West Street Pre-school
Annual General Meeting
Date: Friday 28[th] November 2025
Time: 12.30pm
Location: West Street Pre-school
Present: Sarah Jubb (Secretary) Sonya Woods (Treasurer) Pat Trotter (Chair) Alita Lyford, Angie Trotter ( Staff) Jess Campion (Staff) Hayley Hobbs
(Staff)
Apologise: Karen Booth, Megan Geeson, Kayley Harrison
Agenda:
-
Minutes of the last AGM agreed as a true record.
-
Welcome new Committee Members with suitability letters: Sarah Jubb, Sonya Woods, Alita Lyford, Kayley Harrison – All proposed & seconded; see list appendix 1.
-
Matters arising from 2024AGM minutes.
-
Numbers of children attending. We currently have a long waiting list as children already attending have extended their hours.
-
Staffing Issues:
-
After 13 years of employment Pre-school Leader Claire Curran left on the 5[th ] of Jan 2025.
The Leader role has since changed title to Pre-school Manager. The position was advertised 5 times, and no suitable candidates were
appointed. Mrs Angie Trotter our Deputy Manager agreed to take on the role.
Administrator 16hours post:
Now that more paperwork is being required of the Pre-school, the Committee agreed via email to advertise for a Pre-school Administrator to work term time only. Mrs Sonya Woods was appointed and commenced
Page 1 of 6
her employment at the Pre-school on the 1[st of] July 2025. Kerry Waplington will continue with us for 5 hours a week until December 2025, when she wishes to retire. Kerry will support Sonya to learn all the practices of the Amin role, and we thank her for her 7 years of service & support.
Sally Edwardes will be retiring on the 17[th ] of October 2025. She has been a valued member of the team and will be greatly missed. We would like to thank her for her dedication and commitment to her role.
Jess Campion was appointed Pre-school Assistant in Jan 2025. She was recently appointed Pre-school Deputy Manager in September 2025.
- Treasurers Report:
Current Account opening balance April 2024: £31,937.48 Incoming: £108,237.70 Outgoing: £92,197.30 Closing balance: £47,977.88
Reserve Account balance: £51,775.70.
• SEND
We have again received funding to our group of children with additional needs. This has enabled extra staff to provide 1:1 work with these children during each session, to support & offer resources to children from disadvantage families. Records of both these spending streams are maintained by the Pre-school Manager Angie Trotter each year.
- Fundraising:
Pre-school Assistant Karen Booth has once again taken on the role of collecting raffle prizes from local businesses.
• Staff Hours:
We have had enough funds this year to not ask staff to reduce their hours. We continue to pay above minimum wage for our staff.
Page 2 of 6
- Fee Changes:
We have increased the children’s fees to £18.00 per 3-hour session.
• NCC Committee Support Meetings:
These continue to run. Pat continues to attend & keeps the group up to date with any changes.
- Publicity:
We have promoted the Pre-school more this year via our community links which has enabled us to be full with a waiting list.
Staff continue to keep their knowledge skill base up to date. New staff have been enabled time to familiarise themselves with all our Policies & Procedures, plus attend the Mandatory Training Course via Noodle Now.
- Policies & Procedures:
Angie has updated our Policies & Procedures.
- Fire Safety:
We now have an escape ladder from the upstairs room.
- Telephones:
We now have updated our Phone system to now have 4 phones in the building.
- Grants:
We obtained a grant from Bassetlaw District Council to paint a mural on the side of the Pre-school to raise awareness of conserving wildlife free of charge.
We also obtained a shop frontage Level Up Grant to enable us to have the building painted and new wooden notice boards made and displayed on the
Page 3 of 6
front of the Pre-school. This improves the appearance. The amount was £6134.40, the Pre-school paid £681.60.
- Leaflets:
Angie Trotter has made improvements to the Pre-school leaflets, which now include up to date information regarding the Government funding process.
- Wrap Around Care:
Wrap around care for children 9 months – 5 years, we decided not to do this as we felt our building was not suitable.
- Ratios:
Child Care Ratios the Governments wanted to increase from 1:4 to 1:5 for
2 year old’s, but we felt that our building was not suitable for the higher ratio, so we will maintain our 1:4 staff/child ration.
- Energy Charges:
Baring Law are still pursuing if we have a claim for overcharged commissions by EON.
