts BadgeslNeckw5lUnifarm 81DCDHeLtian Code Comments Actual Itemllèm Cvmments I.SWt)Ad 1.350. 7.19& 311.1¢ 2.992.(X> 873.56 3MJD P-cap HQCkn& Eknk 921.00 P-E Trt £ s.9 &70 Gas GSLMBiManen Unitylnsuran¢e Imern8t&Wi )T Lease Genal P-lfvjr W6.27 47L28 21Q.80 P-milnt 5.n>7S 141.8E G.Grft•th4 G-Grtrt Te1¥tts TraiTrH SENtesWater GrougCamphJ121 P.Term P-Trakn P.Wat E 17.669.21 15. srpcalJl bTatrl P.G¢zJhw E 4315.Dl Total 19AUI.QB £ 8,2?3 Th149èknsh s6.?.(6 19.407.( £ 30.149.11 £ 7.232.39 E 24916ffj2 Dilferen 2934 7J23.52 127.65 79& Casb tsatStartD Tial&Abs• lre £ 25.905.33 9375. £ 20,315 QI SectlottA¢¢Ount5 Summary 8eav2rs Cu D.72 BaLJrKe £ s8,( 548 13 542. 28.% 526. É 19.407.r L547. L432.11 214.89 £ 36,79298 SertKm5pend notindutted b3Eantes 26138