Report of audit for Haymans Green Ladies Club
All documents, records, receipts, bank statements, cheque books, deposit books and petty cash books were presented for audit.
Income
All deposit slips were reconciled with the corresponding bank statement number.
Payments for club subscriptions, charity, fundraising draw, donations and payments for outings, trips and socials events were all recorded on the monthly record sheet, which itemised cheque and cash payments.
Expenditure
Cheque stubs have the statement number written on that they have been reconciled on. Cheques issued to charities are accompanied by a letter requesting a receipt or letter of acknowledgement. These are with the relevant monthly record sheet with the bank statement that they have been reconciled on.
Petty cash payments are recorded in books and signed by recipient with till receipts/invoices attached.
Risk
All cheques are required to be signed by two of the four cheque signatories that are held on the bank mandate. This is also complying with the club’s financial procedures document.
Signed : …………J Flood………… Signed : ……Y Holden………….
| Haymans Green Womens Club | No (if any) | ||
|---|---|---|---|
| 1036926 | |||
| Receipts and payments accounts | CC16a | ||
| 1.3.22 Period start date For the period from |
28.2.23 Period end date To |
| Section A Receipts and payments | Section A Receipts and payments | |||||
|---|---|---|---|---|---|---|
| A1 Receipts | Unrestricted funds to the nearest £ 7,313 80 2,526 18,523 - - - - 28,442 - - - 28,442 3,250 1,530 315 20,974 241 428 2,862 127 - 29,727 - - - 29,727 - 1,285 - 10,990 9,705 |
Restricted funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - |
Total funds to the nearest £ 7,313 80 2,526 18,523 - - - - 28,442 - - - 28,442 3,250 1,530 315 20,974 241 428 2,862 127 - 29,727 - - - 29,727 - 1,285 |
Last year to the nearest £ |
|
| Subscriptions | 7,313 | - | ||||
| Donations | 80 | - | ||||
| Charity | 2,526 | - | ||||
| Social events/trips/outings | 18,523 | - | ||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| - | - | |||||
| Sub total(Gross income for AR) |
28,442 | - | ||||
| A2 Asset and investment sales, (see table). |
||||||
| - | ||||||
| - | - | |||||
| Sub total | - | - | ||||
| Total receipts A3 Payments |
||||||
| - | ||||||
Rent |
3,250 | - | ||||
| speakers | 1,530 | - | ||||
| Prizes | 315 | - | ||||
| Social events/trips/outings | 20,974 | - | ||||
| Canteen | 241 | - | ||||
| Gifts/cards/flowers | 428 | - | ||||
| Charity | 2,862 | - | ||||
| Stationery | 127 | - | ||||
| - | - | |||||
| **Sub total ** | 29,727 | - | ||||
| A4 Asset and investment purchases (see table) |
||||||
| , | - | |||||
| - | ||||||
| **Sub total ** | - | - | ||||
| Total payments Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end |
||||||
| - | ||||||
| - 1,285 | - | - | - 1,285 |
- | ||
| - | - | - | - | - | ||
| 10,990 | - | - | 10,990 | - | ||
| 9,705 | - | - | 9,705 | - |
CCXX R1 accounts (SS)
14/03/2024
1
| Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | Section B Statement of assets and liabilities at the end of the period | |
|---|---|---|---|
| Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B3 Investment assets B2 Other monetary assets B4 Assets retained for the charity’s own use B1 Cash funds |
Details Details Details Total cash funds (agree balances with receipts and payments account(s)) Details Details Signature |
Unrestricted funds Restricted funds to nearest £ to nearest £ 9,705 - - - - - 9,705 - OK OK Unrestricted funds Restricted funds to nearest £ to nearest £ - - - - - - - - - - - - Fund to which asset belongs Cost (optional) - - - - - Fund to which asset belongs Cost (optional) - - - - - - - - - Fund to which liability relates Amount due (optional) - - - - - Print Name Jflood Y Holden |
Endowment funds to nearest £ |
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| Endowment funds to nearest £ |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| Jflood | Apr-23 | ||
| Y Holden | Apr-23 |
CCXX R2 accounts (SS)
14/03/2024
2
Trustees' Annual Report for the period
Period start date Period end date
| From | Day 01 |
Day 01 |
Month 03 |
Month 03 |
Year | Year | 2022 |
2022 |
To | To | Day |
28 | Month | 02 |
Year | 2023 | 2023 | |||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Section A Reference and administration details
