2021-08-31-accounts

Trustees' Annual Report for the period

Period start date Period end date Day Month Year Day Month Year From 01 09 2020 To 31 08 2021

Section A Reference and administration details

Charity name

3-2-5 Pre-School Playgroup

Other names charity is known by Registered charity number (if any) 1037061

Charity's principal address Burghclere Down Community Hall Berry Way Andover Postcode SP10 3RZ

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole **year **	Name of person (or body) entitled to appoint trustee (ifany)
	Candice Appleton	Chair
	Ginette Pope	Treasurer
	Gemma McGinty	Secretary
	Louise Proudfoot	Member
	LucyClapcott	Member
	JaceyJohnson	Member
	Alice Kew	Member

Names of the trustees for the charity, if any, (for example, any custodian trustees)

Name Dates acted if not for whole year

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Names and addresses of advisers (Optional information) Type of adviser Name Address

Name of chief executive or names of senior staff members (Optional information)

Rachael Woolley - Manager

Section B Structure, governance and management

Description of the charity’s trusts

Pre-School Learning Alliance Constitution Type of governing document

• (eg. trust deed, constitution)

Association How the charity is constituted

• (eg. trust, association, company)

Trustee selection methods

Elected from Membership

• (eg. appointed by, elected by)

Additional governance issues (Optional information)

You may choose to include additional information, where relevant, about:

• policies and procedures adopted for the induction and training of trustees;

Past/Current parent/carers of children that attend or have attended the Preschool are chosen first.

Volunteers from the local community considered should numbers require it.

The induction of trustees includes DBS checks and EY2 status confirmation prior to full access to meetings inclusive of children’s information and finances.

• the charity’s organisational structure and any wider network with which the charity works;

• relationship with any related parties;

• trustees’ consideration of major risks and the system and procedures to manage them.

Section C Objectives and activities

To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. Summary of the objects of the charity set out in its governing document

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Oversee the management of a charity funded pre-school providing sessional care for children aged 2 years 6 months to 5 years offering appropriate play and education. This is done via various methods of child-centred learning and in the moment activities.

The Trustees attend regular monthly Committee Meetings, alongside focused group meetings with members of the committee, the key activities undertaken in the 2020-2021academic year were to promote the Preschool as a safe and unique environment following COVID-19 and increase intake which was severely affected by the pandemic.

Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)

Seeking financial grant and fundraising was also a key focus, alongside recruitment of management and staff.

The Trustee’s followed the guidance from the Government, NHS, Services for Young Children and the Alliance in order to end the academic year positively with a healthy intake, steady funds and a very supportive and creative team of staff.

Additional details of objectives and activities (Optional information)

You may choose to include further statements, where relevant, about:

• policy on grantmaking;

• policy programme related investment;

• contribution made by volunteers.

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Section D Achievements and performance

Summary of the main achievements of the charity during the year

Supported the provision running 5 days a week inclusive of lunchtimes to deliver Early Years Foundation Stage (EYFS) to a high standard by continuing to improve the child led approach and natural world play. Recruitment: Recruit new Manager following safer recruitment processes with the support of Services for Young Children. Complete 6-month induction programme which included the review of development plans for new manager. Support and develop new and existing staff following the impact of COVID-19 and new management changes. Financial: Review financial projections in order to focus fundraising requirements. Move to one accountant for book-keeping and wages – recategorize accounts to make P&L clearer. Fundraising: Government Grant confirmed for Minimum Funding Guarantee. Government Grant confirmed for Additional Restrictions Support. TVBC Local Discretionary funding and Persimmons Community Champions grant confirmed. Amazon Smile and easy fundraising set up for raffles and other local fundraising events.

Policies and Procedures: Policies review and updates with new manager. DBS checks for committee and staff performed termly.

Training: Safeguarding course completed for DSO. Sign up to Noodle for staff training. Marketing: Digital Marketing plan created and managed via Committee, with Manager trained to take over going forward. Website updated to include gallery, FAQ and more relevant information. Prospectus for 2021 created. Posters updated and printed. New uniforms with new logo provided to staff. New uniforms for children advertised for purchase.

