## **Trustees' Annual Report for the period** Period start date Period end date Day Month Year Day Month Year **From** 01 09 2020 **To** 31 08 2021 ## Section A Reference and administration details **Charity name** 3-2-5 Pre-School Playgroup **Other names charity is known by Registered charity number (if any)** 1037061 **Charity's principal address** Burghclere Down Community Hall Berry Way Andover **Postcode SP10 3RZ** ## **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Candice Appleton|Chair||| ||Ginette Pope|Treasurer||| ||Gemma McGinty|Secretary||| ||Louise Proudfoot|Member||| ||LucyClapcott|Member||| ||JaceyJohnson|Member||| ||Alice Kew|Member||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** **TAR** March **2012** 1 **Names and addresses of advisers (Optional information) Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** Rachael Woolley - Manager ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Pre-School Learning Alliance Constitution Type of governing document - (eg. trust deed, constitution) Association How the charity is constituted - (eg. trust, association, company) Trustee selection methods Elected from Membership - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; Past/Current parent/carers of children that attend or have attended the Preschool are chosen first. Volunteers from the local community considered should numbers require it. The induction of trustees includes DBS checks and EY2 status confirmation prior to full access to meetings inclusive of children’s information and finances. - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** To enhance the development and education of children primarily under statutory school age by encouraging parents to understand and provide for the needs of their children through community groups. **Summary of the objects of the charity set out in its governing document** **TAR** March **2012** 2 Oversee the management of a charity funded pre-school providing sessional care for children aged 2 years 6 months to 5 years offering appropriate play and education. This is done via various methods of child-centred learning and in the moment activities. The Trustees attend regular monthly Committee Meetings, alongside focused group meetings with members of the committee, the key activities undertaken in the 2020-2021academic year were to promote the Preschool as a safe and unique environment following COVID-19 and increase intake which was severely affected by the pandemic. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** Seeking financial grant and fundraising was also a key focus, alongside recruitment of management and staff. The Trustee’s followed the guidance from the Government, NHS, Services for Young Children and the Alliance in order to end the academic year positively with a healthy intake, steady funds and a very supportive and creative team of staff. ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. **TAR** March **2012** 3 Section D Achievements and performance ## **Summary of the main achievements of the charity during the year** Supported the provision running 5 days a week inclusive of lunchtimes to deliver Early Years Foundation Stage (EYFS) to a high standard by continuing to improve the child led approach and natural world play. Recruitment: Recruit new Manager following safer recruitment processes with the support of Services for Young Children. Complete 6-month induction programme which included the review of development plans for new manager. Support and develop new and existing staff following the impact of COVID-19 and new management changes. Financial: Review financial projections in order to focus fundraising requirements. Move to one accountant for book-keeping and wages – recategorize accounts to make P&L clearer. Fundraising: Government Grant confirmed for Minimum Funding Guarantee. Government Grant confirmed for Additional Restrictions Support. TVBC Local Discretionary funding and Persimmons Community Champions grant confirmed. Amazon Smile and easy fundraising set up for raffles and other local fundraising events. Policies and Procedures: Policies review and updates with new manager. DBS checks for committee and staff performed termly. Training: Safeguarding course completed for DSO. Sign up to Noodle for staff training. Marketing: Digital Marketing plan created and managed via Committee, with Manager trained to take over going forward. Website updated to include gallery, FAQ and more relevant information. Prospectus for 2021 created. Posters updated and printed. New uniforms with new logo provided to staff. New uniforms for children advertised for purchase. **TAR** March **2012** 4 Section D Achievements and erformance p **TAR** March **2012** 5 ## **Section E Financial review** **Brief statement of the** **charity’s policy on reserves** An amount of £23,000 has been set aside from unrestricted funds which is held in order to meet any unforeseen expenditure that may occur, for example to cover staff redundancies. **Details of any funds materially in deficit** None. ## **Further financial review details (Optional information)** The main source of preschool financing is government funding of free childcare for 3- and 4-year-olds. A much smaller proportion of funding comes from parent fees. During the covid pandemic many parents withheld their children from preschool (a trend observed nationally) and as such, these funding streams were considerable reduced. This year we were able to apply for grant monies to cover a portion of the shortfall, but we were also forced to transfer money from our savings account. You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - As we recover from the pandemic, and as a result of a targeted digital - supported the key objectives marketing strategy, a rise in registered child numbers saw income from - of the charity; funding and fees rise towards the end of the financial year. Additionally, - • investment policy and we have begun to make use of online funding/payment platforms such as objectives including any Rocketfund, Amazon Smile and Paypal to fundraise more effectively. ethical investment policy adopted. To better meet the objective of the preschool to provide a range of openended resources and opportunities for children to investigate movement, we organised a fundraiser to purchase a specific piece of play equipment, the Pikler Triangle. More targeted fundraising is planned for the future. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** ## **Signature(s)** **Full name(s)** Candice Zoe Louise Appleton **Position (eg Secretary, Chair,** Chair **etc) Date** 16/11/2021 **TAR** March **2012** 6 Trustees. Annual Report for the period Period start (Èle Pen￿] end Ikle From 09 2020 To 31 2021 Section A Reference and administration details CIHrity name &2-5 Pre-school Play￿oup Other n￿e5 charity is kn(y•m by ReEistered charity n￿nber (if ary) 1037(b1 Charftys wlrtlpa awm•nt fund¥ funds funds Oetails Fund tOf¥thkh Cumnt valu• Detai15 Fundlo Twhlth Details F6rK4rvJ du• Dotalls B5 Liabllltles Pfknt Name Oate of roval ' IIVÈ71 & fop loll **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** 3-2-5 Pre-School Playgroup **On accounts for the year** 31 August 2021 **Charity no** 1037061 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) - I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31 / 08 / 2021** . - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. **Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 02/11/2021 **Signed: Name:** Mark Wall **Relevant professional** FCPA **qualification(s) or body (if any): Address:** M W Accounting Ltd Unit 5 Basepoint Business Centre, Caxton Close Andover, SP10 3FG **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** .