**Report of audit for Haymans Green Ladies Club**
All documents, records, receipts, bank statements, cheque books, deposit books and petty cash books were presented for audit.
## **Income**
All deposit slips were reconciled with the corresponding bank statement number.
Payments for club subscriptions, charity, fundraising draw, donations and payments for outings, trips and socials events were all recorded on the monthly record sheet, which itemised cheque and cash payments.
## **Expenditure**
Cheque stubs have the statement number written on that they have been reconciled on. Cheques issued to charities are accompanied by a letter requesting a receipt or letter of acknowledgement. These are with the relevant monthly record sheet with the bank statement that they have been reconciled on.
Petty cash payments are recorded in books and signed by recipient with till receipts/invoices attached.
## **Risk**
All cheques are required to be signed by two of the four cheque signatories that are held on the bank mandate. This is also complying with the club’s financial procedures document.
Signed : …………J Flood………… Signed : ……Y Holden………….
|**Haymans Green Womens Club**|**No (if any)**|||
|---|---|---|---|
|**1036926**||||
|**Receipts and payments accounts**|||**CC16a**|
|1.3.22
Period start date
**For the period**
**from**|28.2.23
Period end date
**To**|||
|**Section A Receipts and payments**|**Section A Receipts and payments**||||||
|---|---|---|---|---|---|---|
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest £**
**7,313**
**80**
**2,526**
**18,523**
**-**
**-**
**-**
**-**
**28,442**
**-**
**-**
**-**
**28,442**
**3,250**
**1,530**
**315**
**20,974**
**241**
**428**
**2,862**
**127**
**-**
**29,727**
**-**
**-**
**-**
**29,727**
**- 1,285**
**-**
**10,990**
**9,705**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**7,313**
**80**
**2,526**
**18,523**
**-**
**-**
**-**
**-**
**28,442**
**-**
**-**
**-**
**28,442**
**3,250**
**1,530**
**315**
**20,974**
**241**
**428**
**2,862**
**127**
**-**
**29,727**
**-**
**-**
**-**
**29,727**
**- 1,285**||**Last year**
**to the nearest £**|
|Subscriptions|**7,313**|||||**-**|
|Donations|**80**|||||**-**|
|Charity|**2,526**|||||**-**|
|Social events/trips/outings|**18,523**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_**_(Gross income for_
_AR)_|**28,442**|||||**-**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**-**|
||||||||
|
Rent|**3,250**|||||**-**|
|speakers|**1,530**|||||**-**|
|Prizes|**315**|||||**-**|
|Social events/trips/outings|**20,974**|||||**-**|
|Canteen|**241**|||||**-**|
|Gifts/cards/flowers|**428**|||||**-**|
|Charity|**2,862**|||||**-**|
|Stationery|**127**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**29,727**|||||**-**|
||||||||
|**A4 Asset and investment**
**purchases (see table)**|||||||
|**,**|**-**||||||
||**-**||||||
|**_Sub total_ **|**-**|||||**-**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**|||||||
|||||||**-**|
||||||||
||**- 1,285**|**-**|**-**|
**- 1,285**||**-**|
||**-**|**-**|**-**|**-**||**-**|
||**10,990**|**-**|**-**|**10,990**||**-**|
||**9,705**|**-**|**-**|**9,705**||**-**|
CCXX R1 accounts (SS)
14/03/2024
1
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**9,705**
**-**
**-**
**-**
**-**
**-**
**9,705**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
Jflood
Y Holden|**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**Current value**
**(optional)**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**-**|
||||**When due**
**(optional)**|
|||||
|||||
|||||
|||||
|||||
|||||
||||Date of
approval|
|||Jflood|Apr-23|
|||Y Holden|**Apr-23**|
CCXX R2 accounts (SS)
14/03/2024
2
## **Trustees' Annual Report for the period**
Period start date Period end date
|**From**|Day
01|Day
01|Month
03|Month
03||Year|Year|
2022|
2022|**To**|**To**|
Day|28||Month|
02||Year|2023|2023|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||||||||||||||||||||
## Section A Reference and administration details
|**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|
Haymans Green Women's Club|
Haymans Green Women's Club|
Haymans Green Women's Club|
Haymans Green Women's Club|
Haymans Green Women's Club|
Haymans Green Women's Club|
|---|---|---|---|---|---|---|
||||||||
||||Minerva Group||||
||||||||
||||1036926||||
||||||||
||||7 Lisleholme Clo|se|||
|||West Derby|||||
|||
~~Lil~~|||||
||**Po**|**stcode**
~~verpoo~~||||L12 8RY|
||||||||
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Trustee name**|**Trustee name**|**Office (if any)**|**Office (if any)**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**|
|---|---|---|---|---|---|---|---|---|
|||Barbara Kerr|||Trustee/founder||||
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
**TAR**
March **2012**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document Constitution (eg. trust deed, constitution) How the charity is constituted In association with Minerva Group (eg. trust, association, company) Trustee selection methods Through Hayman's Green Women;s Club Committee and ratified (eg. appointed by, elected by) by members
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
Identified to look at the impact of only having one club account instead of separate Social account
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
**Summary of the objects of the charity set out in its governing document**
To promote for the benefit of the women of West Derby and surrounding area the provision of facilities for recreation, leisure facilities, informal education and to identify, liaise and contribute to local charities.
**TAR**
March **2012**
2
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
At yearly AGM the members vote on the charities they wish to raise money for and then formal handover of monies are made each year. this year was Acorn Farm
## **Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
In year additional charities chosen by members to donate to Volunteers conduct social activities for the benefit of the ladies from Haymans Green Women's Club Underpin our informal education programme by inviting speakers on various topics. Film afternoons, are undertaken and the group engage in general discussions Trips and holidays are organised other charities are invited to speak and donations are made
**TAR**
March **2012**
3
Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
Donated to Acorn Farm Donated to Minerva Group charities Arranged quiz afternoons Conducted Bingo and other interactive games for members Held regular keep fit exercise sessions Birthdays are celebrated
**TAR**
March **2012**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
To maintain a 6 month contingency reserve for rent and running costs
**Details of any funds materially in deficit**
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
During COVID the Chair and Treasurer made a decision in conjunction with Barclays Bank to consolidate all the club accounts into one. As a result this increased our main account at times considerably well above our running and charity funds, as they included payments for holidays, day trips and socials etc. steps are being taken to review if a separate social account is requiredf
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Y Holden **Full name(s)** Yvonne Holden **Position (eg Secretary, Chair,** Chair **etc) Date** 10/2/2024
**TAR**
March **2012**
5