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Section D Achievements and erformance p

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Section E Financial review

Brief statement of the

charity’s policy on reserves

An amount of £23,000 has been set aside from unrestricted funds which is held in order to meet any unforeseen expenditure that may occur, for example to cover staff redundancies.

Details of any funds materially in deficit

None.

Further financial review details (Optional information)

The main source of preschool financing is government funding of free childcare for 3- and 4-year-olds. A much smaller proportion of funding comes from parent fees. During the covid pandemic many parents withheld their children from preschool (a trend observed nationally) and as such, these funding streams were considerable reduced. This year we were able to apply for grant monies to cover a portion of the shortfall, but we were also forced to transfer money from our savings account.

You may choose to include additional information, where relevant about:

• the charity’s principal sources of funds (including any fundraising);

• how expenditure has supported the key objectives of the charity;

• As we recover from the pandemic, and as a result of a targeted digital

• supported the key objectives marketing strategy, a rise in registered child numbers saw income from

• of the charity; funding and fees rise towards the end of the financial year. Additionally,

• • investment policy and we have begun to make use of online funding/payment platforms such as objectives including any Rocketfund, Amazon Smile and Paypal to fundraise more effectively. ethical investment policy adopted.

To better meet the objective of the preschool to provide a range of openended resources and opportunities for children to investigate movement, we organised a fundraiser to purchase a specific piece of play equipment, the Pikler Triangle. More targeted fundraising is planned for the future.

Section F Other optional information

Section G Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)

Full name(s) Candice Zoe Louise Appleton Position (eg Secretary, Chair, Chair etc) Date 16/11/2021

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Trustees. Annual Report for the period Period start (Èle Pen￿] end Ikle From 09 2020 To 31 2021 Section A Reference and administration details CIHrity name &2-5 Pre-school Play￿oup Other n￿e5 charity is kn(y•m by ReEistered charity n￿nber (if ary) 1037(b1 Charftys wlrtlpa a<klress BUrghcI￿e tknwn Communrty Hall Betry Way Anther Postcod? SP10 3RZ Names (rf the charity trustees manage the c￿rity Daes ￿ed I not for I￿oIe TDtstee name (Yfice11 ￿y) Chair of person {￿ IKxly} enilil ini tyustee ifan to CarMY1￿ AFpldc Ginette Pote Gemma McGinty LoJi%e ProLMJfoot Lucy C￿￿￿ott Jacey Johns( Aice Kew Treasurer (Tdary m￿nber Mwnber m￿nber Mwnber 10 11 12 13 14 15 16 17 18 19 20 Names of the trustees for the cPMrity, rf ￿y, (for exanyle, any custodian trustees) Name Dates xtsd rf nrt for ￿￿Cle ar

Names and adthesses of athlsers {OFional lrforniatlon) adviser Name A(klress Name of chief executive or names d senicr staff members (OF11￿￿ infomiation) Rachael w001￿Y - Mana￿T Section B Structure, overnance and mana ement DescriFAion of the clmrity's trLksts Pre-S£h￿l Leaming Alran￿ C(msts'tution Type of goveming d(￿M￿t H(AV Ihe charity is C(￿strtuled Associab'( Trustee sel￿tion mdhc Eled8I from MenErship Addltlonal govern￿Ce Issues Iokrtional Inf￿at1￿) PasVQJrrent par￿U￿re[S of thildfwl that atterKI or have attended the pr￿ch{X)I ale Chos￿ fi1sL Vdunteers fron Ihe lo￿1 ccnNnunty cOngd￿ed shoukJ numters require You may choose to indu acljrtional inf￿mation, where re￿Vant, ab(xJt policies and ￿CcedUreS aikipted for the induthon aThJ training d trustees., the charty's (K￿nisatIOnal struclure and any vA(r network with whth ttE charty The Indjcbon of truas indudes DBS chErks and EY2 status c0nfirtnat1￿ to full acc&s to tn&b"ngs indusNe of thilthen's Inf(Jmation and financ&. relationship with any reL8ted trust*s' consKf￿aI1C￿ c major risks and the system and wocethres to manage them. Section C Ob ectives and activities To ￿hance the d￿e10Ffflen1 and 8Jucatson cl chikdren imarily uThJer statutory sch￿1 age by ￿C￿ragIng parents to understand and for the rEe(È d th￿[ chilitrffl throu￿ community groups. Summary crf the ofy.ects ofthe charity set out in its g¢)verring dOc￿nert