| Charity name Other names charity is known by Registered charity number (if any) Charity's principal address |
Haymans Green Women's Club |
Haymans Green Women's Club |
Haymans Green Women's Club |
Haymans Green Women's Club |
Haymans Green Women's Club |
Haymans Green Women's Club |
|---|---|---|---|---|---|---|
| Minerva Group | ||||||
| 1036926 | ||||||
| 7 Lisleholme Clo | se | |||||
| West Derby | ||||||
~~Lil~~ |
||||||
| Po | stcode ~~verpoo~~ |
L12 8RY | ||||
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Trustee name | Trustee name | Office (if any) | Office (if any) | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|---|---|---|---|
| Barbara Kerr | Trustee/founder | |||||||
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year
TAR
March 2012
1
Names and addresses of advisers (Optional information)
Type of adviser Name Address
Name of chief executive or names of senior staff members (Optional information)
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted In association with Minerva Group (eg. trust, association, company) Trustee selection methods Through Hayman's Green Women;s Club Committee and ratified (eg. appointed by, elected by) by members
Additional governance issues (Optional information)
You may choose to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
Identified to look at the impact of only having one club account instead of separate Social account
-
the charity’s organisational structure and any wider network with which the charity works;
-
relationship with any related parties;
-
trustees’ consideration of major risks and the system and procedures to manage them.
Section C Objectives and activities
Summary of the objects of the charity set out in its governing document
To promote for the benefit of the women of West Derby and surrounding area the provision of facilities for recreation, leisure facilities, informal education and to identify, liaise and contribute to local charities.
TAR
March 2012
2
Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)
At yearly AGM the members vote on the charities they wish to raise money for and then formal handover of monies are made each year. this year was Acorn Farm
Additional details of objectives and activities (Optional information)
You may choose to include further statements, where relevant, about:
-
policy on grantmaking;
-
policy programme related investment;
-
contribution made by volunteers.
In year additional charities chosen by members to donate to Volunteers conduct social activities for the benefit of the ladies from Haymans Green Women's Club Underpin our informal education programme by inviting speakers on various topics. Film afternoons, are undertaken and the group engage in general discussions Trips and holidays are organised other charities are invited to speak and donations are made
TAR
March 2012
3
Section D Achievements and performance
Summary of the main achievements of the charity during the year
Donated to Acorn Farm Donated to Minerva Group charities Arranged quiz afternoons Conducted Bingo and other interactive games for members Held regular keep fit exercise sessions Birthdays are celebrated
TAR
March 2012
4
Section E Financial review
Brief statement of the charity’s policy on reserves
To maintain a 6 month contingency reserve for rent and running costs
Details of any funds materially in deficit
Further financial review details (Optional information)
You may choose to include additional information, where relevant about:
-
the charity’s principal sources of funds (including any fundraising);
-
how expenditure has supported the key objectives of the charity;
-
investment policy and objectives including any ethical investment policy adopted.
Section F Other optional information
During COVID the Chair and Treasurer made a decision in conjunction with Barclays Bank to consolidate all the club accounts into one. As a result this increased our main account at times considerably well above our running and charity funds, as they included payments for holidays, day trips and socials etc. steps are being taken to review if a separate social account is requiredf
Section G Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Y Holden Full name(s) Yvonne Holden Position (eg Secretary, Chair, Chair etc) Date 10/2/2024
TAR
March 2012
5