: 

## e+| CHARITY COMMISSION {gees FOR ENGLAND AND WALES 

## Trustees’ Annual Report for the period 

From 1* April 2024 To 31%! March 2025 

## Charity name: 3RD WASHINGTON (DONWELL) SCOUT GROUP 

Charity registration number: 1037623 

## Objectives and Activities 

|a|||
|---|---|---|
|Summary ofthe purposes of | Para 1.17||The purpose ofthe Scouts is to actively|
|the charity as set out in its||engage and support young people in their|
|governing document||personal development, empowering them|
|||to make a positive contribution to society.|
|Summaryofthe main<br>activities in relation to those|para 1.47and<br>,|Bybeing in theScouts, adults andyoung<br>people develop skills for life through|
|purposes for the public||participation in a programme,|
|benefit, in particular, the||underpinned by our method, and|
|activities, projects or services||delivered principally in Squirrel Dreys,|
|identified in the accounts.||Beaver Colonies, Cub Packs, Scout|
|||Troops, Explorer Units and Scout|
|||Networks. The function of all the other|
|||adults within our movement is to support|
|||the delivery and quality ofthose|
|||programmes in each of our sections.|
|Statement confirming|Para 1.18|The Group’s aim, in common with that of|
|whether the trustees have||the Scout Association, is the physical,|
|had regard to the guidance||mental and spiritual development of|
|issued by the Charity||young people. The group meets the|
|Commission on public||Charity Commission’s public benefit|
|benefit||criteria under both the advancement of|
|||education and the advancement of|
|||citizenship orcommunity development|
|||headings.|



## Achievements and Performance 

|a|||||
|---|---|---|---|---|
|Summary ofthe main||||We are an active and aspirational scout|
|achievements ofthe charity,||||groupwho hold ourselves to the highest|
|identifying the difference the||||ofstandards. Our activity offer is vast|
|charity’s work has made to<br>:<br>;<br>the circumstances of its||p|ara 1.20|and encapsulates inclusivity.We actively<br>wis<br>.<br>.<br>push our provision which includes our|
|beneficiaries and any|wider|||meeting nights, sleepovers and camps,|
|benefits to society as|a|||as well as personal growth for our adult|
|whole.||||volunteers.We have maintained the|
|||||numbers ofyoung people and adult|
|||||volunteers in the group with a Squirrel|
|||||Drey in addition to Beavers, Cubs, Scouts|
|||||and Explorer sections.|
|||||The Group is constantly looking to grow|
|||||anddevelop.|



## Financial Review 

|Review of the charity's|Para 1.21|A review ofthe charity’s financial position|
|---|---|---|
|financial position at the end||at the end ofthe period was completed at|
|of the period||the September 27th 2025 AGM.|
|||AGM minutes and Statement of Accounts|
|||is included with this submission.|
|Statement explaining the|Para 1.22|The Group’s policy on reserves is to hold|
|policy for holding reserves||sufficient resources to continue the|
|stating why they are held||charitable activities ofthe group should|
|||income and fundraising activities fall|
|||short. The trustees consider that the|
|||group should hold a sum equivalent to 3|
|||months’ running costs, circa £7,500.|
|reserves|||
|deficit|||
|Explanation ofany|Para 1.23|N/A|
|uncertainties about the|||
|charity continuing as a going|||
|concern|||



