:
e+| CHARITY COMMISSION {gees FOR ENGLAND AND WALES
Trustees’ Annual Report for the period
From 1* April 2024 To 31%! March 2025
Charity name: 3RD WASHINGTON (DONWELL) SCOUT GROUP
Charity registration number: 1037623
Objectives and Activities
| a | ||
|---|---|---|
| Summary ofthe purposes of | Para 1.17 | |
| the charity as set out in its | engage and support young people in their | |
| governing document | personal development, empowering them | |
| to make a positive contribution to society. | ||
| Summaryofthe main activities in relation to those |
para 1.47and , |
Bybeing in theScouts, adults andyoung people develop skills for life through |
| purposes for the public | participation in a programme, | |
| benefit, in particular, the | underpinned by our method, and | |
| activities, projects or services | delivered principally in Squirrel Dreys, | |
| identified in the accounts. | Beaver Colonies, Cub Packs, Scout | |
| Troops, Explorer Units and Scout | ||
| Networks. The function of all the other | ||
| adults within our movement is to support | ||
| the delivery and quality ofthose | ||
| programmes in each of our sections. | ||
| Statement confirming | Para 1.18 | The Group’s aim, in common with that of |
| whether the trustees have | the Scout Association, is the physical, | |
| had regard to the guidance | mental and spiritual development of | |
| issued by the Charity | young people. The group meets the | |
| Commission on public | Charity Commission’s public benefit | |
| benefit | criteria under both the advancement of | |
| education and the advancement of | ||
| citizenship orcommunity development | ||
| headings. |
Achievements and Performance
| a | ||||
|---|---|---|---|---|
| Summary ofthe main | We are an active and aspirational scout | |||
| achievements ofthe charity, | groupwho hold ourselves to the highest | |||
| identifying the difference the | ofstandards. Our activity offer is vast | |||
| charity’s work has made to : ; the circumstances of its |
p | ara 1.20 | and encapsulates inclusivity.We actively wis . . push our provision which includes our |
|
| beneficiaries and any | wider | meeting nights, sleepovers and camps, | ||
| benefits to society as | a | as well as personal growth for our adult | ||
| whole. | volunteers.We have maintained the | |||
| numbers ofyoung people and adult | ||||
| volunteers in the group with a Squirrel | ||||
| Drey in addition to Beavers, Cubs, Scouts | ||||
| and Explorer sections. | ||||
| The Group is constantly looking to grow | ||||
| anddevelop. |
Financial Review
| Review of the charity's | Para 1.21 | A review ofthe charity’s financial position |
|---|---|---|
| financial position at the end | at the end ofthe period was completed at | |
| of the period | the September 27th 2025 AGM. | |
| AGM minutes and Statement of Accounts | ||
| is included with this submission. | ||
| Statement explaining the | Para 1.22 | The Group’s policy on reserves is to hold |
| policy for holding reserves | sufficient resources to continue the | |
| stating why they are held | charitable activities ofthe group should | |
| income and fundraising activities fall | ||
| short. The trustees consider that the | ||
| group should hold a sum equivalent to 3 | ||
| months’ running costs, circa £7,500. | ||
| reserves | ||
| deficit | ||
| Explanation ofany | Para 1.23 | N/A |
| uncertainties about the | ||
| charity continuing as a going | ||
| concern |
: |
Structure, Governance and Management
| Structure, Governance and Management | Structure, Governance and Management | Structure, Governance and Management |
|---|---|---|
| ST trusts: |
||
| Type ofgoverning document | Para 1.25 | |
| The Policy, Organisation and Rules ofthe | ||
| Scout Association (POR). |
||
| How is the charity | Para 1.25 | The charity adopted the model |
| constituted? | constitution as set out in section 5.4 of | |
| the Policy, Organisation and Rules ofthe | ||
| Scout Association, with a Trustee Board | ||
| selected by the Group Scout Council. |
||
| Trustee selection methods | Para 1.25 | Trustee selection follows an open and |
| including details of any | active recruitment process led by the | |
| constitutional provisions e.g. | Scout Council. | |
| election to post or name of | Appointed Trustees are appointed by the | |
| any person or body entitled | Scout Council for an initial period ofno | |
| to appoint one or more | longer than three years. Further periods | |
| trustees | ofappointment may be agreed by the | |
| Scout Council. | ||
| Co-opted Trustees are appointed by the | ||
| Trustee Board for an initial period ofone | ||
| year, Further periods ofappointment may | ||
| be agreed by the Trustee Board, however | ||
| co-opted Trustees are encouraged to | ||
| move to being appointed trustees at the | ||
| next AGM. | ||
| Policies and procedures adopted forthe induction and |
°"* 1°" | |
| training of trustees | and the Chapter 16 Roles Table from the | |
| POR. | ||
| The charity’s organisational | The charity is organised following the | |
| structure and anywider | Para 1.54 | Scout Association POR chapter 5 with a |
| network with which the | Group Trustee Board responsible forthe | |
| charity works | governance ofthe charity and | |
| accountable to the Group Scout Council. | ||
| The group also works within the overall | ||
| UK Scout organisation. | ||
| Relationship with any related panes emma! |
N/A Jews MA |
|
| Reference and Administrative details | ||
| Charity’s principal address | 19 MEREVALE | CLOSE |
| WASHINGTON | ||
| NE373LP |
Names of the charity trustees who manage the charity
| Trustee name |
Office (ifany) | Dates acted ifnotfor whole year |
Name ofperson (or . body) entitledto appointtrustee (if an |
|
|---|---|---|---|---|
| Tracy | Group Fundraising Lead | Co-opted | 3Washington | |
| 1] | Margaret | 7" Nov-24 | Scout Trustee | |
| Wood | Board | |||
| 2 | Evie Tait | Under25 representative | Co-opted 7" Sep-23 |
|
| Board | ||||
| Matthew | Group Lead Volunteer | Appointed | ||
| 3] | Willcock | 1° Sept | Scout Council | |
| 2018 | ||||
| John | Group Trustee Board Chair | Appointed | 3" Washington | |
| 4 | Dunbar | 1° Sept | ||
| 2015 | ||||
| Stephen | Group Safeguarding Lead | Appointed | ||
| 5} | Harrison | 1° Sept | Scout Council | |
| 2014 | ||||
| Carl | Group Treasurer | Appointed | 3" Washington | |
| 6] | Hickman | 1°' Sept | Scout Council | |
| 2014 |
Corporate trustees — names of the directors at the date the report was approved TT PNA[Directorname SCS~*Y
Name of trustees holding title to property belonging to the charity
[Trusteename sss Dates acted ifnotforwholeyear | INA
| Funds held as custodian trustees on behalf of others | Funds held as custodian trustees on behalf of others |
|---|---|
| Description ofthe assets | N/A |
| held in this capacity | |
| Name and objects ofthe | N/A |
| charity on whose behalfthe | |
| assets are held and how this | |
| falls within the custodian | |
| charity’s objects | |
| Details of arrangements for | N/A |
| safe custody and | |
| segregation ofsuch assets | |
| fromthecharity'sownassets |
Declarations
The trustees declare that they have approved the trustees’ report
above.
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Signed on behalf of the charity’s oy
Signature(s) Q 2, A
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Full name(s) John Dunbar
Position (eg Secretary, Chair Chair, etc)
Date 12th November 2025
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Ps [oom
hp 6 [i/26
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Receipts
| Receipts | ||
|---|---|---|
| 31st March 2025 | 31st March 2024 | |
| Unrestricted | Unrestricted | |
| funds | funds | |
| £ | £ | |
| Donations, Legacies and Similar Income | ||
| Membership subscriptions | 19,237.00 | 17,882.00 |
| Less membership subscriptions paid | -5,593.50 | -6,237.00 |
| Net membership subscriptions retained | 13,643.50 | 11,645.00 |
| Donations (Amazon) | 0.00 | 18.41 |
| Donations (CAF Donate) | 107.80 | 117.60 |
| Donations (Easy Fundraising) | 0.00 | 20.52 |
| Gift aid | 4,498.35 | 4,142.96 |
| 18,249.65 | 15,944.49 | |
| Grants | ||
| The Scout Association | 0.00 | 500.00 |
| Sunderland City Council | 1,000.00 | 788.00 |
| 1,000.00 | 1,288.00 | |
| Fundraising (gross) | ||
| Other fundraising activities | 111.89 | 0.00 |
| 111.89 | 0.00 | |
| Activities | ||
| Camping | 4,215.00 | 13,830.45 |
| 4,215.00 | 13,830.45 | |
| Investment Income | ||
| Minibus use by approved groups | 3,799.82 | 4,715.63 |
| Bank Interest | 65.77 | 72.72 |
| 3,865.59 | 4,788.35 | |
| Total Receipts | 27,442.13 | 35,851.29 |
Payments
| 31st March 2025 | 31st March 2024 | |
|---|---|---|
| Unrestricted | Unrestricted | |
| funds | funds | |
| £ | £ | |
| Premises Costs | ||
| Church rent | 4,437.00 | 5,205.00 |
| School rent | 720.00 | 4,184.82 |
| Garage rent | 432.00 | 432.00 |
| 5,589.00 | 9,821.82 | |
| Activities | ||
| Youth programme & activities | 6,891.91 | 9,787.42 |
| Camping | 4,546.98 | 13,048.32 |
| Equipment repairs | 138.98 | 275.11 |
| 11,577.87 | 23,110.85 | |
| Administration Expenses | ||
| Group insurance | 345.90 | 492.28 |
| Leader training | 160.00 | 200.00 |
| Support fund | 15.00 | 306.00 |
| Bank charges | 180.00 | 180.00 |
| 700.90 | 1,178.28 | |
| Fundraising Expenses | ||
| Fundraising Expenses | 0.00 | 0.00 |
| 0.00 | 0.00 | |
| Minibus Expenses | ||
| Minibus running costs | 2,512.43 | 3,038.49 |
| Minibus insurance | 1,949.78 | 2,324.06 |
| 4,462.21 | 5,362.55 | |
| Purchase of Badges & Uniform | 1,325.25 | 1,403.11 |
| Purchase of Equipment | 130.76 | 1,314.28 |
| Total Payments | 23,785.99 | 42,190.89 |
| Net of Receipts | 3,656.14 | (6,339.60) |
Balance Sheet
3rd Washington Scout Group statement of assets and liabilities
| 31st March 2025 | 31st March 2024 | |
|---|---|---|
| Unrestricted | Unrestricted | |
| funds | funds | |
| £ | £ | |
| Cash Funds | ||
| Main account | 27,972.75 | 23,602.99 |
| Minibus account | 3,783.46 | 4,497.08 |
| 31,756.21 | 28,100.07 | |
| Non monetary assets for charity's own | ||
| use | ||
| Badge stock | 100.00 | 100.00 |
| Motor vehicles | 5,302.21 | 7,069.62 |
| Equipment | 11,000.00 | 11,000.00 |
| Trailer | 53.44 | 71.25 |
| 16,455.65 | 18,240.87 | |
| Liabilities | ||
| Net Assets | 48,211.86 | 46,340.94 |
The above account and accompanying statement of assets and liabilities were approved by the trustees on (Insert Date) and signed on their behalf by
Mr M. Willcock
Group Lead Volunteer
Independent examiner’s report to the trustees of 3rd Washington Scouts
I report to the trustees on my examination of the accounts of the 3rd Washington Scouts for the year ended 31st March 2025.
Responsibilities and basis of report
As the charity trustees of the 3rd Washington Scouts you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 3rd Washington Scouts accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the 3rd Washington Scouts as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: D Haugh
Name: David Haugh
Address: 79 Weymouth Drive, Houghton le Spring, DH4 7TQ
Date: 20/08/25