CHARITY COMMISSION FOR ENGLAND AND WALES
Trustees' Annual Report for the period
From 1[st ] April 2023 To 31[st ] March 2024
Charity name: 3RD WASHINGTON (DONWELL) SCOUT GROUP
Charity registration number: 1037623
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | The purpose of the Scouts is to actively engage and support young people in their personal development, empowering them to make a positive contribution to societv. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
By being in the Scouts, adults and young people develop skills for life through participation in a programme, underpinned by our method, and delivered principally in Squirrel Dreys, Beaver Colonies, Cub Packs, Scout Troops, Explorer Units and Scout Networks. The function of all the other adults within our movement is to support the delivery and quality of those programmes in each of our sections. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The Group's aim, in common with that of the Scout Association, is the physical, mental and spiritual development of young people. The group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development head in as. |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity's work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | We are an active and aspirational scout group who hold ourselves to the highest of standards. Our activity offer is vast and encapsulates inclusivity. We actively push our provision which includes our meeting nights, sleepovers and camps, as well as personal growth for our adult volunteers. We have maintained the numbers of young people and adult volunteers in the group with a Squirrel Drey in addition to Beavers, Cubs, Scouts and Explorer sections. The Group is constantly looking to grow and develop. |
Financial Review
| Review of the charity's financial position at the end of the period ~~erund~~ |
Para 1.21 ~~ee~~ |
A review of the charity's financial position at the end of the period was completed at the September 17th 2024 AGM. AGM minutes and Statement of Accounts is included with this submission. ~~months’runningcosts,circa£7,500.~~ |
|---|---|---|
| Statement explaining the policy for holding reserves stating why they are held ~~erund~~ |
Para 1.22 ~~ee~~ ~~eee~~ |
The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short. The trustees consider that the group should hold a sum equivalent to 3 ~~months’runningcosts,circa£7,500.~~ ~~eeeee~~ |
| Amount of reserves held ~~erund ~~ ~~ee~~ |
Para 1.22 ~~ee ~~ ~~ee~~ ~~eee~~ |
£28,100.07 ~~months’ running costs, circa £7,500.~~ ~~ee~~ ~~eeeee~~ |
| Reasons for holding zero reserves |
Para 1.22 ~~eee~~ |
N/A ~~ee eee~~ |
| Details of fund materially in deficit |
Para 1.24 | N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | N/A |
Structure, Governance and Management
| Description of charity's trusts: |
||
|---|---|---|
| Type of governing document | Para 1.25 | Royal Charter granted 4 January 1912. The Policy, Organisation and Rules of the Scout Association (POR). |
| How is the charity constituted? |
Para 1.25 | The charity adopted the model constitution as set out in section 5.4 of the Policy, Organisation and Rules of the Scout Association, with a Trustee Board selected bv the Group Scout Council. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Trustee selection follows an open and active recruitment process led by the Scout Council. Appointed Trustees are appointed by the Scout Council for an initial period of no longer than three years. Further periods of appointment may be agreed by the Scout Council. Co-opted Trustees are appointed by the Trustee Board for an initial period of one year. Further periods of appointment may be agreed by the Trustee Board, however co-opted Trustees are encouraged to move to being appointed trustees at the nextAGM. |
Reference and Administrative details
| Charity name | 3RD WASHINGTON (DONWELL) SCOUT GROUP |
|---|---|
| Other name the charity uses | N/A |
| Reqistered charity number | 1037623 |
| Charity's principal address | 19 MEREVALE CLOSE WASHINGTON NE37 3LP |
Names of the charity trustees who manage the charity
| Trustee name |
Office (if any) | Dates acted if not for whole year body) entitled to appoint trustee (if anv) Name of person (or |
|---|---|---|
| Tracy Margaret Wood |
Group Fundraising Lead | Co-opted 7thNov-24 anv) 3rdWashington Scout Trustee Board |
| Evie Tait 2 |
Under 25 representative | Co-opted 7thSep-23 3rdWashington Scout Trustee Board |
| Matthew 3Willcock |
Group Lead Volunteer | Appointed 1stSept 2018 3rdWashington Scout Council |
| John 4Dunbar |
Group Trustee Board Chair | Appointed 1 stSept 2015 3rdWashington Scout Council |
| Stephen 5Harrison |
Group Safeguarding Lead | Appointed 1stSept 2014 3rdWashington Scout Council |
| Carl 6Hickman |
Group Treasurer | Appointed 1stSept 2014 3rdWashington Scout Council |
Car orate trustees - names of the directors at the date the re roved Director name N/A ~~i~~ was =
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole ear N/A
Funds held as custodian trustees on behalf of others
| Description of the assets | N/A |
|---|---|
| held in this capacity | |
| Name and objects of the | N/A |
| charity on whose behalf the | |
| assets are held and how this | |
| falls within the custodian | |
| charity's objects | |
| Details of arrangements for | N/A |
| safe custody and | |
| segregation of such assets | |
| from the charity's own assets |
Declarations
The trustees declare that they have approved the trustees' report above.