: | 

## Structure, Governance and Management 

|Structure, Governance and Management|Structure, Governance and Management|Structure, Governance and Management|
|---|---|---|
|ST<br>trusts:|||
|Type ofgoverning document | Para 1.25||Royal Charter granted 4January 1912.|
|||The Policy, Organisation and Rules ofthe|
|||Scout Association<br>(POR).|
|How is the charity|Para 1.25|The charity adopted the model|
|constituted?||constitution as set out in section 5.4 of|
|||the Policy, Organisation and Rules ofthe|
|||Scout Association, with a Trustee Board|
|||selected by<br>the Group Scout Council.|
|Trustee selection methods|Para 1.25|Trustee selection follows an open and|
|including details of any||active recruitment process led by the|
|constitutional provisions e.g.||Scout Council.|
|election to post or name of||Appointed Trustees are appointed by the|
|any person or body entitled||Scout Council for an initial period ofno|
|to appoint one or more||longer than three years. Further periods|
|trustees||ofappointment may be agreed by the|
|||Scout Council.|
|||Co-opted Trustees are appointed by the|
|||Trustee Board for an initial period ofone|
|||year, Further periods ofappointment may|
|||be agreed by the Trustee Board, however|
|||co-opted Trustees are encouraged to|
|||move to being appointed trustees at the|
|||next AGM.|
|Policies and procedures<br>adopted forthe induction and |°"* 1°"||All Trustees must complete learning as<br>specified in Rule 16.1.3.1(g), 16.2.3.1(g)|
|training of trustees||and the Chapter 16 Roles Table from the|
|||POR.|
|The charity’s organisational||The charity is organised following the|
|structure and anywider|Para 1.54|Scout Association POR chapter 5 with a|
|network with which the||Group Trustee Board responsible forthe|
|charity works||governance ofthe charity and|
|||accountable to the Group Scout Council.|
|||The group also works within the overall|
|||UK Scout organisation.|
|Relationship with any related<br>panes<br>emma!|N/A<br> Jews MA||
|Reference and Administrative details|||
|Charity’s principal address|19 MEREVALE|CLOSE|
||WASHINGTON||
||NE373LP||



Names of the charity trustees who manage the charity 

||Trustee<br>name|Office (ifany)|Dates acted<br>ifnotfor<br>whole year|Name ofperson (or<br>.<br>body) entitledto<br>appointtrustee (if<br>an|
|---|---|---|---|---|
||Tracy|Group Fundraising Lead|Co-opted|3Washington|
|1]|Margaret||7" Nov-24|Scout Trustee|
||Wood|||Board|
|2|Evie Tait||Under25 representative|Co-opted<br>7" Sep-23|3"Washington<br>Scout Trustee|
|||||Board|
||Matthew||Group Lead Volunteer|Appointed|3"Washington|
|3]|Willcock||1° Sept|Scout Council|
||||2018||
||John|Group Trustee Board Chair|Appointed|3" Washington|
|4||Dunbar||1° Sept|Scout Council|
||||2015||
||Stephen|| Group Safeguarding Lead|Appointed|3" Washington|
|5}|Harrison||1° Sept|Scout Council|
||||2014||
||Carl|Group Treasurer|Appointed|3" Washington|
|6]|Hickman||1°' Sept|Scout Council|
||||2014||



Corporate trustees — names of the directors at the date the report was approved TT PNA[Directorname SCS~*Y 

## Name of trustees holding title to property belonging to the charity 

[Trusteename sss Dates acted ifnotforwholeyear | INA 

|Funds held as custodian trustees on behalf of others|Funds held as custodian trustees on behalf of others|
|---|---|
|Description ofthe assets|N/A|
|held in this capacity||
|Name and objects ofthe|N/A|
|charity on whose behalfthe||
|assets are held and how this||
|falls within the custodian||
|charity’s objects||
|Details of arrangements for|N/A|
|safe custody and||
|segregation ofsuch assets||
|fromthecharity'sownassets||



## Declarations 

The trustees declare that they have approved the trustees’ report 

above. 


**----- Start of picture text -----**<br>
Signed on behalf of the charity’s oy<br>Signature(s) Q 2, A<br>**----- End of picture text -----**<br>


## Full name(s) John Dunbar 

## Position (eg Secretary, Chair Chair, etc) 

## Date 12th November 2025 


**----- Start of picture text -----**<br>
Ps [oom<br>hp 6 [i/26<br>**----- End of picture text -----**<br>


## **Receipts** 

|**Receipts**|||
|---|---|---|
||**31st March 2025**|**31st March 2024**|
||**Unrestricted**|**Unrestricted**|
||**funds**|**funds**|
||**£**|**£**|
|**Donations, Legacies and Similar Income**|||
|Membership subscriptions|19,237.00|17,882.00|
|Less membership subscriptions paid|-5,593.50|-6,237.00|
|Net membership subscriptions retained|13,643.50|11,645.00|
|Donations (Amazon)|0.00|18.41|
|Donations (CAF Donate)|107.80|117.60|
|Donations (Easy Fundraising)|0.00|20.52|
|Gift aid|4,498.35|4,142.96|
||**18,249.65**|**15,944.49**|
|**Grants**|||
|The Scout Association|0.00|500.00|
|Sunderland City Council|1,000.00|788.00|
||**1,000.00**|**1,288.00**|
|**Fundraising (gross)**|||
|Other fundraising activities|111.89|0.00|
||**111.89**|**0.00**|
|**Activities**|||
|Camping|4,215.00|13,830.45|
||**4,215.00**|**13,830.45**|
|**Investment Income**|||
|Minibus use by approved groups|3,799.82|4,715.63|
|Bank Interest|65.77|72.72|
||**3,865.59**|**4,788.35**|
|**Total Receipts**|**27,442.13**|**35,851.29**|



## **Payments** 

||**31st March 2025**|**31st March 2024**|
|---|---|---|
||**Unrestricted**|**Unrestricted**|
||**funds**|**funds**|
||**£**|**£**|
|**Premises Costs**|||
|Church rent|4,437.00|5,205.00|
|School rent|720.00|4,184.82|
|Garage rent|432.00|432.00|
||**5,589.00**|**9,821.82**|
|**Activities**|||
|Youth programme & activities|6,891.91|9,787.42|
|Camping|4,546.98|13,048.32|
|Equipment repairs|138.98|275.11|
||**11,577.87**|**23,110.85**|
|**Administration Expenses**|||
|Group insurance|345.90|492.28|
|Leader training|160.00|200.00|
|Support fund|15.00|306.00|
|Bank charges|180.00|180.00|
||**700.90**|**1,178.28**|
|**Fundraising Expenses**|||
|Fundraising Expenses|0.00|0.00|
||**0.00**|**0.00**|
|**Minibus Expenses**|||
|Minibus running costs|2,512.43|3,038.49|
|Minibus insurance|1,949.78|2,324.06|
||**4,462.21**|**5,362.55**|
|Purchase of Badges & Uniform|1,325.25|1,403.11|
|Purchase of Equipment|130.76|1,314.28|
|**Total Payments**|**23,785.99**|**42,190.89**|
|**Net of Receipts**|**3,656.14**|**(6,339.60)**|



## **Balance Sheet** 

3rd Washington Scout Group statement of assets and liabilities 

||**31st March 2025**|**31st March 2024**|
|---|---|---|
||**Unrestricted**|**Unrestricted**|
||**funds**|**funds**|
||**£**|**£**|
|**Cash Funds**|||
|Main account|27,972.75|23,602.99|
|Minibus account|3,783.46|4,497.08|
||**31,756.21**|**28,100.07**|
|**Non monetary assets for charity's own**|||
|**use**|||
|Badge stock|100.00|100.00|
|Motor vehicles|5,302.21|7,069.62|
|Equipment|11,000.00|11,000.00|
|Trailer|53.44|71.25|
||**16,455.65**|**18,240.87**|
|Liabilities|||
|**Net Assets**|**48,211.86**|**46,340.94**|



The above account and accompanying statement of assets and liabilities were approved by the trustees on _**(Insert Date)**_ and signed on their behalf by 

Mr M. Willcock 

Group Lead Volunteer 

## **Independent examiner’s report to the trustees of 3rd Washington Scouts** 

I report to the trustees on my examination of the accounts of the 3rd Washington Scouts for the year ended 31st March 2025. 

## **Responsibilities and basis of report** 

As the charity trustees of the 3rd Washington Scouts you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). 

I report in respect of my examination of the 3rd Washington Scouts accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner’s statement** 

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. accounting records were not kept in respect of the 3rd Washington Scouts as required by section 130 of the Act; or 

2. the accounts do not accord with those records. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

## Signed: D Haugh 

Name: David Haugh 

Address: 79 Weymouth Drive, Houghton le Spring, DH4 7TQ 

Date: 20/08/25