ov￿See the Mana￿rnent of a charrty fund8J FKe-school FKOVHJing sessional Caref￿ chikjren ased 2 y&rs 6 months to 5 years off￿ing aptKq)riae rlay and edjcation. This Is th)ne VB var￿uS methods chil&cwtr8I leaming and in the moynent actNities. The Trustees atteThJ r8Jular monthly Commttee Mtsngs, alcngs foajsed goup mtirMJs vnth members ￿ the ccThmittee, the key ad]V￿e5 undaken in 2011-2021 a{2d￿niC y￿[ wwe to the Fyesthod as a safe and unique enwronment fdlowing COVID_19 and Increase ￿take which was s￿erety al[￿ted by the pan(mic S￿nMary ( the main activities Lmdertaken for the puIYic berfit in relatiC￿ to tr￿se objects lindude within The Trustee's follow8J the ￿KIance frc(n the G(vernM￿t, NHS, this section the stat￿1¥Y seNIc￿ for Y(xJng Chiklren and the Aliance in orderto end the dedaration that trustees have acathmic year posbvety wrth a heatthy intake, gealty funds and a very had regard to the gUIda￿e SUPFrt)rtNe and crealNe team of staff. issued by the Charity CcThmission ￿ putlic lnefiti Sethjng financial ￿ant and funthaEirMJ was aiso a key focu& alongsKJe r￿[UlIMent d managanent and staff. Additional details ￿ objectives and activilies I001￿al infornmtion) You may choose to Ind￿e furth￿ statetrEnts, wh￿e rdevant, aboul pdicy on grantmaking., pdicy progamtrE Idat8 inV&m￿t. C￿trIbUtion ma( by vdunt*rs.

Section D Achievements and perfomiance S￿nMary ofthe main achievements d the charity during the ye &sworted the pr￿lson running 5 days a week inclusNe of lunchtimes to (liver Early Years Foundation (EYFS) to a high andard try continuing to im[K￿e the chikJ18J appr(Hch natural wortd tAay. RecruitnEnt'. Recruit new Many folloNwng safer recturtrnent processes wrth the supwrt of s￿￿ces fcf Young Children. CcThplete 6-month induction ogiatnme which indUd￿j the review d dcvelotxnent ￿anS for new manager. &JFPOrt and dEvelop nav and existiThJ staff fdkwing the impact of com tk19 aThJ new Manag￿Ent changes Financia- REvie+V financial proJ￿ti￿S in ¢I￿r to focus fundrasing reojirements. M(p4e to (￿e accountant f(r 1x)ok-k￿plng and wages - [￿te￿)lIze accounts to make P&L C￿ar￿. FundraEing". G￿ernrn￿t Grant c(nfitrned for Minimum Funthng Guarantee. G￿eMrnent Grani ccnfinned for Attjrtional Restri(lions &JpFK)rt. TrBC Local ￿￿rai0nary funding a￿fj p￿sImm￿S Community Champions gant confimi8J. Amazon Smile and ￿sY funth&sng set up f(￿ raffi￿ and Oth￿ locai turNJrasing e4ents. Policies and Prtxethres" Policies rerfie•V and upthtes new manag DBS checks for cotr¥nrtlee and staff t￿rf{￿med termly. Training- Saf￿ardIng c(￿r5e ccThpleted for DSO. &gn up to Noode for siaff traning. MarketiThJ'. Durtai Markding plan (T￿ted and managed via Q)mmrtteq with Mana￿[train￿l to take over going fotward. Webste up￿ted to include gdlery, FAQ atvj more reSevant informati(￿. Prostectus for ￿21 created Pogus utxjated and ryinted Nav uniforms wrth new logo prowthd to staff. N&w uniforms ch1kJr￿ athl￿tL￿ed for purchase.