----- Start of picture text -----
Signed on behalf of the ch
Signature(s)
I
Position (eg Secretary,
Chair, etc) I Chair
Date st September 2024
Full name(s)
I.J _ ____.I
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Receipts
| Receipts | ||
|---|---|---|
| 31st March 2024 | 31st March 2023 | |
| Unrestricted | Unrestricted | |
| funds | funds | |
| £ | £ | |
| Donations, Legacies and Similar Income | ||
| Membership subscriptions | 17,882.00 | 16,477.00 |
| Less membership subscriptions paid | -6,237.00 | -6,062.50 |
| Net membership subscriptions retained | 11,645.00 | 10,414.50 |
| Donations (Amazon) | 18.41 | 5.00 |
| Donations (CAF Donate) | 117.60 | 127.30 |
| Donations (Easy Fundraising) | 20.52 | 19.81 |
| Gift aid | 4,142.96 | 3,686.50 |
| 15,944.49 | 14,253.11 | |
| Grants | ||
| The Scout Association | 500.00 | 7,000.00 |
| Sunderland City Council | 788.00 | 0.00 |
| 1,288.00 | 7,000.00 | |
| Fundraising (gross) | ||
| Other fundraising activities | 0.00 | 0.00 |
| 0.00 | 0.00 | |
| Activities | ||
| Camping | 13,830.45 | 14,078.35 |
| 13,830.45 | 14,078.35 | |
| Investment Income | ||
| Minibus use by approved groups | 4,715.63 | 4,484.40 |
| Bank Interest | 72.72 | 51.18 |
| 4,788.35 | 4,535.58 | |
| Total Receipts | 35,851.29 | 39,867.04 |
Payments
| 31st March 2024 | 31st March 2023 | |
|---|---|---|
| Unrestricted | Unrestricted | |
| funds | funds | |
| £ | £ | |
| Premises Costs | ||
| Church rent | 5,205.00 | 2,909.50 |
| School rent | 4,184.82 | 2,990.92 |
| Garage rent | 432.00 | 432.00 |
| 9,821.82 | 6,332.42 | |
| Activities | ||
| Youth programme & activities | 9,787.42 | 7,533.03 |
| Camping | 13,048.32 | 14,153.35 |
| Equipment repairs | 275.11 | 102.95 |
| 23,110.85 | 21,789.33 | |
| Administration Expenses | ||
| Group insurance | 492.28 | 403.72 |
| Leader training | 200.00 | 400.00 |
| Support fund | 306.00 | 550.00 |
| Bank charges | 180.00 | 216.00 |
| 1,178.28 | 1,569.72 | |
| Fundraising Expenses | ||
| Fundraising Expenses | 0.00 | 0.00 |
| 0.00 | 0.00 | |
| Minibus Expenses | ||
| Minibus running costs | 3,038.49 | 1,755.41 |
| Minibus insurance | 2,324.06 | 2,409.70 |
| 5,362.55 | 4,165.11 | |
| Purchase of Badges & Uniform | 1,403.11 | 1,916.32 |
| Purchase of Equipment | 1,314.28 | 813.18 |
| Total Payments | 42,190.89 | 36,586.08 |
| Net of Receipts | (6,339.60) | 3,280.96 |
Balance Sheet
3rd Washington Scout Group statement of assets and liabilities
| 31st March 2024 | 31st March 2023 | |
|---|---|---|
| Unrestricted | Unrestricted | |
| funds | funds | |
| £ | £ | |
| Cash Funds | ||
| Main account | 23,602.99 | 29,244.82 |
| Minibus account | 4,497.08 | 5,194.85 |
| 28,100.07 | 34,439.67 | |
| Non monetary assets for charity's own | ||
| use | ||
| Badge stock | 100.00 | 100.00 |
| Motor vehicles | 7,069.62 | 9,426.16 |
| Equipment | 11,000.00 | 11,000.00 |
| Trailer | 71.25 | 95.00 |
| 18,240.87 | 20,621.16 | |
| Liabilities | ||
| Net Assets | 46,340.94 | 55,060.83 |
The above account and accompanying statement of assets and liabilities were approved by the trustees on 01[st] September 2024 and signed on their behalf by
Mr M. Willcock Group Lead Volunteer
Independent examiner’s report to the trustees of 3rd Washington Scouts
I report to the trustees on my examination of the accounts of the 3rd Washington Scouts for the year ended 31st March 2024.
Responsibilities and basis of report
As the charity trustees of the 3rd Washington Scouts you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 3rd Washington Scouts accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
-
accounting records were not kept in respect of the 3rd Washington Scouts as required by section 130 of the Act; or
-
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: D Haugh
Name: David Haugh
Address: 79 Weymouth Drive, Houghton le Spring, DH4 7TQ
Date: 15[th] November 2024