- First Aid:
Our First Aid Audit is to be undertaken again this year by Secretary Sarah Jubb. New systems to be implemented.
• Toothpaste:
We received a donation of children’s toothpaste from a Colegate representative via Ice Dental Blyth, this was given to the Pre-school for the children 3 years old. We have purchased toothbrushes to raise awareness of oral hygiene for children.
Page 4 of 6
- Maintenance:
The flaking wall in the garden area, Sonya mentioned that one of our children dads (Josh Wittiker) is a builder and may be willing to help us. The small room has been painted off white and damp was found. Alison Hill to be contacted re: Grant Support for this?
- Cleaning:
Staff deep cleaned resources during the holiday period ready for the next term inside & out.
- 5 Inset Days were organised to support staff meetings & training.
A.O.B
-
Nominated Person for Ofsted contact to be changed from Pat Trotter to Sonya Woods. Pat to inform Ofsted of this change.
-
All attendees informed of the following:
DBS Nominated Person (Registered Person) RP901968 Registered Charity No: 1036704
Early Year Association (EYA) PLA 15588
Signed as a true record:
Pat Trotter
Chairperson
Page 5 of 6
Appendix 1
West Street Pre-school
Nominated Form
West Street Pre-school Committee 2025-2026
| Role | Name | Proposed by | Seconded by |
|---|---|---|---|
| Chairperson | Pat Trotter | Alita Lyford | Sonya Woods |
| Treasurer | Sonya Woods | Alita Lyford | Angie Trotter |
| Secretary | Sarah Jubb | Pat Trotter | Angie Trotter |
| Link with Pre- school |
Angie Trotter | Pat Trotter | Hayley Hobbs |
| Committee 1 | Hannah Musto | Pat Trotter | Jess Campion |
| Committee 2 | Kayley Harrison | Angie Trotter | Sonya Woods |
| Committee 3 | Alita Lyford | Pat Trotter | Angie Trotter |
| Committee 4 | Megan Geeson | Sonya Woods | Angie Trotter |
Page 6 of 6
West Street Pre-school
Current Account April 2024-March 2025
| Date | Expenditure | Income | TOTAL | |
| opening balance | 31,937.48 | |||
| April | 7,168.01 | 9,566.77 | 34,336.24 | 2,398.76 |
| May | 6,824.55 | 10,053.53 | 37,565.22 | 5,627.74 |
| June | 7,848.53 | 10,048.42 | 39,765.11 | 7,827.63 |
| July | 8,218.26 | 9,638.91 | 41,185.76 | 9,248.28 |
| August | 6,538.60 | 0.00 | 34,647.16 | 2,709.68 |
| September | 11,183.06 | 19,700.21 | 43,164.31 | 11,226.83 |
| October | 7,159.74 | 1,753.33 | 37,757.90 | 5,820.42 |
| November | 7,622.24 | 10,778.25 | 40,913.91 | 8,976.43 |
| December | 8,154.84 | 11,922.99 | 44,682.06 | 12,744.58 |
| January | 5,706.04 | 9,110.06 | 48,086.08 | 16,148.60 |
| February | 8,542.82 | 8,614.84 | 48,158.10 | 16,220.62 |
| March | 7,230.61 | 7,050.39 | 47,977.88 | 16,040.40 |
| Total | 92,197.30 | 108,237.7 0 |
47,977.88 | |
| Pat's figures | ||||
| opening balance | 31,937.48 | |||
| Income | 108,237.70 | |||
| Expenditure | 92,197.30 | |||
| closing balance | 47,977.88 | |||
| difference | 47,977.88 | |||
| Income over Expenditure |
16,040.40 | |||
West Street Pre-School
Examination of accounts 01.04.2024 to 31.03.2025
Income
I have examined the blue book in relation to the paying in slips, the income folder, the bank statements and the spreadsheets and find no discrepancy during this year.
Expenditure
I have examined the expenditure folder in relation to the bank statements and the spreadsheets and found three very minor discrepancies, as follows:
June petty cash
Item 12 – should be £16.80, but was claimed as £16.60
August
Smartest Energy – the bill is £81.76; the bank statement shows a payment of £81.75
September
MoneySoft – the bill is £103.20; the bank statement shows a payment of £103.00
Generally, the system is working well, and I am happy to sign the Examiner’s Report.
Patricia Everitt
13.07.2025