Section E Financial review An arno￿1 d £T3,OLL) has b￿n sd aside from unrestricted fiJn(È which is hekj in ¢J¢r to rrEet any unf￿￿e￿ extendture that may ocajr, for examp￿ to COV￿ staff r8Jundana&. Brief statemert crf the tharity's policy on reserves Detsils of any funds materialty in defiat None. Further financial reviewdetails (Optional i rlorniation) The main source of weschod financing is 9)vernment funding of free chikl(3re f(￿ 3- and £iyear-okJs. A muth smallw tK(yortion of funding c(xnes fr(xn tHrent fees. tXJnrNJ the COVKJ pand￿niC tnany paients wrthheld their chikjren from preschod (a trend observed na￿(￿ally) and as ￿Ch, these funding streams were c(nSKderable r8Juc8J. This year we were atle to [(￿ granl mC￿leS to CQ4er a pcrtion of the sh￿tfall, we were also forced to transtei rnOn￿ fr(An our ￿VingS account. yc￿ may choose to include athditional Infumat￿n. where relevant atx)ut- the chanty's FfflnatBI swices of funds (including any f urKlraising)- expendrtuie has supp(Kled the key obJedNes ofthe charty; investment FK)licy arKJ ot¥￿INeS Includng any ethical irNestrnent pdicy aik)pted As we recov￿ from the parhjem￿, and as a r&utt of a tar￿ted dNJrtal mark&ng arategy, a nse in ieJElwed chikj numters saw Income from furKling and fe￿ rise towariÈ the ofthe financial year. Pddti{￿a[ty. we have begjn to make use of online fund1ntyp3ym￿t Fjatforms such as Ro(keffund, Amazon &nile armj Paypd to fundraise more effectNety. To better m￿1 the d)iedwe of the preschool to ryovrde a ran￿ of (yen- daj r&oUr￿S and q)FQrtunrties for chiklren to InveSt￿Jate mcvem￿t, we Organtsed a funthaEer to wrchase a sp￿￿1C pEce (rf play 8]uipment, the Pikler Triangle. M￿e ta[￿ted fuThJraEirvJ is pLinned for Ihe future. Section F Other o tional information Section G Declaration The trustees declare that they have approved the trustees, report a￿Ve. Siwed on behalf c the charty's trustees &waturels) F￿1 nane(s) CaThJ￿e z￿ Louise PptAd Posltion leg Secretary, Chair, Chair etc) 1611112￿1

CHARITY COMMISSION FOR ENGLAND AND WALES 1037061 Recelpts and payments accounts CC16a For th• P•fl(•d To 01iW2ff20 3111)m1 Section A Receipts and payments Unr••trlct•d R•8trlctod nd• Endowm•nl Total funds A1 R•ceS 415 18 16 11 11 Furtsi AR) 410 7Yii• {sa• tabh). Sub (otai 10J41 87.761 741 4IS6 1439 788 Sub tot•1 1M.1 100.YI• Sub total 100.184 1110 SSI 22.760 n,006 47.114

Section B Statement of assets and liabilities at the end of the period Unmtrlcl•d R•strfctod funds nds Endownwnt funds io D￿r•#t£ Categorias Dgtsils 81 Cash funds 47 71 Total cash fiinds 47.124 Urff•8trl¢t¢d R•strlct•d End¢>wm•nt fund¥ funds funds Oetails Fund tOf¥thkh Cumnt valu• Detai15 Fundlo Twhlth Details F6rK4rvJ du• Dotalls B5 Liabllltles Pfknt Name Oate of roval ' IIVÈ71 & fop loll

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of 3-2-5 Pre-School Playgroup On accounts for the year 31 August 2021 Charity no 1037061 ended (if any) Set out on pages (remember to include the page numbers of additional sheets)

• I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 / 08 / 2021 .

• Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

• accounting records were not kept in accordance with section 130 of the Act or

• the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 02/11/2021 Signed: Name: Mark Wall Relevant professional FCPA qualification(s) or body (if any): Address: M W Accounting Ltd Unit 5 Basepoint Business Centre, Caxton Close Andover, SP10 3FG

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .