## CHARITY COMMISSION FOR ENGLAND AND WALES
## **Trustees' Annual Report for the period**
**From 1[st ] April 2023 To 31[st ] March 2024**
## **Charity name: 3RD WASHINGTON (DONWELL) SCOUT GROUP**
**Charity registration number: 1037623**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The purpose of the Scouts is to actively**
**engage and support young people in their**
**personal development, empowering them**
**to make a positive contribution to societv.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**By being in the Scouts, adults and young**
**people develop skills for life through**
**participation in a programme,**
**underpinned by our method, and**
**delivered principally in Squirrel Dreys,**
**Beaver Colonies, Cub Packs, Scout**
**Troops, Explorer Units and Scout**
**Networks. The function of all the other**
**adults within our movement is to support**
**the delivery and quality of those**
**programmes in each of our sections.**|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The Group's aim, in common with that of**
**the Scout Association, is the physical,**
**mental and spiritual development of**
**young people. The group meets the**
**Charity Commission's public benefit**
**criteria under both the advancement of**
**education and the advancement of**
**citizenship or community development**
**head in as.**|
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity's work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**We are an active and aspirational scout**
**group who hold ourselves to the highest**
**of standards. Our activity offer is vast**
**and encapsulates inclusivity. We actively**
**push our provision which includes our**
**meeting nights, sleepovers and camps,**
**as well as personal growth for our adult**
**volunteers. We have maintained the**
**numbers of young people and adult**
**volunteers in the group with a Squirrel**
**Drey in addition to Beavers, Cubs, Scouts**
**and Explorer sections.**
**The Group is constantly looking to grow**
**and develop.**|
## **Financial Review**
|Review of the charity's
financial position at the end
of the period
~~erund~~|Para 1.21
~~ee~~|**A review of the charity's financial position**
**at the end of the period was completed at**
**the September 17th 2024 AGM.**
**AGM minutes and Statement of Accounts**
**is included with this submission.**
~~months’runningcosts,circa£7,500.~~|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held
~~erund~~|Para 1.22
~~ee~~
~~eee~~|**The Group's policy on reserves is to hold**
**sufficient resources to continue the**
**charitable activities of the group should**
**income and fundraising activities fall**
**short. The trustees consider that the**
**group should hold a sum equivalent to 3**
~~months’runningcosts,circa£7,500.~~
~~eeeee~~|
|Amount of reserves held
~~erund ~~
~~ee~~|Para 1.22
~~ee ~~
~~ee~~
~~eee~~|**£28,100.07**
~~months’ running costs, circa £7,500.~~
~~ee~~
~~eeeee~~|
|Reasons for holding zero
reserves|Para 1.22
~~eee~~|**N/A**
~~ee eee~~|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**N/A**|
## **Structure, Governance and Management**
|Description of charity's
trusts:|||
|---|---|---|
|Type of governing document|Para 1.25|**Royal Charter granted 4 January 1912.**
**The Policy, Organisation and Rules of the**
**Scout Association (POR).**|
|How is the charity
constituted?|Para 1.25|**The charity adopted the model**
**constitution as set out in section 5.4 of**
**the Policy, Organisation and Rules of the**
**Scout Association, with a Trustee Board**
**selected bv the Group Scout Council.**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustee selection follows an open and**
**active recruitment process led by the**
**Scout Council.**
**Appointed Trustees are appointed by the**
**Scout Council for an initial period of no**
**longer than three years. Further periods**
**of appointment may be agreed by the**
**Scout Council.**
**Co-opted Trustees are appointed by the**
**Trustee Board for an initial period of one**
**year. Further periods of appointment may**
**be agreed by the Trustee Board, however**
**co-opted Trustees are encouraged to**
**move to being appointed trustees at the**
**nextAGM.**|
## **Reference and Administrative details**
|Charity name|3RD WASHINGTON (DONWELL) SCOUT GROUP|
|---|---|
|Other name the charity uses|N/A|
|Reqistered charity number|1037623|
|Charity's principal address|19 MEREVALE CLOSE
WASHINGTON
NE37 3LP|
**Names of the charity trustees who manage the charity**
|**Trustee**
**name**|**Office (if any)**|**Dates acted**
**if not for**
**whole year**
**body) entitled to**
**appoint trustee (if**
**anv)**
Name of person (or|
|---|---|---|
|Tracy
Margaret
Wood|Group Fundraising Lead|Co-opted
7thNov-24
**anv)**
3rdWashington
Scout Trustee
Board|
|Evie Tait
2|Under 25 representative|Co-opted
7thSep-23
3rdWashington
Scout Trustee
Board|
|Matthew
3Willcock|Group Lead Volunteer|Appointed
1stSept
2018
3rdWashington
Scout Council|
|John
4Dunbar|Group Trustee Board Chair|Appointed
**1 stSept**
2015
3rdWashington
Scout Council|
|Stephen
5Harrison|Group Safeguarding Lead|Appointed
1stSept
2014
3rdWashington
Scout Council|
|Carl
6Hickman|Group Treasurer|Appointed
1stSept
2014
3rdWashington
Scout Council|
Car orate trustees - names of the directors at the date the re roved **Director name N/A** ~~i~~ was =
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole ear N/A**
## **Funds held as custodian trustees on behalf of others**
|Description of the assets|N/A|
|---|---|
|held in this capacity||
|Name and objects of the|N/A|
|charity on whose behalf the||
|assets are held and how this||
|falls within the custodian||
|charity's objects||
|Details of arrangements for|N/A|
|safe custody and||
|segregation of such assets||
|from the charity's own assets||
## **Declarations**
**The trustees declare that they have approved the trustees' report above.**
**----- Start of picture text -----**
Signed on behalf of the ch
Signature(s)
I
Position (eg Secretary,
Chair, etc) I Chair
Date st September 2024
Full name(s)
I._J_ _______ ____.I
**----- End of picture text -----**
## **Receipts**
|**Receipts**|||
|---|---|---|
||**31st March 2024**|**31st March 2023**|
||**Unrestricted**|**Unrestricted**|
||**funds**|**funds**|
||**£**|**£**|
|**Donations, Legacies and Similar Income**|||
|Membership subscriptions|17,882.00|16,477.00|
|Less membership subscriptions paid|-6,237.00|-6,062.50|
|Net membership subscriptions retained|11,645.00|10,414.50|
|Donations (Amazon)|18.41|5.00|
|Donations (CAF Donate)|117.60|127.30|
|Donations (Easy Fundraising)|20.52|19.81|
|Gift aid|4,142.96|3,686.50|
||**15,944.49**|**14,253.11**|
|**Grants**|||
|The Scout Association|500.00|7,000.00|
|Sunderland City Council|788.00|0.00|
||**1,288.00**|**7,000.00**|
|**Fundraising (gross)**|||
|Other fundraising activities|0.00|0.00|
||**0.00**|**0.00**|
|**Activities**|||
|Camping|13,830.45|14,078.35|
||**13,830.45**|**14,078.35**|
|**Investment Income**|||
|Minibus use by approved groups|4,715.63|4,484.40|
|Bank Interest|72.72|51.18|
||**4,788.35**|**4,535.58**|
|**Total Receipts**|**35,851.29**|**39,867.04**|
## **Payments**
||**31st March 2024**|**31st March 2023**|
|---|---|---|
||**Unrestricted**|**Unrestricted**|
||**funds**|**funds**|
||**£**|**£**|
|**Premises Costs**|||
|Church rent|5,205.00|2,909.50|
|School rent|4,184.82|2,990.92|
|Garage rent|432.00|432.00|
||**9,821.82**|**6,332.42**|
|**Activities**|||
|Youth programme & activities|9,787.42|7,533.03|
|Camping|13,048.32|14,153.35|
|Equipment repairs|275.11|102.95|
||**23,110.85**|**21,789.33**|
|**Administration Expenses**|||
|Group insurance|492.28|403.72|
|Leader training|200.00|400.00|
|Support fund|306.00|550.00|
|Bank charges|180.00|216.00|
||**1,178.28**|**1,569.72**|
|**Fundraising Expenses**|||
|Fundraising Expenses|0.00|0.00|
||**0.00**|**0.00**|
|**Minibus Expenses**|||
|Minibus running costs|3,038.49|1,755.41|
|Minibus insurance|2,324.06|2,409.70|
||**5,362.55**|**4,165.11**|
|Purchase of Badges & Uniform|1,403.11|1,916.32|
|Purchase of Equipment|1,314.28|813.18|
|**Total Payments**|**42,190.89**|**36,586.08**|
|**Net of Receipts**|**(6,339.60)**|**3,280.96**|
## **Balance Sheet**
3rd Washington Scout Group statement of assets and liabilities
||**31st March 2024**|**31st March 2023**|
|---|---|---|
||**Unrestricted**|**Unrestricted**|
||**funds**|**funds**|
||**£**|**£**|
|**Cash Funds**|||
|Main account|23,602.99|29,244.82|
|Minibus account|4,497.08|5,194.85|
||**28,100.07**|**34,439.67**|
|**Non monetary assets for charity's own**|||
|**use**|||
|Badge stock|100.00|100.00|
|Motor vehicles|7,069.62|9,426.16|
|Equipment|11,000.00|11,000.00|
|Trailer|71.25|95.00|
||**18,240.87**|**20,621.16**|
|Liabilities|||
|**Net Assets**|**46,340.94**|**55,060.83**|
The above account and accompanying statement of assets and liabilities were approved by the trustees on 01[st] September 2024 and signed on their behalf by
Mr M. Willcock Group Lead Volunteer
## **Independent examiner’s report to the trustees of 3rd Washington Scouts**
I report to the trustees on my examination of the accounts of the 3rd Washington Scouts for the year ended 31st March 2024.
## **Responsibilities and basis of report**
As the charity trustees of the 3rd Washington Scouts you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the 3rd Washington Scouts accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the 3rd Washington Scouts as required by section 130 of the Act; or
2. the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
## Signed: D Haugh
Name: David Haugh
Address: 79 Weymouth Drive, Houghton le Spring, DH4 7TQ
Date: 15[th] November 2024